OPENKEY PROJECT Meeting notes from JANUARY 30, 2003
Manning Hall 214
Members present: Evelyn Daniel, Jane Greenberg, Sarah Reuning, Peter White, Alan Weakley, Steve Seiberling
1.
The
team set the
following deadlines for this semester:
·
terminology
list — By 1/31/03
o the list will be in usable form to
move ahead
·
assigning
characters to tree list —
Begin 2/10/03
o Alan and Steve will work together to
assign characters to the first 5 trees on paper. Note: Proof reading of all
paper forms will be time consuming.
·
David's
work on revising forms according to new DTDs/schemas —By 2/10/03
o Revised forms will be ready for
testing. Steve and David have been
meeting to discuss form revisions. David is also creating an Access database
that will house the information from the turbo forms for the use of the OpenKey
team. David may create the interface for the database as well.
·
beginning
data input into turbo forms —
On 2/17/03
o The electronic forms will
follow the paper forms. First five paper forms will be ready for data entry into
electronic forms
2.
The team discussed both lists of "must
haves" for polyclave
·
botany
end — There are features
in the critical column that are currently not available in BIBE. Also, the team need s to decide how the
software will handle the following possible character values (absent characters
are not the same as inapplicable characters):
o value not yet entered
o value unknown, but applicable
o value not applicable
o value unknown and possibly applicable
(applicability unknown)
·
systems
end — The team decided
to revisit this list if it decides to create a key in addition to Bryan’s at
UIUC.
Action
Item: When Bryan
visits in February Alan and Steve will discuss the list of must haves and the
feasibility of adding additional critical features to BIBE.
3.
Steve voiced concerns about the PIC database.
PIC has no database administrator.
Daily back-ups are not being made.
There are no policies in place for documentation.
Action
Item: Peter will
come up with money to pay a database admin for PIC
Jane,
Evelyn, and Sarah will try to find a DB person, perhaps Sunny.