OPENKEY PROJECT: SEPTEMBER 26, 2002 Meeting Notes
Meeting time: 1:00 pm – 2:30 pm
Place: Manning Hall 214
ATTENDANCE: Evelyn Daniel, Jane Greenberg, David Knight, Sarah Reuning, Peter White, Alan Weakly, Stephen Seiberling.
Action Item: Sarah/Jane will look into getting new meeting room since the AC in Manning 214 was really loud
Ø IMLS quarterly report due. Action Item: Sarah will send examples to Bryan and will create new quarterly report of UNC’s OpenKey progress
Ø The October 31st UNC OpenKey meeting is canceled. Action Item: Sarah will schedule new virtual meeting time with Urabana
Ø 2003 Museums on the Web conference. Jane and Sarah submitted paper abstract. Plato/David/Steve may wish to sign up to do a demonstration of some aspect of OpenKey at the conference. Demonstration deadline is Dec 15.
Ø David will have a prototype of his work to show at next meeting
Ø Plato sent his update via email before the meeting
Ø Architecture team will explore relationship between the current database and the one Plato is building as work proceeds.
Ø Steve handed out a list of trees for OpenKey. Evelyn added Buckeye.
Ø We will revisit the question of what to do with look-a-like trees in the future
· We can create a “you should consider these look-a-likes” list or add look-a-like to database since that shouldn’t take much time
· Evelyn suggested gathering data for one tree and all its look-a-likes, creating a mock-up and testing
Ø We need to state the geographic scope of our project
Ø Sarah and Steve will communicate and keep track of how decisions concerning plant characters are made
Ø Steve handed out a “Draft Criteria for Selection of Characters, Character States, and Character State Definitions. ” He discussed definitions of characters and gave examples of how we are defining certain traits (i.e. We will have discrete, not continuous plant characteristics)
Ø Team members agreed that we do not want to come up with our own definitions, but will take best definition from one of our four main sources. (Steve indicated that in most cases rewriting won’t be necessary.) Members agreed that we will state the sources of our definitions on our website. Steve is listing definitions in a Word doc
Ø We will replace PIC glossaries to be consistent between projects
Ø We will add pictures to glossary: real images and line drawings
Ø Peter suggested looking at other databases for models
Ø We will not include modifying terms (such as “finely”) in descriptions for user input, but modified terms will be included in results
Ø PIC report / issues: Evelyn will put finishing touches on final report and submit. Final budget was $986 and will go toward Steve’s salary
Ø Action Item: Student digitizer will be hired to help with imaging and data entry. Salary will come from Peter at $10/hour. We will inquire about the availability of Alan’s student worker
Ø Jane is contacting Emily about Ask the Expert
Ø Sarah has obtained pdf copy of Endeavors article