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Re: Request Forms



We are doing this in a simple Access database. Information for this function
includes the researcher's name and address, the information sought and whether
the request has been filled or not. Pulling up records flagged with open requests
shows who's still waiting for information.

Best wishes,

Thomas Berry, Archivist
Historical Construction Equipment Association
16623 Liberty Hi Road
Bowling Green, Ohio 43402
419-352-5616
tberry@wcnet.org



reynoldsg wrote:

> I would be interested in knowing if archivists are taking the reference
> request form one step further and tracking them electronically.  This would
> allow archivists to alert past patrons to new materials that have become
> available since their last visit, as well allowing other researchers to
> contact each other on similar topics.
>
> By chance is anyone already doing this?
>
> >===== Original Message From Archives & Archivists
> <ARCHIVES@LISTSERV.MUOHIO.EDU> =====
> >Dick King asked if the information on the request form is ever used. When I
> was managing a research room I used it extensively. Not only would it provide
> me with the statistics I needed for my quarterly and annual reports but I
> routinely found myself referencing the request forms to find
> >the materials used by patrons who inevitability got citations incorrect when
> asking for permission to publish. Once we had a donor accuse a patron of
> damaging a photograph album. We were able to use the use statistics to prove
> the patron had not seen the album. I've had researchers also request
> >copies of their own user request forms so that they could keep track of what
> they had seen, a double check on their own citations. I've  used the user
> request forms to quickly identify sources for researchers in a similar topic.
> I also used request form to track records staff looked at
> >or used for an exhibit. I can't count the number of times they would come
> back wanting to see something they had seen but hadn't taken note of. Their
> use statistics also proved useful in arguing to administration for the value
> of the library/archives to the host institution.
> >
> >Prudence Backman
> >New York State Archives
> >
> >A posting from the Archives & Archivists LISTSERV List!
> >
> >To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu
> >      In body of message:  SUB ARCHIVES firstname lastname
> >                    *or*:  UNSUB ARCHIVES
> >To post a message, send e-mail to archives@listserv.muohio.edu
> >
> >Or to do *anything* (and enjoy doing it!), use the web interface at
> >     http://listserv.muohio.edu/archives/archives.html
> >
> >Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>
>
> Geoffrey D. Reynolds
> Collections Archivist
> Joint Archives of Holland
> Hope College
> P.O. Box 9000
> Holland, MI  49422-9000
> USA
>
> 616-395-7798 (voice)
> 616-395-7197 (fax)
> http://www.hope.edu/jointarchives
>
> A posting from the Archives & Archivists LISTSERV List!
>
> To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu
>       In body of message:  SUB ARCHIVES firstname lastname
>                     *or*:  UNSUB ARCHIVES
> To post a message, send e-mail to archives@listserv.muohio.edu
>
> Or to do *anything* (and enjoy doing it!), use the web interface at
>      http://listserv.muohio.edu/archives/archives.html
>
> Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>

A posting from the Archives & Archivists LISTSERV List!

To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu
      In body of message:  SUB ARCHIVES firstname lastname
                    *or*:  UNSUB ARCHIVES
To post a message, send e-mail to archives@listserv.muohio.edu

Or to do *anything* (and enjoy doing it!), use the web interface at
     http://listserv.muohio.edu/archives/archives.html

Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>