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Re: Confidential Theses



        I worked in special collections at the University of Rhode island
for 17 years and was responsible for verifying the format of theses and
dissertations.  If a student had a patent pending based on his/her thesis or
it involved proprietary information, the student had to submit a form to the
Dean of the Graduate School requesting that access to his/her thesis be
restricted for up to six months.  That completed form with the Dean's
approval accompanied both copies of the thesis to special collections.  We
did not process those theses (binding, cataloging etc.)but placed them in a
file cabinet and created a  file for the forms and a notation to contact the
Graduate School Dean as end of the six month period neared.  He then
authorized release of the thesis or extended the restriction for a maximum
of another six months depending upon the status of the patent application.
Never under this system was access restricted for more than a year.
        The system worked well.  The Graduate School assumed responsibility
for making the determination about access restrictions and we were relieved
of the burden of contacting the authors and/or checking on the status of
patent applications.

Kevin Logan
Special Collections Librarian
Lakeland Public Library
Lakeland, FL

-----Original Message-----
From: Jim Beaven [mailto:jbev@OMNI.CC.PURDUE.EDU]
Sent: Monday, February 28, 2000 9:13 PM
To: ARCHIVES@LISTSERV.MUOHIO.EDU
Subject: Confidential Theses


Hello Everyone:

As part of our duties in Special Collections of the Purdue University
Libraries, we verify the correctness of the format of any Purdue Theses
and Dissertations prior to publication.  If the thesis meets the format
specification, we deposit the thesis.  If the thesis or dissertation is
to be designated as "Confidential" we will hold them in a locked safe for
one or two years.  A thesis can be confidential because of a patent is
pending
that results from the research involved in the publication of the thesis or
portions thereof, or if proprietary rights are involved.  To all archives
or special collections out there that handle thesis format or thesis deposit
how do you address the issue of confidentiality?

James Beaven
Special Collections
Purdue University
West Lafayette, IN.
47906

jbev@omni.cc.purdue.edu
http://omni.cc.purdue.edu/~jbev

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