3rd term News Release -------------- From: Subject: The 3rd IFCSS Council News Release (Complete Version) To: jli@amsc01.engr.udayton.edu =============================== IFCSS Council News Release 3001 August 3, 1991 =============================== IFCSS Council has adopted the first resolution of this term by unanimous consent. ======================================== IFCSS Council Resolution C3001 CHINESE AUTHORITIES' INHUMAN TREATMENT TO WANG JUNTAO AND OTHER DISSIDENTS IN PRISON Whereas, Wang Juntao and other dissidents in prison are enduring the harsh prison condition and seeking support from IFCSS in demanding improvement of the prison condition. Whereas, Wang Juntao and other dissidents in prison are having serious disease and receive no or inadequate medical treatment from Chinese prison. Whereas, Wang Juntao and other dissidents in prison have tried every means to protest the inhumane treatment and receive no response from Chinese authorities. Be it resolved: IFCSS shall voice its outrage about Chinese authorities' inhuman and illegal treatment to Wang Juntao and other dissidents in prison. IFCSS shall protest the squalid prison condition in which Wang Juntao and other dissidents have to endure. IFCSS shall make all its effort to contact the United States government and Congress on behalf of Wang Juntao and other dissidents in prison. IFCSS shall organize and coordinate the related activities in urging Chinese authorities to improve prison condition and provide adequate medical treatmant to the illed dissidents. IFCSS shall cooperate in every possible way with other human right organizations in this matter. IFCSS Headquarter shall be fully in charge in planning, coordinating and organizing such activities. =========== Resolution C3001 was adopted by IFCSS Council through Unanimous Consent on August 1st, 1991 /end =============================== IFCSS Council News Release 3002 Sept. 5, 1991 =============================== Content 1. Order (Chair) 2. IFCSS Council Bylaws (SUN Shaojian/WANG Jian) (C3002) 3. Budget Proposal (HQ) 4. Bill on Personnel Non-overlapping (WANG Yang/SUN Shaojian) (C3003) 5. Bill on Openness of the Council Business (DONG Qiqi/GE Xun) (C3004) 6. Personnel Proposal (HQ) =================== 1. Order (Chair of this Council Meeting) The order of the council first tele-conference shall be adopted by general consent or by the vote of the Council Members. This order recommended by the coordinator of the Council is compiled following the proposed date. Each motion is debatable, however, the debating time shall be limited and controlled. For each motion, every member shall have 1 minute to debate, if further debating time is needed, another round of debate (1 minute for each member) shall be requested by a certain member and approved by the Chair. For the Budget and Personnel Nomination proposed by HQ, the HQ shall be given sufficient time to answer questions from Council Members. The order for members' debate shall follow the order from the Council's Directory. ===================== 2. IFCSS Council Bylaws (SUN Shaojian/WANG Jian) (C3002) Bylaws of the Council of IFCSS ( Revised Draft ) ------------------------------- ARTICLE I Council and Its Members The Council is the standing legislative body of IFCSS. Members of the Council are elected according to the Constitution of the IFCSS. The term of the Council member is one year. The conduct of the Council shall be in accordance with, in order of precedence, the Constitution of IFCSS, this bylaws, the special rules of order that the Council may adopt, and the general rules of order defined in Article V of this bylaws. ARTICLE II Officers of the Council Section 1. Chairperson of the Council. The Chairperson of the Council shall be elected among the members of the Council. Chairperson shall be in charge of calling for meetings of the Council, and shall preside all meetings of the Council at which he/she is present. The Chairperson shall acts as the spokesperson of the Council. The Chairperson is subject to the supervision of the Council. The Chairperson shall do and perform such other duties and may exercise such other powers as prescribed by the Article V Parliamentary Authority of this bylaws, and as from time to time may be assigned to him/her by the Council. Section 2. Co-Chairperson of the Council. A Co-chairperson of the council shall be elected at the same meeting at which the Chairperson of the Council is elected. At the request of the Chairperson or in the event of his/her absence or disability, the Co-chairperson shall perform all the duties of, and be subject to the restrictions upon, the Chairperson of the Council. Only members of the Council are eligible for Co-Chairperson of the Council. Section 3. Secretary of the Council. Secretary of the council shall be nominated by the Chairperson of the Council and approved by the Council. Only members of the Council are eligible for Secretary. Co-Chairperson is not eligible for the nomination of Secretary of the Council. The Secretary shall: a) record all the proceedings of the meetings of the Council in a book or by other means to be kept for that purpose; b) be custodian of important documents ( including but not limited to proposals, resolutions, bills, statements, committee reports ); c) see that all books, reports, statements, proposals, resolutions, bills, e-mail communications, and other documents and records required to be kept or filed are properly kept and/or filed; d) in general, perform all duties and have all powers incident to the Secretary and perform such other duties and have such other powers as from time to time may be assigned to him/her by the Council or the Chairperson of the Council; e) count and record vote of the Council; f) perform such other duties prescribed in the Article V Parliamentary Authority of this bylaws. Section 4. No member of the Council shall be eligible to serve as Chairperson, Co-chairperson and Secretary for more than two consecutive terms in the Council. ARTICLE III Meetings of the Council Section 1. The Meetings of the Council can be conducted in one of the following forms: meeting at specific place, teleconference Meeting, and meeting conducted via electronic-mail network. Section 2. Regular Meetings. A regular meeting of the Council is held in the first week of each quarter of the year, without call or formal notice in such forms, at such places, and at such times as the Council may vote from time to time to determine. Regular meeting shall not be conducted in electronic-mail network. Section 3. Special Meetings. Special meetings of the Council may be held in any of the forms described in Section 1, at any places at any time when called by Chairperson or one-third or more members of the Council. Notice of the form, time and place thereof shall be given to each Council member at least seven days before if by mail (including E-mail) or at least forty-eight hours if in person or by telephone or telegraph or by FAX. A waiver of such notice in writing (or in E-mail, or in FAX), signed by the person or persons entitled to said notice, either before or after the time stated therein, shall be deemed equivalent to such notice. Notice of any adjourned meeting of the Council need not be given. Section 4. Quorum. The presence, at any meetings, of two-thirds of the total member of the Council shall be necessary and sufficient to constitute a quorum for the transaction of business. Section 5. Electronic Mail Meeting. Electronic mail meeting of the Council shall be conducted only in a specific e-mail network which is set up for the Council and is accessible by all members of the council. The presence of a member in the meeting is defined as the post of " Chairperson, I am in presence for the E-mail meeting starting from ___time___day___month___Year. Name of the Member (sign)" in the above mentioned network in response to the call of the meeting before the announced meeting time. Section 6. Consent of Council Members in Lieu of Meeting. Any action required or permitted to be taken at any meeting of the Council or any committee of the Council thereof may be taken without a meeting, if prior to such action a written consent thereto is signed by all members of the Council or committee of the meeting, and such written consent is filed with the minutes of proceedings of the Council or committee of the Council. Section 7. Absence of the Council member from meeting: The council may recommend resignation of a council member if a) he/she has been absent for any one of the council meetings without proper reasons; or b) he/she has been absent for any two of the council meetings. The council's recommendation shall be sent to the absentee and his/her constituents, the later will also receive a request of a substitute from the council. ARTICLE IV Committees in the Council The Council may, by resolution adopted by the Council, designate one or more committees, each committee to consist of two or more of the members of the Council, which, to the extent provided in the resolution, shall have and may exercise the powers of the Council in management of the business and affairs of the Council. The name, chairperson and members of each such committee may be determined from time to time by resolution adopted by the Council. The committees of the Council shall keep regular minutes of their proceedings and report the same to the Council when required. ARTICLE V Parliamentary Authority Section 1. Adoption of A Motion. Motion shall be adopted by vote of a majority of entire membership of the Council. Section 2. Robert's Rules of Order. The rules contained in the Robert's Rules of Order, Newly Revised ( 1990/9th Edition. Author: H. M. Robert, Revised by S.C. Robert, Publisher: HarperCollins,1990 ) shall govern the Council in all cases to which they are applicable and in which they are not inconsistent with the Constitution of IFCSS and this bylaws and any special rules of order the Council may adopt. ARTICLE VI Amendments These bylaws may be amended at any regular meeting of the Council by vote of a majority of entire membership of the Council. ================= 3. Budget Proposal (HQ) Dear Member of Board: The following is the revised version of IFCSS budget for the fiscal year of 91-92 proposed by the Headquarters. The Headquarters sincerely expects your approval and is willing to answer any questions you may have. Best Regards, Haiching Zhao **************************************************************** IFCSS Annual Budget Fiscal Year of 1991-1992 A. Revenue (Estimated) Annual Balance from last term $ 38,000.00 Donation from society $120,000.00 Student Service $ 40,000.00 Interest from banks $ 5,000.00 Grant from foundations $100,000.00 Total Revenue $303,000.00 ******************************************************************* B. Expenditure Operational cost Monthly Annually (1) The Headquarters staff compensation This includes equivalent to 4 full time staff members $2,000.00 X 4 $100,000.00 plus casual part time staffs. Subtotal $100,000.00 ----------- (2) The Headquarters operation cost Subtotal $70,000.00 ---------- (The following are itemized costs for your reference) Office Rent $860.00 $10,320.00 Tel. bill $1000.00 $12,000.00 Mailing $120.00 $1,440.00 Office Supply $100.00 $1,200.00 Printing/Copying $150.00 $1,800.00 Travel/Transportation $2,000.00 $24,000.00 Office Equipment $5,000.00 Miscellaneous $1,186.67 $14,240.00 (3) The Council (16 members) Tele-conference $4,000.00 Tel. compensation $500.00 $6,000.00 Miscellaneous $2,000.00 Subtotal $12,000.00 ---------- (4) The Supervisory Committee (5 members) Tele-conference $800.00 Tel. Compensation $150.00 $1,800.00 Miscellaneous $400.00 Subtotal $3,000.00 --------- (5) Regional Coordinators $7,000.00 --------- (6) Working Committee (Non self-supportable projects) $18,000.00 ---------- (7) Newsletters $12,000.00 ---------- (8) Project assistants $30,000.00 ---------- Total Expenditure $252,000.00 Balance for next term $303,000.00 - $252,000.00 $51,000.00 =========== ================== 4. Bill on Personnel Non-overlapping (WANG Yang/SUN Shaojian) (C3003) The personnels of the three branches of the IFCSS, i.e., the HQ, the Council, and the SVC do not overlap. Definition. 1) The personnel of the IFCSS Council consists of 16 elected council members. 2) The personnel of the IFCSS SVC consists of 5 elected SVC members. 3) The personnel of the IFCSS HQ consists of the president and vice president of the IFCSS (who are elected), the secretary (secretaries) of the IFCSS HQ (who is (are) appointed by the president). 4) The chairpersons of the IFCSS Working Committees (WCs) are nominated by the president of the IFCSS and approved by the IFCSS Council. ============ 5. Bill on Openness of the Council Business (DONG Qiqi/GE Xun) (C3004) Whereas the council recognizes the necessity to make its activities be known to public, and Whereas the council realizes the importance to keep council business in order and not be disturbed by any individual, it is Resolved that public should not be given direct access to either council net or council conference in any form, and it is futher Resolved that the council must make avaliable original records of council net and council conference in any form to any individual upon request and on the individual's own cost. ============= 6. Personnel Proposal (HQ) IFCSS Executive Branch Personnel Nomination 1991-1992 To: Members of Board of Directors From: Haiching Zhao/President of IFCSS Date: September 5, 1991 Dear Colleagues: After series of consultation with a broad range of people in IFCSS, I am proposing the following personnel nomination of IFCSS executive branch. I sincerely hope you could approve these nominations and assure the smooth operation and success of IFCSS for the third year. Best regards, Haiching Zhao ************************************************************* (1) Chairmen for IFCSS Working Committees: Theoretical Research Committee: Wu Tao (Arizona State U.) Human Rights Committee: Xiao Qiang (NY) Student Affairs Committee: Ji Yingquan (MN) Financial Affairs Committee: Li Luyuan (Penn. State U.) Domestic Affairs Committee: Chen Xingyu Government Affairs Committee: Huang Yuangeng (Maryland) Chinese Professional Club: Wang Shijin (U. of Mass) Student Service Committee: TBA IFCSS Newsletter Editor: Lai Anzhi (V. Tech.) Media Coordinating Committee: TBA -------- (2) IFCSS Headquarters officers: Executive Director: (paid full time) Xue Haipei (U. W. - Madison) Chief of Staff: (paid full time) Gao Hong (Portland State U.) Project Director: (no-pay part time) Yang Guang (Harvard University) ============= Dear Colleagues: As you know, the first IFCSS Council Tele-conference will be held at 11:00 pm EDT, Saturday Sept. 7, 1991. The AT&T operator will call you a few minutes before the conference. If any Council member have trouble to join the tele-conference after 11:00 pm, please call me at (409)260-1618. You are certainly welcome to call me before the tele-conference at (409)846-4389 for any question you may have. I have received Wang Yang's proposal after I sent the first package, then I have received Lu Zhiwei's message to second this Bill. So that, I have to send a second package to you. This is the second package for the first Council tele-conference. Please make a hard copy and have it in your hand during the tele-conference. ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ Thank you for your attention. Regards Xun Ge at Texas A&M IFCSS Council Coordinator ========== 7. A Bill on the Council Record (WANG Yang/LU Zhiwei) (C3005) 1) The public will be given limited direct access to the Council tele-conference. Those who would like to audit the Council tele-conference must give their names to the Coordinator of the Council at least 96 hours before the time of the scheduled conference, and that the Coordinator has the right not to admit more than 3 individuals for each conference. Those who wishes to audit will pay the telephone expenses on their own. During the conference, they shall have no right to make any comment unless having consent from the majority of the Council members and the Coordinator. Fail to obey this rule will result in disconnection to the conference. 2) The Council shall make avaliable original records of Council net and Council conference in any form to any individual upon request and on the individual's own cost. ================= END ================ ================================ IFCSS Council News Release #3003 IFCSS Council Tele-conference September 13, 1991 ================================ IFCSS Council held a tele-conference from late night of Sept. 7, 1991 to early morning of Sept. 8, 1991. The tele-conference started a few minutes after 11:00 pm EST Saturday Sept. 7, 1991 and lasted about six hours. IFCSS Council members: Hu Tiefeng, Yang Guang, Sun Shaojian, He Baoping, Lu Zhiwei, Lu Ping, Wang Yang, Dong Qiqi, Gao Qinglin, Gao Hong, He Ming, Ge Xun, Ding Jian, Wu Tao, Wu Yue joined the tele-conference. Council member Wang Jian was permitted to be absent (on leave). Council member Din Jian was permitted to be absent for a short period of time during the meeting. Other occasional absentees in the tele-conference did not inform the Council. IFCSS President Zhao Haiqing, Vice President Geng Xiao were invited to join the tele-conference. IFCSS Supervisory Committee members: Li Ping, Zhang Qi and Shen Tong were invited to audit the tele-conference. IFCSS Alternative Council member in Northwest Region Luan Shusheng was invited to audit the tele-conference. IFCSS Council Coordinator Ge Xun chaired the tele-conference. IFCSS members may request a package of audio version of the IFCSS Tele-conference recording with $12.00 including shipping (four 90 minute tapes), please allow four weeks for delivery, please send money order to: IFCSS/Council; 733 15th St. NW, Suite 440; Washington DC 20005. IFCSS members may also request the voting record free of cost through e-mail from Council members in your region. ================= Motion On NW Council Member (C3006) DONG Qiqi/Wu Yue Whereas Mr. Gao Hong has not been impeached from IFCSS Council, and Whereas the IFCSS Supervisory Committee has sent no official statement to certify that Mr. Gao Hong is not a legitimate Council member, and Whereas the existence of the special case in Northwest Region, Resolved that Mr. Gao Hong is recognized as a legitimate IFCSS Council member, and Resolved that the alternative Council member in NW Mr. Luan Shusheng be permitted to audit this Council tele-conference. ----- Voting Result: YEA 8; NAY 0; ABSTAIN 6; ABSENT 2 Motion C3006 was Adopted. -------------- Amendment On NW Council Member (C3006-A01) HE Ming/WANG Yang Whereas Mr. Gao Hong may resign from his IFCSS Council membership, Resolved that the alternative Council member Mr. Luan Shusheng shall be recognized as legitimate IFCSS Council member immediately following Mr. Gao Hong's resignation. ----- Voting Result: YEA 9; NAY 1; ABSTAIN 4; ABSENT 2 Amendment C3006-A01 was Adopted. -------------- Order of the Meeting (C3007) The order of the Council first tele-conference shall be adopted by general consent or by the vote of the Council members. This order recommended by the coordinator of the Council is compiled following the proposed date. Each motion is debatable, however, the debating time shall be limited and controlled. For each motion, every member shall have 1 minute to debate, if further debating time is needed, another round of debate (1 minute for each member) shall be requested by a certain member and approved by the Chair. For the Budget and Personnel Nomination proposed by HQ, the HQ shall be given sufficient time to answer questions from Council Members. The order for members' debate shall follow the order from the Council's Directory. ----- Voting Result: YEA 11; NAY 1; ABSTAIN 2; ABSENT 2 C3007 was Adopted. ------------- Amendment of the Order (C3007-A01) WANG Yang/HE Ming Whereas IFCSS Council Resolution C3003 may be adopted by the Council in the later proceeding, Whereas Mr. Gao Hong may be approved by the Council as IFCSS HQ staff, and Whereas Mr. Gao Hong's Council membership may conflict with his position in HQ upon the passage of C3003 in the later proceeding, Resolved that the order of this meeting shall follow the order: on passage of C3002, on passage of Personnel Approval, on passage of C3003, on passage of Budget Approval, on passage of C3004, and on passage of C3005. ----- Voting Result: YEA 5; NAY 7; ABSTAIN 2; ABSENT 2 C3007-A01 was not Adopted. --------------- Amendment of the Order (C3007-A02) WU Yue/HE Ming Whereas the order for members' debate shall follow the order on the Council's Directory, if C3007 is adopted in the later proceeding, Resolved that Council member may defer in the debate, and his/her right for debate which he/she deferred shall still be honored in the later proceeding on the same issue. Resolved that Council member may defer only once on one issue. ----- Voting Result: YEA 13; NAY 0; ABSTAIN 1; ABSENT 2 C3007-A02 was Adopted. ---------------- IFCSS Council Bylaws (C3002) SUN Shaojian/WANG Jian Bylaws of the Council of IFCSS ------------------------------ ARTICLE I Council and Its Members The Council is the standing legislative body of IFCSS. Members of the Council are elected according to the Constitution of the IFCSS. The term of the Council member is one year. The conduct of the Council shall be in accordance with, in order of precedence, the Constitution of IFCSS, this bylaws, the special rules of order that the Council may adopt, and the general rules of order defined in Article V of this bylaws. ARTICLE II Officers of the Council Section 1. Chairperson of the Council. The Chairperson of the Council shall be elected among the members of the Council. Chairperson shall be in charge of calling for meetings of the Council, and shall preside all meetings of the Council at which he/she is present. The Chairperson shall act as the spokesperson of the Council. The Chairperson is subject to the supervision of the Council. The Chairperson shall do and perform such other duties and may exercise such other powers as prescribed by the Article V Parliamentary Authority of this bylaws, and as from time to time may be assigned to him/her by the Council. Section 2. Co-Chairperson of the Council. A Co-chairperson of the council shall be elected at the same meeting at which the Chairperson of the Council is elected. At the request of the Chairperson or in the event of his/her absence or disability, the Co-chairperson shall perform all the duties of, and be subject to the restrictions upon, the Chairperson of the Council. Only members of the Council are eligible for Co-Chairperson of the Council. Section 3. Secretary of the Council. Secretary of the council shall be nominated by the Chairperson of the Council and approved by the Council. Only members of the Council are eligible for Secretary. Co-Chairperson is not eligible for the nomination of Secretary of the Council. The Secretary shall: a) record all the proceedings of the meetings of the Council in a book or by other means to be kept for that purpose; b) be custodian of important documents ( including but not limited to proposals, resolutions, bills, statements, committee reports ); c) see that all books, reports, statements, proposals, resolutions, bills, e-mail communications, and other documents and records required to be kept or filed are properly kept and/or filed; d) in general, perform all duties and have all powers incident to the Secretary may perform such other duties and have such other powers as from time to time may be assigned to him/her by the Council or the Chairperson of the Council; e) count and record vote of the Council; f) perform such other duties prescribed in the Article V Parliamentary Authority of this bylaws. Section 4. No member of the Council shall be eligible to serve as Chairperson, Co-chairperson and Secretary for more than two consecutive terms in the Council. ARTICLE III Meetings of the Council Section 1. The Meetings of the Council can be conducted in one of the following forms: meeting at specific place, tele-conference Meeting, and meeting conducted via electronic-mail network. Section 2. Regular Meetings. A regular meeting of the Council is held in the first week of each quarter of the year, without call or formal notice in such forms, at such places, and at such times as the Council may vote from time to time to determine. Regular meeting shall not be conducted in electronic-mail network. Section 3. Special Meetings. Special meetings of the Council may be held in any of the forms described in Section 1, at any places at any time when called by Chairperson or one-third or more members of the Council. Notice of the form, time and place thereof shall be given to each Council member at least seven days before if by mail (including E-mail) or at least forty-eight hours if in person or by telephone or telegraph or by FAX. A waiver of such notice in writing (or in E-mail, or in FAX), signed by the person or persons entitled to said notice, either before or after the time stated therein, shall be deemed equivalent to such notice. Notice of any adjourned meeting of the Council need not be given. Section 4. Quorum. The presence, at any meetings, of two-thirds of the total member of the Council shall be necessary and sufficient to constitute a quorum for the transaction of business. Section 5. Electronic Mail Meeting. Electronic mail meeting of the Council shall be conducted only in a specific e-mail network which is set up for the Council and is accessible by all members of the council. The presence of a member in the meeting is defined as the post of " Chairperson, I am in presence for the E-mail meeting starting from___time___day___month___Year. Name of the Member (sign)" in the above mentioned network in response to the call of the meeting before the announced meeting time. Section 6. Consent of Council Members in Lieu of Meeting. Any action required or permitted to be taken at any meeting of the Council or any committee of the Council thereof may be taken without a meeting, if prior to such action a written consent thereto is signed by all members of the Council or committee of the meeting, and such written consent is filed with the minutes of proceedings of the Council or committee of the Council. Section 7. Absence of the Council member from meeting: The council may recommend resignation of a council member if a) he/she has been absent for any one of the council meetings without proper reasons; or b) he/she has been absent for any two of the council meetings. The council's recommendation shall be sent to the absentee and his/her constituents, the later will also receive a request of a substitute from the council. ARTICLE IV Committees in the Council The Council may, by resolution adopted by the Council, designate one or more committees, each committee to consist of two or more of the members of the Council, which, to the extent provided in the resolution, shall have and may exercise the powers of the Council in management of the business and affairs of the Council. The name, chairperson and members of each such committee may be determined from time to time by resolution adopted by the Council. The committees of the Council shall keep regular minutes of their proceedings and report the same to the Council when required. ARTICLE V Parliamentary Authority Section 1. Adoption of A Motion. Motion shall be adopted by vote of a majority of entire membership of the Council. Section 2. Robert's Rules of Order. The rules contained in the Robert's Rules of Order, Newly Revised ( 1990/9th Edition. Author: H. M. Robert, Revised by S.C. Robert, Publisher: HarperCollins,1990 ) shall govern the Council in all cases to which they are applicable and in which they are not inconsistent with the Constitution of IFCSS and this bylaws and any special rules of order the Council may adopt. ARTICLE VI Amendments These bylaws may be amended at any regular meeting of the Council by vote of a majority of entire membership of the Council. ----- Voting Result: YEA 14; NAY 0; ABSTAIN 1; ABSENT 1 Resolution C3002 was Adopted. --------------------- After the passage of C3002, IFCSS President Zhao Haiqing was given sufficient time to report HQ Budget Proposal. --------------------- Motion On HQ Budget Proposal (C3008) DONG Qiqi/GAO Qinglin Whereas many members of the Council have disagreement with the pending HQ Budget Proposal, Resolved that Postponing the pending Approval of HQ Budget Proposal, allowing HQ to revise Budget Proposal, Resolved that Establishing Financial Committee in the Council recommending the revised Budget from HQ, or working out an alternative Budget, Resolved that before the approval of the Budget, the necessary spending can proceed, and Resolved that HQ must provide accounting record to the Council with the revised Budget Proposal. ----- Voting Result: YEA 7; NAY 2; ABSTAIN 6; ABSENT 1 Motion C3008 was not Adopted. -------------------- Amendment On HQ Budget Proposal (C3008-A01) DING Jian/Wu Tao 1. If HQ can provide a revised Budget Proposal during this meeting, the Council must discuss it and vote on it. 2. If HQ provide the revised Budget Proposal after this meeting, the Council must have the result on voting of the Budget in three days. ----- Voting Result: YEA 12; NAY 0; ABSTAIN 3; ABSENT 1 Since the Main Motion was not Adopted, the Amendment C3008-A01 can not be Adopted. --------------------- Motion On Budget Proposal (C3009) DING Jian/GAO Qinglin 1. If HQ can provide a revised Budget Proposal during this meeting, the Council must discuss it and vote on it. 2. If HQ provide the revised Budget Proposal after this meeting, the Council must have the result on voting of the Budget in three days. 3. The Council shall establish the Financial Committee. ----- Voting Result: YEA 13; NAY 0; ABSTAIN 2; ABSENT 1 Motion C3009 was Adopted. ---------------------- Resolution on Personnel Non-overlapping (C3003) WANG Yang/SUN Shaojian The personnels of the three branches of the IFCSS, i.e., the HQ, the Council, and the SVC do not overlap. Definition. 1) The personnel of the IFCSS Council consists of 16 elected council members. 2) The personnel of the IFCSS SVC consists of 5 elected SVC members. 3) The personnel of the IFCSS HQ consists of the president and vice president of the IFCSS (who are elected), full time staff of the IFCSS HQ (who is (are) appointed by the president). ----- Voting Result: YEA 6; NAY 3; ABSTAIN 6; ABSENT 1 Resolution C3003 was not Adopted. --------------------- Resolution on Openness of the Council Business (C3004) DONG Qiqi/GE Xun Whereas the council recognizes the necessity to make its activities be known to public, and Whereas the council realizes the importance to keep council business in order and not be disturbed by any individual, it is Resolved that public should not be given direct access to either council net or council conference in any form, and it is further Resolved that the council must make available original records of council net and council conference in any form to any individual upon request and on the individual's own cost. ----- Voting Result: YEA 13; NAY 0; ABSTAIN 2; ABSENT 1 Resolution C3004 was Adopted. --------------------- Resolution on the Council Record (C3005) WANG Yang/LU Zhiwei 1) The public will be given limited direct access to the Council tele-conference. Those who would like to audit the Council tele-conference must give their names to the Coordinator of the Council at least 96 hours before the time of the scheduled conference, and that the Coordinator has the right not to admit more than 3 individuals for each conference. Those who wishes to audit will pay the telephone expenses on their own. During the conference, they shall have no right to make any comment unless having consent from the majority of the Council members and the Coordinator. Fail to obey this rule will result in disconnection to the conference. 2) The Council shall make available original records of Council net and Council conference in any form to any individual upon request and on the individual's own cost. ----- Voting Result: YEA 2; NAY 4; ABSTAIN 8; ABSENT 2 Resolution C3005 was not Adopted. --------------------- Motion On Procedure (C3010) Chair On approval of HQ Personnel Proposal, the Council shall approve each nomination one by one. ----- Voting Result: Unanimous Consent, Motion C3010 was Adopted. --------------------- IFCSS President Zhao Haiqing was given sufficient time to introduce each nomination. --------------------- On Approval of Personnel Proposal (HQ) (C3011) IFCSS Executive Branch Personnel Nomination 1991-1992 (1) Chairmen for IFCSS Working Committees: Theoretical Research Committee: Wu Tao (Arizona State U.) ----- Approved by Unanimous Consent. ------------------- Human Rights Committee: Xiao Qiang (NY) ----- Voting Result: YEA 9; NAY 1; ABSTAIN 5; ABSENT 1 Approved. ------------------- Student Affairs Committee: Ji Yingquan (MN) ----- Approved by Unanimous Consent. ------------------- Financial Affairs Committee: Li Luyuan (Penn. State U.) ----- Approved by Unanimous Consent. ------------------- Domestic Affairs Committee: Chen Xingyu ----- Voting Result: YEA 11; NAY 0; ABSTAIN 4; ABSENT 1 Approved. ------------------- Government Affairs Committee: Huang Yuangeng (Maryland) ----- Approved by Unanimous Consent. ------------------- Chinese Professional Club: Wang Shijin (U. of Mass) ----- Approved by Unanimous Consent. ------------------- IFCSS Newsletter Editor: Lai Anzhi (V. Tech.) ----- Approved by Unanimous Consent. ------------------- (2) IFCSS Headquarters officers: Executive Director: (paid full time) Xue Haipei (U. W. - Madison) ----- Approved by Unanimous Consent. ------------------- Chief of Staff: (paid full time) Gao Hong (Portland State U.) ----- Approved by Unanimous Consent. ------------------- Project Director: (no-pay part time) Yang Guang (Harvard University) ----- Approved by Unanimous Consent. ------------------- Motion On HQ Revised Budget (C3012) DING Jian/SUN Shaojian If the HQ Budget Proposal be approved by the Council, half year of this IFCSS term, the Council shall review and revise the Budget. The Council shall establish Financial Committee to accomplish this task. Definition: half year means six months from July 14, 1991. ----- Voting Result: YEA 13; NAY 0; ABSTAIN 2; ABSENT 1 Motion C3012 was Adopted. ------------------- On Approval of Budget Proposal (HQ) (C3013) IFCSS Annual Budget Fiscal Year of 1991-1992 A. Revenue (Estimated) Annual Balance from last term $ 38,000.00 Donation from society $130,000.00 Student Service $ 40,000.00 Interest from banks $ 6,000.00 Grant from foundations $100,000.00 Total Revenue $314,000.00 ******************************************************************* B. Expenditure Operational cost Monthly Annually (1) The Headquarters staff compensation This includes equivalent to 4 full time staff members $1,200.00 X 4 $57,600.00 plus casual part time staffs. Housing compensation $500.00 X 4 $24,000.00 Public relations allowance $100.00 X 4 $4,800.00 Subtotal $86,400.00 ----------- (2) The Headquarters operation cost Subtotal $56,000.00 ---------- (The following are itemized costs for your reference) Office Rent $10,320.00 Tel. bill $12,000.00 Mailing $1,440.00 Office Supply $1,200.00 Printing/Copying $1,800.00 Travel/Transportation $20,000.00 Office Equipment $5,000.00 Miscellaneous $4,240.00 (3) The Council (16 members) Tele-conference $4,000.00 Tel. compensation $500.00 $6,000.00 Miscellaneous $1000.00 Subtotal $11,000.00 ---------- (4) The Supervisory Committee (5 members) Tele-conference $800.00 Tel. Compensation $150.00 $1,800.00 Miscellaneous $200.00 Subtotal $2,800.00 --------- (5) Regional Coordinators $7,000.00 --------- (6) Working Committee (Non self-supportable projects) $15,000.00 ---------- (7) Newsletters $12,000.00 ---------- (8) Project assistants $30,000.00 ---------- (9) The Fourth Congress $50,000.00 ---------- Total Expenditure $270,200.00 Balance for next term $314,000.00 - $270,200.00 --------------- $43,800.00 ----- Voting Result: YEA 11; NAY 1; ABSTAIN 2; ABSENT 2. The Budget Proposal (C3013) was Approved. ------------------- After that the Council Adopted Motion by unanimous consent to adjourn the meeting. ------------------- The Council of The Independent Federation of Chinese Students and Scholars in USA =========================== END ========================= ====================== IFCSS Council Record ====================== IFCSS Council Bylaws (C3002) SUN Shaojian/WANG Jian Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- Voting Result: YEA 14; NAY 0; ABSTAIN 1; ABSENT 1 Resolution C3002 was Adopted. --------------------- Resolution on Personnel Non-overlapping (C3003) WANG Yang/SUN Shaojian Hu, Tiefeng YEA Yang, Guang ABSTAIN Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping NAY Lu, Zhiwei YEA Lu, Ping ABSTAIN Wang, Yang YEA Dong, Qiqi ABSTAIN Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun NAY Ding, Jian NAY Wu, Tao ABSTAIN Wu, Yue ABSTAIN ----- Voting Result: YEA 6; NAY 3; ABSTAIN 6; ABSENT 1 Resolution C3003 was not Adopted. --------------------- Resolution on Openness of the Council Business (C3004) DONG Qiqi/GE Xun Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang ABSTAIN Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- Voting Result: YEA 13; NAY 0; ABSTAIN 2; ABSENT 1 Resolution C3004 was Adopted. --------------------- Resolution on the Council Record (C3005) WANG Yang/LU Zhiwei Hu, Tiefeng ABSTAIN Yang, Guang ABSTAIN Wang, Jian ABSENT Sun, Shaojian ABSTAIN He, Baoping ABSTAIN Lu, Zhiwei YEA Lu, Ping ABSTAIN Wang, Yang YEA Dong, Qiqi NAY Gao, Qinglin ABSTAIN Gao, Hong ABSENT He, Ming NAY Ge, Xun ABSTAIN Ding, Jian ABSTAIN Wu, Tao NAY Wu, Yue NAY ----- Voting Result: YEA 2; NAY 4; ABSTAIN 8; ABSENT 2 Resolution C3005 was not Adopted. --------------------- Motion On NW Council Member (C3006) DONG Qiqi/Wu Yue Hu, Tiefeng ABSTAIN Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian ABSTAIN He, Baoping YEA Lu, Zhiwei ABSTAIN Lu, Ping YEA Wang, Yang ABSTAIN Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming ABSTAIN Ge, Xun YEA Ding, Jian ABSENT Wu, Tao YEA Wu, Yue YEA ----- Voting Result: YEA 8; NAY 0; ABSTAIN 6; ABSENT 2 Motion C3006 was Adopted. -------------- Amendment On NW Council Member (C3006-A01) HE Ming/WANG Yang Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian ABSTAIN He, Baoping NAY Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi ABSTAIN Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian ABSENT Wu, Tao YEA Wu, Yue ABSTAIN ----- Voting Result: YEA 9; NAY 1; ABSTAIN 4; ABSENT 2 Amendment C3006-A01 was Adopted. -------------- Order of the Meeting (C3007) Hu, Tiefeng YEA Yang, Guang ABSENT Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang NAY Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming ABSTAIN Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- Voting Result: YEA 11; NAY 1; ABSTAIN 2; ABSENT 2 C3007 was Adopted. ------------- Amendment of the Order (C3007-A01) WANG Yang/HE Ming Hu, Tiefeng NAY Yang, Guang NAY Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping NAY Lu, Zhiwei YEA Lu, Ping ABSTAIN Wang, Yang YEA Dong, Qiqi NAY Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun NAY Ding, Jian ABSENT Wu, Tao NAY Wu, Yue NAY ----- Voting Result: YEA 5; NAY 7; ABSTAIN 2; ABSENT 2 C3007-A01 was not Adopted. --------------- Amendment of the Order (C3007-A02) WU Yue/HE Ming Hu, Tiefeng YEA Yang, Guang ABSENT Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- Voting Result: YEA 13; NAY 0; ABSTAIN 1; ABSENT 2 C3007-A02 was Adopted. ---------------- Motion On HQ Budget Proposal (C3008) DONG Qiqi/GAO Qinglin Hu, Tiefeng ABSTAIN Yang, Guang ABSTAIN Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei ABSTAIN Lu, Ping NAY Wang, Yang YEA Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming ABSTAIN Ge, Xun NAY Ding, Jian YEA Wu, Tao ABSTAIN Wu, Yue YEA ----- Voting Result: YEA 7; NAY 2; ABSTAIN 6; ABSENT 1 Motion C3008 was not Adopted. -------------------- Amendment On HQ Budget Proposal (C3008-A01) DING Jian/Wu Tao Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi ABSTAIN Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue ABSTAIN ----- Voting Result: YEA 12; NAY 0; ABSTAIN 3; ABSENT 1 Since the Main Motion was not Adopted, the Amendment C3008-A01 can not be Adopted. --------------------- Motion On Budget Proposal (C3009) DING Jian/GAO Qinglin Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue ABSTAIN ----- Voting Result: YEA 13; NAY 0; ABSTAIN 2; ABSENT 1 Motion C3009 was Adopted. ---------------------- Motion On Procedure (C3010) Chair On approval of HQ Personnel Proposal, the Council shall approve each nomination one by one. ----- Voting Result: Unanimous Consent, Motion C3010 was Adopted. --------------------- On Approval of Personnel Proposal (HQ) (C3011) IFCSS Executive Branch Personnel Nomination 1991-1992 (1) Chairmen for IFCSS Working Committees: Theoretical Research Committee: Wu Tao (Arizona State U.) ----- Approved by Unanimous Consent. ------------------- Human Rights Committee: Xiao Qiang (NY) Hu, Tiefeng ABSTAIN Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping ABSTAIN Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi NAY Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming ABSTAIN Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue ABSTAIN ----- Voting Result: YEA 9; NAY 1; ABSTAIN 5; ABSENT 1 Approved. ------------------- Student Affairs Committee: Ji Yingquan (MN) ----- Approved by Unanimous Consent. ------------------- Financial Affairs Committee: Li Luyuan (Penn. State U.) ----- Approved by Unanimous Consent. ------------------- Domestic Affairs Committee: Chen Xingyu Hu, Tiefeng ABSTAIN Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei ABSTAIN Lu, Ping YEA Wang, Yang ABSTAIN Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- Voting Result: YEA 11; NAY 0; ABSTAIN 4; ABSENT 1 Approved. ------------------- Government Affairs Committee: Huang Yuangeng (Maryland) ----- Approved by Unanimous Consent. ------------------- Chinese Professional Club: Wang Shijin (U. of Mass) ----- Approved by Unanimous Consent. ------------------- IFCSS Newsletter Editor: Lai Anzhi (V. Tech.) ----- Approved by Unanimous Consent. ------------------- (2) IFCSS Headquarters officers: Executive Director: (paid full time) Xue Haipei (U. W. - Madison) ----- Approved by Unanimous Consent. ------------------- Chief of Staff: (paid full time) Gao Hong (Portland State U.) ----- Approved by Unanimous Consent. ------------------- Project Director: (no-pay part time) Yang Guang (Harvard University) ----- Approved by Unanimous Consent. ------------------- Motion On HQ Revised Budget (C3012) DING Jian/SUN Shaojian Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao ABSTAIN Wu, Yue YEA ----- Voting Result: YEA 13; NAY 0; ABSTAIN 2; ABSENT 1 Motion C3012 was Adopted. ------------------- On Approval of Budget Proposal (HQ) (C3013) Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei ABSENT Lu, Ping YEA Wang, Yang ABSTAIN Dong, Qiqi NAY Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- Voting Result: YEA 11; NAY 1; ABSTAIN 2; ABSENT 2. The Budget Proposal (C3013) was Approved. ------------------- =========================== END ========================= Dear IFCSS Members: IFCSS Council will hold a special meeting through E-mail network. In the following package you may find a memorandum of this meeting, some pending Bills in the Council, you may also find them very self-explainary. The existing order of the Council does not exclude any Motion that brings immediate attention of the Council, if it is proposed and adopted by the Council. Thank you for your attention. Regards Xun Ge at Texas A&M IFCSS Council Coordinator ===================== MEMORANDUM From: Xun Ge at Texas A&M (IFCSS Council Coordinator) To: All IFCSS Council Members Date: Sept. 13, 1991 Subject: Reminder of Council Special Meeting in E-mail -------------------------- Dear Colleagues: IMPORTANT CHANGES: i. I added date for final reminder, ii. Exact time to start the meeting was not in original call, so please join the meeting any time on Sept. 14, 1991. iii. I mis-typed my phone number in last version of reminder. iv. Please notice the change with *. 1. Special Meeting: the Council Special Meeting will be held in E-mail network of the Council starting on Sept. 14, 1991. And IFCSS Council members were so notified on Sept. 8, 1991. This meeting will be conducted in IFCSS Council Network: council@math19.gatech.edu 2. Formality: Required by the IFCSS Council Bylaw, Article III, Section 5, Section 5. Electronic Mail Meeting. Electronic mail meeting of the Council shall be conducted only in a specific e-mail network which is set up for the Council and is accessible by all members of the council. The presence of a member in the meeting is defined as the post of " Chairperson, I am in presence for the E-mail meeting starting from ___time___day___month___Year. Name of the Member (sign)" in the above mentioned network in response to the call of the meeting before the announced meeting time. Your may not specify the time of the meeting, because the time to start the meeting was not included in the original Call for Special Meeting. 3. Duration: the Meeting shall be adjourned until the adjourn motion be adopted by the Council. * 4. Further Reminder: A further reminder will be placed to a certain Council member until 11:59 pm ESD Saturday Sept. 14, 1991. if he/she has not join the meeting by the above mentioned time. 5. Order of the Meeting: the order of this Special Meeting shall be Proposed by the Chair, and adopted by the Council. 6. Chair: this Special Meeting shall be chaired by the Coordinator of the Council or any other presiding officer appointed by the Chair and accepted by the Council, only Council members are eligible to chair the meeting. 7. Difficulties for Joining the Meeting: If Council members have technical difficulties or other difficulties for joining the meeting, please call * (409)846-4389. 8. Document: The document shall be sent by the Coordinator before the meeting, and presiding officer during the meeting. Only the above mentioned documents are recognized in the order of the meeting. However, Council members should feel free to join the debate, propose or second motions. 9. Record: The E-mail postings to the council net during the meeting shall be kept in the Council Record. 10. Amendability: The order of the Meeting is amendable upon proposals and adopted by the Council. Regards Xun Ge at Texas A&M IFCSS Council Coordinator ------------------ An Amendment to Article III -- The Bylaw of the IFCSS Council LUAN Shusheng/HE Ming (C3014) 1. Rename the current Section 6 as a new Section 8. 2. Rename the current Section 7 as a new Section 9. 3. New Section 6: Section 6. Ordered Sessions. An ordered session is defined as an session during which members are required to speak sequentially during a meeting. Ordered sessions are required during (1) meetings at specific places, (2) tele-conferences, and (3) any meetings during which motions requesting ordered sessions has passed. 4. New Section 7: Section 7. Order of Meetings. The Chairperson presides over a whole meeting. The Chairperson chairs motions to inaugurate or adjourn a meeting. The Chairperson must appoint one member to be the Mediator of one ordered session, and the next eligible member to be the Mediator of the next ordered session, and so on. No member can serve two consecutive sessions. The order of such appointments should follow the sequence shown in the Council Member Directory released by the Chairperson. A member is considered ineligible to be a Mediator of a particular session if conflicts of interest should occur. A member should also be excused during any sessions that involve conflict of interests with him/her and his/her vote counted as absent. Only the Chairperson and motions raised and passed by members of the Council has the power to determine whether and when such conflicts of interests may occur to any individual members. The history of the appointments of Mediators is recorded by the Secretary and counted on by the Chairperson for a complete Council term. Among all the members excluding the excused members, the Mediator is the only person who cannot comment on the subject of the session he/she is chairing, and he/she is the last to vote. The Mediator should always call names starting from the member listed immediately after the Mediator himself/herself, proceed according the sequence defined by the Council Member Directory, and end with the name immediately before the Mediator. The member's right to speech in the current round expires once the Mediator calls the next member's name. 5. New Section 10: Section 10. Auditors of Meetings. Auditors are defined as all the people other than members of the Council. Auditors are not allowed to speak unless the Council Chairperson invites them to and other Council members do not object. Otherwise, a simple majority vote should be used to make a final decision. Auditors must register with the Secretary of the Council to audit a teleconference or a meeting at a specific place with their fees (if applicable) before a specified time. Council's email meetings are free to all auditors. If a auditor violate the any of the above auditing rules, he/she is prohabited from auditing the ongoing Council meeting and maybe rejected to audit the rest of the current Council term. If a violation occurs during an email meeting of the Council, then all the auditors in the same institution with the violator are excused from the ongoing email meeting and subsequent Council e-mail meetings of the same Council term. 6. New Section 11: Section 11. Guests of Meetings. Guests of meetings are defined as those individuals invited by the Chairperson prioror to a meeting. A guest does not have to pay for attending the meeting he is invited to. The Chairperson and motions adopted via simple majority votes in the Council have the only power to decide on an invitation list to a Council meeting before the Chairperson's announcement of a meeting. 7. New Section 12: Section 12. Announcement of Meetings. The Chairperson should release to the public the expected attendence, the agenda with related documents, and the time and place (if applicable) of an upcoming teleconference or meeting at a specific place according to the time frame specified in the IFCSS Charter (if not specified, at least seven days in advance), and of any other forms of meetings at least one day in advance. The Chairperson should report to the public the actual date, time, attendence, and results with voting records of that meeting within seven days after a meeting is adjourned. ------------------------------------------------------- A Resolution to Establish the IFCSS Council Committee on Financial Affairs as an IFCSS Council Standing Committee WANG Yang/SUN Shaojian (C3015) The IFCSS Council shall establish the committee on financial affairs for each IFCSS fiscal year. The committee shall consist of three Council members; the three members are nominated by the Chairperson of the Council and approved by the members of the Council. The duties of the committee include preliminary deliberations on affairs concerning the finance of the IFCSS such as drafting financial regulations, conducting preliminary hearings on the IFCSS budget proposal, making budget recommendations to the Council, inquiring the financial reports from IFCSS HQ and reporting to the Council. Any resolution recommended by the committee are subject to the approval of the IFCSS Council. -------------------------- END -------------------------------------- ================================ IFCSS Council News Release #3005 Special Meeting in E-mail September 26, 1991 ================================ IFCSS Council held a Special Meeting in E-mail from Sept. 14, 1991 to Sept. 22, 1991. IFCSS Council members: Mr. Hu Tiefeng, Mr. Yang Guang, Mr. Wang Jian, Mr. Sun Shaojian, Mr. He Baoping, Mr. Lu Ziwei, Mr. Lu Ping, Mr. Wang Yang, Mr. Dong Qiqi, Ms. Gao Qinglin, Mr. Luan Shusheng, Mr. He Ming, Mr. Ge Xun, Mr. Ding Jian, Mr. Wu Tao and Mr. Wu Yue joined the meeting. Mr. Ge Xun chaired the meeting. In this Special Meeting, Council member Mr. Luan Shusheng requested to postpone the Resolution C3014 which he introduced to the Council, Council member Mr. Luan Shusheng requested to withdraw the Resolution C3016 which he introduced to the Council. There was no objection, therefore these requests were so ordered. During this Special Meeting, IFCSS Council adopted the Resolution C3015, approved members in the IFCSS Council Committee on Financial Affairs, and approved IFCSS Council Secretary. --------------------------- A Resolution to Establish the IFCSS Council Committee on Financial Affairs as an IFCSS Council Standing Committee (C3015) WANG Yang/SUN Shaojian The IFCSS Council shall establish the committee on financial affairs for each IFCSS fiscal year. The committee shall consist of three Council members; The three members are nominated by the Chairperson of the Council and approved by the members of the Council. The duties of the committee include preliminary deliberations on affairs concerning the finance of the IFCSS such as drafting financial regulations, conducting preliminary hearings on the IFCSS budget proposal, making budget recommendations to the Council, inquiring the financial reports from IFCSS HQ and reporting to the Council. Any resolution recommended by the committee are subject to the approval of the IFCSS Council. -------- Voting Result: YEA 14, NAY 0, ABSTAIN 0, ABSENT 1 Resolution C3015 was adopted. ------ Voting Record of C3015 Mr. Hu, Tiefeng YEA Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei YEA Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun see note * Mr. Ding Jian YEA Mr. Wu Tao ABSENT Mr. Wu Yue YEA ----------------------- Note: * According to Robert's Rules of Order, which the Council has adopted as part of the Council's Bylaw, "as a member of the assembly or voting body, the chair (presiding officer) protects his impartial position by exercising his voting right only when his vote would affect the outcome, in which case he can either vote and thereby change the result, or he can abstain." ------------------ On Approval of Members in IFCSS Council of Financial Affairs Committee Committee Chairman: Mr. Sun Shaojian Committee Member: Mr. Wang Yang Committee Member: Mr. Dong Qiqi -------- Voting Result: YEA 14, NAY 0, ABSTAIN 0, ABSENT 1 Committee Members were Approved. ------ Voting Record Mr. Hu, Tiefeng YEA Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei ABSENT Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun see note * Mr. Ding Jian YEA Mr. Wu Tao YEA Mr. Wu Yue YEA ----------------------- Note: * According to Robert's Rules of Order, which the Council has adopted as part of the Council's Bylaw, "as a member of the assembly or voting body, the chair (presiding officer) protects his impartial position by exercising his voting right only when his vote would affect the outcome, in which case he can either vote and thereby change the result, or he can abstain." ----------------- On Approval of IFCSS Council Secretary Council Secretary: Mr. Ding Jian -------- Voting Result: YEA 13, NAY 0, ABSTAIN 0, ABSENT 1 IFCSS Council Secretary was Approved. ------ Voting Result of C3015 Mr. Hu, Tiefeng YEA Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei ABSENT Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi see note * Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun see note ** Mr. Ding Jian YEA Mr. Wu Tao YEA Mr. Wu Yue YEA ----------------------- Note: * Member had objection about the existing rules. Note: ** According to Robert's Rules of Order, which the Council has adopted as part of the Council's Bylaw, "as a member of the assembly or voting body, the chair (presiding officer) protects his impartial position by exercising his voting right only when his vote would affect the outcome, in which case he can either vote and thereby change the result, or he can abstain." ----------------- IFCSS Council =============== \end ================================ IFCSS Council News Release #3006 Oct. 4, 1991 ================================ IFCSS Council will hold a Regular Meeting in the form of tele-conference on Oct. 5, 1991 to fulfill the IFCSS Constitution mendate and IFCSS Council Bylaw requirement. All Council members are require to join the meeting. IFCSS Council will invite IFCSS President brief the Council the HQ operation and management, IFCSS Student Affairs Committee Chairman, Government Affairs Committee Chairman to brief the Council. The Council will invite SVC member and Chief Editor of IFCSS Newsletter to join the meeting. Upon the Council's approval, the agenda of the meeting will be: 1. Order of the meeting; 2. Briefing and questioning; 3. Council Committee Report (if any); 4. Debate and adoption of Resolutions which having the attention of the Council. The following are Resolutions which having the attention of the Council. =============== An Amendment to Article III -- The Bylaw of the IFCSS Council LUAN Shusheng/HE Ming (C3014) 1. Rename the current Section 6 as a new Section 8. 2. Rename the current Section 7 as a new Section 9. 3. New Section 6: Section 6. Ordered Sessions. An ordered session is defined as an session during which members are required to speak sequentially at a meeting. Ordered sessions are required during (1) meetings at specific places, (2) tele-conferences, and (3) any meetings during which motions requesting ordered sessions have been adopted in the Council. 4. New Section 7: Section 7. Order of Meetings. The Chairperson presides over a whole meeting. The Chairperson chairs motions to inaugurate and adjourn a meeting. The Chairperson must appoint only one member eligible to be the Mediator of each ordered session. No member can serve two consecutive sessions. The order of such appointments should follow the sequence shown in the Council Member Directory released by the Chairperson. A member is considered ineligible to be a Mediator of a particular session if (1) conflicts of interest should occur or (2) the member refuses to serve as a Mediator. Only the Chairperson or motions adopted by a simple majority vote in the Council have the power to determine whether and when such conflicts of interests may occur to any individual members. The Chairperson should recommend that the member(s) involved in conflict of interests be excused from the debate and his/her vote be counted as absent. The history of the appointments of Mediators is recorded by the Secretary. The Mediator cannot comment on the subject of the session, and should be the last to vote. The Mediator should always call names starting from the member listed immediately after the Mediator himself/herself in the Council Member Directory. A member's right to speech in the current round expires once the Mediator calls the next member's name. 5. New Section 10: Section 10. Auditors of Meetings. Auditors are defined as all the people other than members of the Council. Auditors are not allowed to speak unless the Council Chairperson invites them to and other Council members do not object. Otherwise, a simple majority vote should be used to make a final decision. Auditors must register with the Secretary of the Council to audit a teleconference or a meeting at a specific place with their fees (if applicable) before a specified time. Council's email meetings are free to all auditors. If a auditor violates any of the above auditing rules, he/she is prohibited from auditing the ongoing Council meeting and maybe rejected to audit the rest of the current Council term. If a violation occurs during an email meeting of the Council, then all the auditors in the same institution with the violator are excused from the ongoing email meeting and subsequent Council e-mail meetings of the same Council term. 6. New Section 11: Section 11. Guests of Meetings. Guests of a meeting are defined as those auditors invited by the Chairperson priori to a meeting. A guest does not have to pay for attending the meeting he is invited to. The Chairperson and motions adopted via simple majority votes in the Council have the only power to decide on an invitation list to a Council meeting before the Chairperson's announcement of a meeting. 7. New Section 12: Section 12. Closed sessions of meetings. A closed session is defined as a session at a meeting of the Council during which either auditors or guests or both are excused. The Chairperson and motions adopted via simple majority votes in the Council have the only power to decide if a session be a closed session. ============= Resolution on Establishing Committee of Internal Affairs as IFCSS Council Standing Committee. (C3018) GE Xun/LU Ping Whereas, The IFCSS Council realize further assistance to implement Motions and Resolutions adopted by the IFCSS Congress and IFCSS Council is indispensable. Resovled, That IFCSS Council shall establish Committee of Internal Affairs as a Standing Committee in IFCSS Council; Resolved, That the Committee of Internal Affairs shall assist IFCSS HQ, IFCSS Working Committees, and other working bodies within IFCSS to implement Motions and Resolutions adopted by IFCSS Congress and IFCSS Council; Resolved, That the Committee of Internal Affairs shall report to the Council, shall hold parliamentary hearings, and shall make recommendations about the implementation of Motions and Resolutions adopted by the IFCSS Congress and IFCSS Council; Resolved, That the Committee of Internal Affairs shall perform any other duties assigned by the Council; Resolved, That members in the Committee of Internal Affairs consist of: (to be added); Resovled, That reports, recommendations, and other actions of the Committee of Internal Affairs are subjected to the approval of the Council. ============= Resolution on Medical Insurance for Full-time HQ Staffs. (C3019) GE Xun/LU Ping IFCSS HQ full-time staffs are required to enroll into a medical insurance plan. IFCSS HQ full-time staffs who enrolled the IFCSS Medical Insurance as single member are entitled to the total reimbursement of member's premium rate. IFCSS HQ full-time staffs who enrolled the IFCSS Medical Insurance as family are entitled to 75% of the total reimbursement of family's premium rate. IFCSS HQ full-time staffs who enrolled to other medical insurance plan are not eligible to any reimbursement. ------ Definition: IFCSS HQ full-time staff is defined as the person who is approved by the Council to work as IFCSS HQ full time staff, and who works in IFCSS HQ Washington DC office for more than three months. Reimbursement only covers the period, he/she works in IFCSS HQ Washington DC office. ================= Amendment One on The Resolution on IFCSS HQ Operation (C3020-A01) DONG Qiqi/Luan Shusheng Add to the original resolution: 4. Every HQ staff must record their attendance of the DC office and IFCSS business trips away from DC on a daily basis. The said record shall be submitted to the council monthly. ================= Amendment Two on The Resolution on IFCSS HQ Operation (C3020-A02) DONG Qiqi/Luan Shusheng Add to the end of the origianl or amended resolution: 5. The president's absence from DC HQ office not due to an IFCSS business trip is regarded by the council as his inability to perform his duty during the period of his absence. ============= Resolution on IFCSS HQ Operation (C3020) GE Xun/LU Ping Whereas, The IFCSS Council realize the need to implement the Resolution adopted by the 3rd IFCSS Congress (007), titled: Resolution on Professional Operation and Management of IFCSS HQ Office. Resolved, 1. That, IFCSS HQ must submit a report to the Council about the IFCSS HQ operation and management in written four days before each IFCSS Council Regular Meeting; 2. That, IFCSS HQ must make regulations or rules on HQ operation and management, and submit to the Council for reference. 3. That, IFCSS HQ must submit the job definition of each position in HQ office to the Council, and report their operations regularly. ========= Resolution on Establishing Committee of Rules as IFCSS Council Selected Committee (C3021) GE Xun/LUAN Shusheng IFCSS Council shall establish Committee of Rules as a Selected Committee; Committee of Rules shall be in charge to investigate, to hold parliamentary hearings, and to report to the Council regarding existing rules and regulations of IFCSS HQ, IFCSS Council, IFCSS SVC, IFCSS Working Committees, and any other working bodies within IFCSS. Committee of Rules shall make no judgement regarding the IFCSS Constitution. Committee of Rules may recommend to the Council any possible change(s) of existing rules adopted by the IFCSS Council; Committee of Rules may also assist the Secretariat Group of the 4th IFCSS Congress relating to the rules. Committee of Rules shall perform any other duties assigned by the Council. Members in the Committee of Rules shall consist of: (to be added). Reports, recommendations and other actions from Committee of Rules are subjected to the approval of the Council. ============== Resolution on IFCSS Electronic Mail Communication (C3022) DONG Qiqi/HE Baoping It is resolved that the council commands and authorizes the IFCSS headquarter officers to establish two IFCSS electronic mail facilities adhering to the requirements stated below: 1. IFCSS Forum. There should be no restriction to posting and receiving and no any censorship, prior or post, to contents posted on the forum; and 2. IFCSS Electronic Newsletter. Headquarter may regulate this net for the best benefit of IFCSS and the maximun efficiency of the facility. The above siad facilities may be set up by using headquater's resources or by contracting the service with existing networks. It is further resolved that IFCSS does not endorse any existing electronic mail net besides the two that will be established by IFCSS headquarter according to this council resolution. ================= Resolution on Supporting Silicon Valley for Democracy in China (C3023) GE Xun/HE Baoping Whereas, The Silicon Valley for Democracy in China has decided to send reports of human right violations in China to the people and seek IFCSS support. Resolved, That IFCSS shall formally endorse this activity; Resolved, That IFCSS shall assist the process in all possible ways. ================== Proposal to establish a survey committee (C3024) LUAN Shusheng/WANG Yang To ensure quality representation of the general interests of Chinese students and scholars in the US, and to inspire their interests in and participation of the IFCSS activities, the IFCSS Council shall form a Survey Committee to actively collect public opinions on issues of concern to the IFCSS. The Survey Committee shall conduct polls among Chinese students and scholars regarding issues pending the Council meetings; the Survey Committee shall conduct surveys on important and controversial matters among Chinese students and scholars in the US, and or other countries when necessary; the Survey Committee shall notify the Council ahead of time of coming surveys and its contents and report the results to the Council in a timely manner; the Survey Committee shall perform any other duties assigned by the Council. The Survey Committee shall consist of three (3) Council members. Reports and any other activities in the Survey Committee are subject to the approval of the Council. --------------------- A Proposal for A Voluteer Delegation to China for Flood Relief Work (C3025) LUAN Shusheng/WANG Yang To meet the demand by donors to the IFCSS Flood Relief Fund, to provide proper and immediate help needed by the victims and their families, to convey loving messages from oversea Chinese students and scholars to our fellow countrymen, to further identify assistances badly and immediately needed for basic livings by the victimized area, to call for more donation towards such efforts with more specific and reliable information, Be it resolved that (1) IFCSS Council form a delegation composed of volunteers IFCSS members within 30 days or less; (2) The delegation should leave for the hardest-hit regions before December 1991; (3) The delegation should provide immediate help with the IFCSS Flood Relief Funds or any other funds transferred for this effort; (4) The delegation should collect information on any potential emergent assistances still needed by the victimized area and report to the Council in order to call for more donations designated for such projects; (7) The Council may send subsequent relief groups if necessary and feasible. The Council will authorize limited types of activities and duties for the delegation to carry out. All other activities of the delegation in the name of IFCSS shall be under Council's discretion; IFCSS will be responsible for activities of the delegation and its members authorized by the Council; Members of the delegation must agree and sign on statement they take full responsibility for their safe return, and any other risks and accidents. Members of the delegation are primarily responsible for their own travel expenses, unless there will be any donations specified by donors for such reimbursement. The maximum reimbursement for personal travel is the delegates' total expenses explicitly related with the assigned relief work. Excess of donation specified for reimbursement will be used solely flood relief work. Eligible for such reimbursement are only those members who physically work at the assigned relief sites in China. All financial regulations apply to the this delegation. ------------------------------------------------------- Resolution on Reproaching Forged News Report (C3026) DONG Qiqi/HE Baoping Whereas the forged news report posted in Chinanet has impaired the interest of IFCSS and thus has caused great concern among Chinese students and scholars associated with IFCSS as well as Associated Press, it is Resolved that 1. IFCSS reproaches forged news report in any form including the recent one posted in Chinanet; 2. IFCSS council supports all actions taken so far by the council chair in pursuing this matter of forged news report posting in Chinanet and hereby adopts these actions as actions of the council; 3. IFCSS council hereby accepts the apology of the individual who posted said forged news report in Chinanet and beleives said individula's promise of not making similar mistake again in the future is sincere and hence decides not to take further legal action against said individual regarding the current case; and 4. IFCSS may provide assiatance to Associated Press in Associated Press's own investigation on this case if such assistance is requested by Associated Press or the legal representative(s) of Associated Press. ================== END ========================= ================================ IFCSS Council News Release #3007 Oct. 9, 1991 ================================ IFCSS Council held a Regular meeting on Oct. 5, 1991 in the form of tele-conference, the meeting started at 10:00pm EST and lasted more than five hours. Council members: Mr. Hu Tiefeng, Mr. Yang Guang, Mr. Wang Jian, Mr. Sun Shaojian, Mr. He Baoping, Mr. Lu Ziwei, Mr. Lu Ping, Mr. Wang Yang, Mr. Dong Qiqi, Ms. Gao Qinglin, Mr. Luan Shusheng, Mr. He Ming, Mr. Ge Xun, Mr. Wu Tao, Mr. Wu Yue joined the meeting. Chairman of the Council Mr. Ge Xun presided the meeting, Council member: Mr. Ding Jian was permitted to leave. IFCSS President Mr. Zhao Haiqing, IFCSS Student Affairs Committee Chairman Mr. Ji Yingquan, Government Affairs Committee Chairman Mr. Huang Yuangeng were invited to brief the Council and answered some questions. IFCSS Newsletter Chief Editor Mr. Lai Anzhi, Supervision Committee member Mr. Lu Chengdong was invited to audit the Council meeting. A audio version (four 90 minutes tapes) of the meeting can be requested by sending money order $12.00 to IFCSS/Council, 733 15th St. NW, Washington DC 20005. Please specify the meeting on Oct. 5, 1991. Please allow four weeks for delievery. After the meeting adjourned, the Council held a special order, Mr. Wang Jian briefed the Council about his recent trip in China and answered a few questions. The following is the result of the Motions and Resolutions which had the attention of the IFCSS Council. =============== The Order of the Meeting. 1. Order Discussion. Members will discuss the suggested order of the meeting (final version). Each member shall have one minute to speak in the first round, the order for member's debate shall follow the order of the Council Directory, each member may defer once if it is so requested. If further debate is requested, member may speak for one minute on the first come first serve basis for another round. After debate, the question will be on adoption of the order of the meeting. Order discussion shall be chaired by the Chairman of the Council. 2. Chair. The Council adopted motion that the presiding officer shall exercise the right of debating and voting as other Council member. 3. Order of Speakers. The order for member to join the debate shall follow the order of the Council Directory for the first round for one minute, member may request defer once. After the first round, each member may request to speak for one minute, the order for speaker is served on first come basis. 4. Close Rule. The Council shall adopt the close rule, which is only Main Motions and Resolutions proposed before Oct. 4, and seconded will be brought to the attention of the Council in this Meeting. However, Subsidiary Motions, Privileged Motions, and Incidental Motions may be proposed and be brought the attention of the Council. 5. Free Speech. Each Council member may speak for one minute on anything regarding IFCSS. The order for speaker is on first come first serve basis. 6. Hearing 1 (HQ). HQ Operation. i. IFCSS President or Vice-president will be given five minutes to brief to members about HQ operation or any other IFCSS related matter. ii. Each member shall have one minute to ask questions, HQ officials will have one minute to answer each member's questions. 7. Council Committee Report. Council Committee may be given five minutes to report to the Council or to question on that Committee related business. 8. Hearing 2 (WC). Regarding U.S. Congress and Government i. IFCSS Student Affiars Committee Chairman, Mr. Ji Yingquan and Government Affairs Committee Chairman, Mr. Huang Yuangeng shall be given three minutes each to brief members regarding Congress and Government Affairs. ii. Each member may have one minute to ask questions, and one minute answer. 9. Proceding. (Non-member shall not be given time to speak to the merits of the pending question.) Council's legislative activity shall follow the sequence of to debate, to move on non-main motions, ... according to the existing rule. The order of main Motions will follow the proposed time, ------ The Order of the meeting was adopted by unanimous consent. =============== Motion to Lay C3014 on the Table GE Xun/SUN Shaojian Voting Record: Mr. Hu Tiefeng YEA Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian ABSTAIN Mr. He Baoping YEA Mr. Lu Ziwei ABSTAIN Mr. Lu Ping YEA Mr. Wang Yang ABSTAIN Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng NAY Mr. He Ming ABSTAIN Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao YEA Mr. Wu Yue YEA --- YEA 10, NAY 1, ABSTAIN 4, ABSENT 1. Motion to lay C3014 on the table was adopted. ----- An Amendment to Article III -- The Bylaw of the IFCSS Council LUAN Shusheng/HE Ming (C3014) 1. Rename the current Section 6 as a new Section 8. 2. Rename the current Section 7 as a new Section 9. 3. New Section 6: Section 6. Ordered Sessions. An ordered session is defined as an session during which members are required to speak sequentially at a meeting. Ordered sessions are required during (1) meetings at specific places, (2) tele-conferences, and (3) any meetings during which motions requesting ordered sessions have been adopted in the Council. 4. New Section 7: Section 7. Order of Meetings. The Chairperson presides over a whole meeting. The Chairperson chairs motions to inaugurate and adjourn a meeting. The Chairperson must appoint only one member eligible to be the Mediator of each ordered session. No member can serve two consecutive sessions. The order of such appointments should follow the sequence shown in the Council Member Directory released by the Chairperson. A member is considered ineligible to be a Mediator of a particular session if (1) conflicts of interest should occur or (2) the member refuses to serve as a Mediator. Only the Chairperson or motions adopted by a simple majority vote in the Council have the power to determine whether and when such conflicts of interests may occur to any individual members. The Chairperson should recommend that the member(s) involved in conflict of interests be excused from the debate and his/her vote be counted as absent. The history of the appointments of Mediators is recorded by the Secretary. The Mediator cannot comment on the subject of the session, and should be the last to vote. The Mediator should always call names starting from the member listed immediately after the Mediator himself/herself in the Council Member Directory. A member's right to speech in the current round expires once the Mediator calls the next member's name. 5. New Section 10: Section 10. Auditors of Meetings. Auditors are defined as all the people other than members of the Council. Auditors are not allowed to speak unless the Council Chairperson invites them to and other Council members do not object. Otherwise, a simple majority vote should be used to make a final decision. Auditors must register with the Secretary of the Council to audit a teleconference or a meeting at a specific place with their fees (if applicable) before a specified time. Council's email meetings are free to all auditors. If a auditor violates any of the above auditing rules, he/she is prohibited from auditing the ongoing Council meeting and maybe rejected to audit the rest of the current Council term. If a violation occurs during an email meeting of the Council, then all the auditors in the same institution with the violator are excused from the ongoing email meeting and subsequent Council e-mail meetings of the same Council term. 6. New Section 11: Section 11. Guests of Meetings. Guests of a meeting are defined as those auditors invited by the Chairperson priori to a meeting. A guest does not have to pay for attending the meeting he is invited to. The Chairperson and motions adopted via simple majority votes in the Council have the only power to decide on an invitation list to a Council meeting before the Chairperson's announcement of a meeting. 7. New Section 12: Section 12. Closed sessions of meetings. A closed session is defined as a session at a meeting of the Council during which either auditors or guests or both are excused. The Chairperson and motions adopted via simple majority votes in the Council have the only power to decide if a session be a closed session. ----- Resolution C3014 was laid on the table ============= Motion to Lay C3018 on the Table DONG Qiqi/GAO Qinglin This motion was adopted by unanimous consent. -------------- Resolution on Establishing Committee of Internal Affairs as IFCSS Council Standing Committee. (C3018) GE Xun/LU Ping Whereas, The IFCSS Council realize further assistance to implement Motions and Resolutions adopted by the IFCSS Congress and IFCSS Council is indispensable. Resovled, That IFCSS Council shall establish Committee of Internal Affairs as a Standing Committee in IFCSS Council; Resolved, That the Committee of Internal Affairs shall assist IFCSS HQ, IFCSS Working Committees, and other working bodies within IFCSS to implement Motions and Resolutions adopted by IFCSS Congress and IFCSS Council; Resolved, That the Committee of Internal Affairs shall report to the Council, shall hold parliamentary hearings, and shall make recommendations about the implementation of Motions and Resolutions adopted by the IFCSS Congress and IFCSS Council; Resolved, That the Committee of Internal Affairs shall perform any other duties assigned by the Council; Resolved, That members in the Committee of Internal Affairs consist of: (to be added); Resovled, That reports, recommendations, and other actions of the Committee of Internal Affairs are subjected to the approval of the Council. ------- Resolution C3018 was laid on the table. ============= Resolution on Medical Insurance for Full-time HQ Staffs. (C3019) GE Xun/LU Ping IFCSS HQ full-time staffs are required to enroll into a medical insurance plan. IFCSS HQ full-time staffs who enrolled the IFCSS Medical Insurance as single member are entitled to the total reimbursement of member's premium rate. IFCSS HQ full-time staffs who enrolled the IFCSS Medical Insurance as family are entitled to 75% of the total reimbursement of family's premium rate. IFCSS HQ full-time staffs who enrolled to other medical insurance plan are not eligible to any reimbursement. ------ Definition: IFCSS HQ full-time staff is defined as the person who is approved by the Council to work as IFCSS HQ full time staff, and who works in IFCSS HQ Washington DC office for more than three months. Reimbursement only covers the period, he/she works in IFCSS HQ Washington DC office. -------- Resolution C3019 was adopted. --- Voting Record: Mr. Hu Tiefeng ABSTAIN Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei ABSTAIN Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao YEA Mr. Wu Yue YEA ----- YEA 13, NAY 0, ABSTAIN 2, ABSENT 1. ================= Amendment One on The Resolution on IFCSS HQ Operation (C3020-A01) DONG Qiqi/Luan Shusheng Add to the original resolution: 4. Every HQ staff must record their attendance of the DC office and IFCSS business trips away from DC on a daily basis. The said record shall be submitted to the council monthly. ----- The Amendment C3020-A01 was adopted by unanimous consent. ================= Amendment Two on The Resolution on IFCSS HQ Operation (C3020-A02) DONG Qiqi/Luan Shusheng Add to the end of the origianl or amended resolution: 5. The HQ staff's absence from DC HQ office on legal working days not due to an IFCSS business trip is regarded by the council as his/her inability to perform his/her duty during the period of his absence, this article will be suspended when the Council has full regulations for HQ operation and management. ----- This amendment C3020-A02 was adopted. --------- Voting Record: Mr. Hu Tiefeng ABSTAIN Mr. Yang Guang ABSTAIN Mr. Wang Jian ABSTAIN Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei YEA Mr. Lu Ping ABSTAIN Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin NAY Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao YEA Mr. Wu Yue YEA ---- YEA 10, NAY 1, ABSTAIN 4, ABSENT 1. ============= Amendment Three on IFCSS HQ Operation (C3020-A03) LUAN Shusheng/WANG Yang IFCSS HQ must brief the public and the Council once a month. ----- Amendment C3020-A03 was not adopted. ---- Voting Record: Mr. Hu Tiefeng NAY Mr. Yang Guang NAY Mr. Wang Jian NAY Mr. Sun Shaojian YEA Mr. He Baoping NAY Mr. Lu Ziwei ABSTAIN Mr. Lu Ping NAY Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming NAY Mr. Ge Xun NAY Mr. Ding Jian ABSENT Mr. Wu Tao NAY Mr. Wu Yue ABSTAIN --- YEA 5, NAY 8, ABSTAIN 2, ABSENT 1. ============= Resolution on IFCSS HQ Operation (C3020) GE Xun/LU Ping Whereas, The IFCSS Council realize the need to implement the Resolution adopted by the 3rd IFCSS Congress (007), titled: Resolution on Professional Operation and Management of IFCSS HQ Office. Resolved, 1. That, IFCSS HQ must submit a report to the Council about the IFCSS HQ operation, management and financial reports in written four days before each IFCSS Council Regular Meeting; 2. That, IFCSS HQ must make regulations or rules on HQ operation and management, and submit to the Council for reference. 3. That, IFCSS HQ must submit the job definition of each position in HQ office to the Council, and report their operations regularly. ---- Resolution C3020 was adopted by unanimous consent. ========= Motion on Adjourn the meeting at 1:30 pm EST GAO Qinglin/HE Baoping The meeting shall be adjourn at 1:30 pm EST. --- This motion was not adopted. ---- Voting Record: Mr. Hu Tiefeng YEA Mr. Yang Guang NAY Mr. Wang Jian NAY Mr. Sun Shaojian NAY Mr. He Baoping YEA Mr. Lu Ziwei YEA Mr. Lu Ping NAY Mr. Wang Yang NAY Mr. Dong Qiqi NAY Ms. Gao Qinglin YEA Mr. Luan Shusheng NAY Mr. He Ming NAY Mr. Ge Xun NAY Mr. Ding Jian ABSENT Mr. Wu Tao NAY Mr. Wu Yue NAY --- YEA 4, NAY 11, ABSTAIN 0, ABSENT 1. ================ Resolution on Establishing Committee of Rules as IFCSS Council Selected Committee (C3021) GE Xun/LUAN Shusheng IFCSS Council shall establish Committee of Rules as a Selected Committee; Committee of Rules shall be in charge to investigate and to report to the Council regarding existing rules and regulations of IFCSS HQ, IFCSS Council, IFCSS SVC, IFCSS Working Committees, and any other working bodies within IFCSS. Committee of Rules shall make no judgement regarding the IFCSS Constitution. Committee of Rules may recommend to the Council any possible change(s) of existing rules adopted by the IFCSS Council; Committee of Rules may also assist the Secretariat Group of the 4th IFCSS Congress relating to the rules. Committee of Rules shall perform any other duties assigned by the Council. Members in the Committee of Rules shall be nominated by the Chairman of the Council and approved by the Council. Reports, recommendations and other actions from Committee of Rules are subjected to the approval of the Council. ----- Resolution C3021 was adopted. --- Voting Record: Mr. Hu Tiefeng ABSTAIN Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian YEA Mr. He Baoping NAY Mr. Lu Ziwei ABSTAIN Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao NAY Mr. Wu Yue YEA ------ YEA 11, NAY 2, ABSTAIN 2, ABSENT 1. ============== Resolution on IFCSS Electronic Mail Communication (C3022) DONG Qiqi/HE Baoping It is resolved that the council commands and authorizes the IFCSS headquarter officers to establish two IFCSS electronic mail facilities adhering to the requirements stated below: 1. IFCSS Forum. There should be no restriction to posting and receiving and no any censorship, prior or post, to contents posted on the forum; and 2. IFCSS Electronic Newsletter. Headquarter may regulate this net for the best benefit of IFCSS and the maximun efficiency of the facility. The above siad facilities may be set up by using headquater's resources or by contracting the service with existing networks. It is further resolved that IFCSS does not endorse any existing electronic mail net besides the two that will be established by IFCSS headquarter according to this council resolution. ------- Resolution C3022 was not adopted. ---- Voting Record: Mr. Hu Tiefeng NAY Mr. Yang Guang YEA Mr. Wang Jian NAY Mr. Sun Shaojian NAY Mr. He Baoping YEA Mr. Lu Ziwei ABSTAIN Mr. Lu Ping ABSTAIN Mr. Wang Yang ABSYAIN Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng NAY Mr. He Ming NAY Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao NAY Mr. Wu Yue YEA --- YEA 6, NAY 6, ABSTAIN 3, ABSENT 1. ================= Resolution on Supporting Silicon Valley for Democracy in China (C3023) GE Xun/HE Baoping Whereas, The Silicon Valley for Democracy in China has decided to send reports of human right violations in China to the people and seek IFCSS support. Resolved, That IFCSS shall formally endorse this activity; Resolved, That IFCSS shall assist the process in all possible ways. ------- Resolution C3023 was not adopted. ---- Voting Record: Mr. Hu Tiefeng NAY Mr. Yang Guang YEA Mr. Wang Jian ABSTAIN Mr. Sun Shaojian ABSTAIN Mr. He Baoping YEA Mr. Lu Ziwei ABSTAIN Mr. Lu Ping ABSTAIN Mr. Wang Yang ABSTAIN Mr. Dong Qiqi YEA Ms. Gao Qinglin ABSTAIN Mr. Luan Shusheng ABSTAIN Mr. He Ming YEA Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao NAY Mr. Wu Yue YEA ----- YEA 6, NAY 2, ABSTAIN 7, ABSENT 1. ================== Proposal to establish a survey committee (C3024) LUAN Shusheng/WANG Yang To ensure quality representation of the general interests of Chinese students and scholars in the US, and to inspire their interests in and participation of the IFCSS activities, the IFCSS Council shall form a Survey Committee to actively collect public opinions on issues of concern to the IFCSS. The Survey Committee shall conduct polls among Chinese students and scholars regarding issues pending the Council meetings; the Survey Committee shall conduct surveys on important and controversial matters among Chinese students and scholars in the US, and or other countries when necessary; the Survey Committee shall notify the Council ahead of time of coming surveys and its contents and report the results to the Council in a timely manner; the Survey Committee shall perform any other duties assigned by the Council. The Survey Committee shall consist of three (3) Council members. Reports and any other activities in the Survey Committee are subject to the approval of the Council. ---------- Resolution was not adopted. ---- Voting Record: Mr. Hu Tiefeng ABSTAIN Mr. Yang Guang NAY Mr. Wang Jian NAY Mr. Sun Shaojian YEA Mr. He Baoping NAY Mr. Lu Ziwei YEA Mr. Lu Ping ABSTAIN Mr. Wang Yang YEA Mr. Dong Qiqi NAY Ms. Gao Qinglin ABSTAIN Mr. Luan Shusheng YEA Mr. He Ming ABSTAIN Mr. Ge Xun NAY Mr. Ding Jian ABSENT Mr. Wu Tao ABSTAIN Mr. Wu Yue NAY ---------- YEA 4, NAY 6, ABSTAIN 5, ABSENT 1. ==================== Motion to Lay C3025 on the table. SUN Shaojian/Dong Qiqi -------------- Motion to lay C3025 on the table was adopted. ----- Voting Record: Mr. Hu Tiefeng YEA Mr. Yang Guang YEA Mr. Wang Jian ABSTAIN Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei YEA Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng NAY Mr. He Ming YEA Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao YEA Mr. Wu Yue YEA ---------------- YEA 13, NAY 1, ABSTAIN 1, ABSENT 1. ================== A Proposal for A Voluteer Delegation to China for Flood Relief Work (C3025) LUAN Shusheng/WANG Yang To meet the demand by donors to the IFCSS Flood Relief Fund, to provide proper and immediate help needed by the victims and their families, to convey loving messages from oversea Chinese students and scholars to our fellow countrymen, to further identify assistances badly and immediately needed for basic livings by the victimized area, to call for more donation towards such efforts with more specific and reliable information, Be it resolved that (1) IFCSS Council form a delegation composed of volunteers IFCSS members within 30 days or less; (2) The delegation should leave for the hardest-hit regions before December 1991; (3) The delegation should provide immediate help with the IFCSS Flood Relief Funds or any other funds transferred for this effort; (4) The delegation should collect information on any potential emergent assistances still needed by the victimized area and report to the Council in order to call for more donations designated for such projects; (7) The Council may send subsequent relief groups if necessary and feasible. The Council will authorize limited types of activities and duties for the delegation to carry out. All other activities of the delegation in the name of IFCSS shall be under Council's discretion; IFCSS will be responsible for activities of the delegation and its members authorized by the Council; Members of the delegation must agree and sign on statement they take full responsibility for their safe return, and any other risks and accidents. Members of the delegation are primarily responsible for their own travel expenses, unless there will be any donations specified by donors for such reimbursement. The maximum reimbursement for personal travel is the delegates' total expenses explicitly related with the assigned relief work. Excess of donation specified for reimbursement will be used solely flood relief work. Eligible for such reimbursement are only those members who physically work at the assigned relief sites in China. All financial regulations apply to the this delegation. ---------- Resolution C3025 was laid on the table. ========================= Resolution on Reproaching Forged News Report (C3026) DONG Qiqi/HE Baoping Whereas the forged news report posted in Chinanet has impaired the interest of IFCSS and thus has caused great concern among Chinese students and scholars associated with IFCSS as well as Associated Press, it is Resolved that 1. IFCSS reproaches forged news report in any form including the recent one posted in Chinanet; 2. IFCSS council supports all actions taken so far by the council chair in pursuing this matter of forged news report posting in Chinanet and hereby adopts these actions as actions of the council; 3. IFCSS council hereby accepts the apology of the individual who posted said forged news report in Chinanet and beleives said individula's promise of not making similar mistake again in the future is sincere and hence decides not to take further legal action against said individual regarding the current case; and 4. IFCSS may provide assiatance to Associated Press in Associated Press's own investigation on this case if such assistance is requested by Associated Press or the legal representative(s) of Associated Press. ------------- Resolution C3026 was not adopted. ------ Voting Record: Mr. Hu Tiefeng NAY Mr. Yang Guang YEA Mr. Wang Jian NAY Mr. Sun Shaojian NAY Mr. He Baoping YEA Mr. Lu Ziwei NAY Mr. Lu Ping YEA Mr. Wang Yang NAY Mr. Dong Qiqi YEA Ms. Gao Qinglin NAY Mr. Luan Shusheng NAY Mr. He Ming YEA Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao ABSTAIN Mr. Wu Yue YEA ----------- YEA 7, NAY 7, ABSTAIN 1, ABSENT 1. ================== Motion on the Meeting to Adjourn. DONG Qiqi/GAO Qinglin -------- Motion was adopted. ------------------ Voting Record: Mr. Hu Tiefeng YEA Mr. Yang Guang YEA Mr. Wang Jian ABSTAIN Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei YEA Mr. Lu Ping NAY Mr. Wang Yang ABSTAIN Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng NAY Mr. He Ming NAY Mr. Ge Xun NAY Mr. Ding Jian ABSENT Mr. Wu Tao ABSTAIN Mr. Wu Yue ABSTAIN ---------- YEA 7, NAY 4, ABSTAIN 4, ABSENT 1. According to the existing rule in the Council, this is a privileged motion, it was seconded, non-debatable, non-amendable, majority rule, non-reconsiderable. ================ After the Council adopted the Motion to adjourn the meeting, the meeting adjourned. ================== END ========================= =============================== IFCSS Council News Release 3008 January 11, 1992 =============================== IFCSS Council held a Regular Meeting on January 4, 1992 in Washington DC during the IFCSS Joint Conference. The following is the report of the IFCSS Council Regular Meeting. Report(s) of other sessions of the IFCSS Joint Conference will be released separately. Before the IFCSS Council Regular Meeting, former Council member Mr. Wang Yang from Southeast Region submitted his resignation to the Council, there was no objection, it was so accepted; therefore, former Alternative Council member from Southeast Region Mr. Li Gang became IFCSS Council member. IFCSS Council member Mr. Hu Tiefeng, Mr. Wang Jian, Mr. Sun Shaojian, Mr. He Baoping, Mr. Lu Ping, Mr. Dong Qiqi, Ms. Gao Qinglin, Mr. Luan Shusheng, Mr. Ge Xun, Mr. Ding Jian, Mr. Wu Tao joined the whole session of the meeting; Council member Mr. Li Gang asked to leave early and it was so permitted; Council member Mr. Yang Guang asked to join the meeting late and it was so permitted; Council member Mr. He Ming and Mr. Wu Yue asked to leave and it was so permitted; Council member Mr. Lu Ziwei did not join the meeting. The meeting was presided by Chairman of the Council, Mr. Ge Xun. The meeting record was recorded by the Secretary of the Council, Mr. Ding Jian. The meeting was open to the public, many people addressed various issues they concern, and audited the meeting. The IFCSS Council approved and re-organized the following two Committees in IFCSS Council: Council Financial Affairs Committee: Chairman: Mr. Dong Qiqi Members: Mr. Sun Shaojian Mr. Lu Ping Council Committee on Rules: Chairman: Mr. Sun Shaojian Members: Mr. Luan Shusheng Mr. Ding Jian IFCSS Council has approved two Working Committee Chairman by Unanimous consent, Media Coordination Working Committee: Chairman: Mr. Luo Zexi Student Service Working Committee: Chairman: Mr. Geng Xiao Council member Ms. Gao Qinglin reported the Iowa Incident, the people joined meeting all appreciate Chinese Students and Scholars, CSSA's compassion toward those victims and their families, and are grateful to Ms. Gao Qinglin's leadership for healing after this tragedy. The following is the result of Resolutions and Motions which had attention of the Council during the meeting. ************************** ===================== Resolution(s) Adopted ===================== Resolution on Implementation of the Resolution 011* of the Third Congress (C3027) Ge, Xun/He, Baoping Whereas, IFCSS realizes the necessity of implementing IFCSS Third Congress Resolution 011; It is resolved; That IFCSS shall establish a task force to facilitate the implementation of IFCSS Third Congress Resolution 011, and it is further resolved; That the task force shall be called by the President of IFCSS, and the head of the task force shall report its progress regularly. ----- Resolution C3027 was ADOPTED. ----- Voting Record: Hu, Tiefeng Nay Yang, Guang Absent Wang, Jian Yea Sun, Shaojian Abstain He, Baoping Yea Lu, Ziwei Absent Lu, Ping Abstain Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Nay He, Ming Absent Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Absent ----- YEA 8; NAY 2; ABSTAIN 2; ABSENT 4. ----- * Note: Resolution 011 of IFCSS Third Congress (see Appendix) ================== Resolution on the Fourth Congress of IFCSS (C3028) Dong, Qiqi/Sun, Shaojian With the power vested in the Council by IFCSS Constitution, it is resolved; That the Council shall immediately establish a task force for the Fourth Congress of IFCSS; and That the task force shall be called by the Chairman of the Council, and shall consist of Headquarter staffs, Council members from the Committee of Rules and the Committee on Financial Affairs, other willing council members, and outstanding and able individuals from local Chapters of the Federation; and That the task force is charged by the Council to recommend the Council on date, location, agenda, rules, and budget of the Fourth Congress, to raise fund for the Fourth Congress, and to make any necessary preparation for the Fourth Congress; and it is further resolved; That the task force should report its progress to the Council on the next regular Council meeting. ----- Resolution C3028 was ADOPTED by Unanimous Consent. ========== Resolution on Third Anniversary of June Fourth (C3029) He, Baoping/Dong, Qiqi Whereas IFCSS should cooperate with the other pro-democracy organizations, other Chinese organizations and foreign friends to organize memorial activities on the Third Anniversary of June Fourth, to memorize the victims of the Massacre and to support those political prisoners who are under continuous abuse of the Chinese Government; Resolved: A Committee for June Fourth Anniversary set up to coordinate memorial activities nation wide; The responsibilities of the Committee include: 1). Fund raising; 2). Coordinating united activities with other pro-democracy organizations; 3). Organizing rally in Washington D.C. and coordinating rallies in other cities and campuses; 4). Distributing June Fourth Brochures among campuses by May 15, 1992. (Cooperating with the Newsletter and Theoretical Working Committee). 5). Report the progress of the work at the next regular Council meeting. ----- Resolution C3029 was ADOPTED by Unanimous Consent. ============ Resolution on Cooperation with Other Community Groups (C3030) Ding, Jian/Sun, Shaojian Whereas IFCSS shall play primary role in help building a better CSS community by working with other community groups, such as academic associations, FDC, CAD, AEIC, CND and other groups; Resolved: IFCSS HQ and its working committees initiate and improve communication and cooperation with the mentioned groups on various aspects, such as project cooperation, resource sharing, fund raising and etc. ----- Resolution C3030 was ADOPTED. ----- Voting Record: Hu, Tiefeng Yea Yang, Guang Absent Wang, Jian Yea Sun, Shaojian Yea He, Baoping Abstain Lu, Ziwei Absent Lu, Ping Yea Li, Gang Abstain Dong, Qiqi Abstain Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Absent Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Absent ----- YEA 9; NAY 0; ABSTAIN 3; ABSENT 4. ================ Motion to lay C3031 on the Table Ge, Xun/He, Baoping ----- Motion to lay C3031 on the table was ADOPTED. ----- Voting Record: Hu, Tiefeng Yea Yang, Guang Absent Wang, Jian Nay Sun, Shaojian Nay He, Baoping Yea Lu, Ziwei Absent Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Absent Ge, Xun Yea Ding, Jian Nay Wu, Tao Abstain Wu, Yue Absent ----- YEA 8; NAY 3; ABSTAIN 1; ABSENT 4. ============== Motion to Postpone Resolution C3032 Indefinitely Ge, Xun/He, Baoping ----- Motion to Postpone Resolution C3032 Indefinitely was ADOPTED. ----- Voting Record: Hu, Tiefeng Abstain Yang, Guang Absent Wang, Jian Nay Sun, Shaojian Abstain He, Baoping Yea Lu, Ziwei Absent Lu, Ping Nay Li, Gang Abstain Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Nay He, Ming Absent Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Absent ----- YEA 6; NAY 3; ABSTAIN 3; ABSENT 4. ============= Resolution on Promoting IFCSS Medical Insurance Program and Improve Communication with Local CSSAs (C3033) Gao, Qinglin/Dong, Qiqi Resolved: IFCSS Council members(and if possible cooperating with regional coordinators) should contact the officials of local CSSAs of his/her region, to get information of the CSSA and to promote IUB Insurance program. ----- Resolution C3033 was ADOPTED by Unanimous Consent. =============== Resolution on Improving Information Exchange of IFCSS (C3035) Lu,Ping/Gao,Qinglin Whereas better communication is needed among IFCSS HQ, the Council, the working committees, and local CSSAs; Resolved: IFCSS and HQ regularly collect and study the suggestions and comments from CSSs and respond in time. ----- Resolution C3035 was ADOPTED by Unanimous Consent. ============== Resolution on IFCSS Theoretical Working Committee (C3034) Lu,Ping/He,Baoping Resolved: Theoretical Committee organize before the 4th IFCSS Congress the discussions on following topics: 1). About future organizational Structure of IFCSS; 2). About IFCSS' membership. ----- Resolution C3034 was ADOPTED by Unanimous Consent. =============================== Resolution(s) Laid on the Table =============================== Resolution on MFN Lobby (C3031) Ding, Jian/Wang, Jian Whereas IFCSS HQ has been doing successful job in continuing lobby the Congress on conditional renewal of MFN with human rights conditions; Resolved: 1). A joint HQ/Council task force established to coordinate further lobby activities; 2). The said task force should by all means inform and explain to the CSS community about the IFCSS' stand and updating situation; 3). The said task force initiate communication with other groups with different opinions to reduce misunderstanding and difference. ----- Resolution C3031 was Laid on the Table. ==================================== Resolution(s) Postponed Indefinitely ==================================== Resolution on MFN Lobby (C3032) Wang, Jian/Lu, Ping Whereas, the HR2212 in the United States Congress was finalized; Whereas, the SUMCC was formed; Be it resolved, That, IFCSS continues its lobbying efforts towards attaching human rights conditions to the MFN to China (as the major conditions); That, IFCSS views SUMCC as a healthy practice to voice out the minority's opinions. ----- Resolution C3032 was Postponed Indefinitely. ========================= Resolution(s) Not Adopted ========================= Amendment of C3030 (C3030-A1) Dong, Qiqi/Li, Gang Insert before "on various aspects"(C3030) the following words: "In consistent with the IFCSS Constitution and the Council Resolutions". ----- Amendment C3030-A1 was NOT ADOPTED. ----- Voting Record: Hu, Tiefeng Nay Yang, Guang Absent Wang, Jian Nay Sun, Shaojian Nay He, Baoping Yea Lu, Ziwei Absent Lu, Ping Nay Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Abstain Luan, Shusheng Abstain He, Ming Absent Ge, Xun Yea Ding, Jian Nay Wu, Tao Nay Wu, Yue Absent ----- YEA 4; NAY 6; ABSTAIN 2; ABSENT 4. ================= Amendment of C3030-A1 (C3030-A1-A1) Wu, Tao/Wang, Jian Delete from C3030-A1 the following words: " and the Council Resolutions". ----- Amendment C3030-A1-A1 was NOT ADOPTED. ----- Voting Record: Hu, Tiefeng Nay Yang, Guang Absent Wang, Jian Yea Sun, Shaojian Nay He, Baoping Nay Lu, Ziwei Absent Lu, Ping Abstain Li, Gang Nay Dong, Qiqi Nay Gao, Qinglin Nay Luan, Shusheng Nay He, Ming Absent Ge, Xun Nay Ding, Jian Nay Wu, Tao Yea Wu, Yue Absent ----- YEA 2; NAY 6; ABSTAIN 1; ABSENT 4. ============== Motion to Lay C3030 on the Table Lu, Ping/Dong, Qiqi ----- Motion to Lay C3030 on the Table was NOT ADOPTED. ----- Voting Record: Hu, Tiefeng Nay Yang, Guang Absent Wang, Jian Nay Sun, Shaojian Nay He, Baoping Yea Lu, Ziwei Absent Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Nay He, Ming Absent Ge, Xun Yea Ding, Jian Nay Wu, Tao Nay Wu, Yue Absent ----- YEA 6, NAY 6, ABSTAIN 0, ABSENT 4. ================ Appendix: Pin1yin1 Form. (Title) Ji4xu4kai1zhan3"you3tiao2jian4yan2chang2zhong1guo2zui4hui4guo2dai4yu4" guo2hui4you2shui4 Wei4liao3po4shi3zhong1gong4zai4zhong1guo2ren2quan2wen4ti2shang4zuo4chu1 rang4bu4, biao3ming2wo3men2dui4zhong1guo2ren2quan2zhuang4kuang4de4guan1zhu4, wo3men2ti2yi4ji4xu4kai1zhan3you3tiao2jian4de4yan2chang2zhong1guo2zui4hui4guo2 dai4yu4de4guo2hui4you2shui4huo2dong4. Zhi4yu2ju4ti3tiao2jian4, wo3men2zhi1chi2yi3gai3shan4ren2quan2zhuang4 kuang4wei2zhu3. (Result) Adopted. zhan4cheng2 89piao4 fan3dui4 10piao4 qi4quan2 9piao4 =========== \end ================================= IFCSS Council News Release 3009 IFCSS Council Regular Meeting April 3, 1992 ================================= IFCSS Council will hold a regular meeting starting at 10:00pm EST Saturday April 4, 1992. The following is the issues which have the attention of the IFCSS Council. The report for this meeting will be released after the meeting. Thank you very much for your attention. ======================== The Package for IFCSS Council Meeting on April 4, 1992 Agenda of the Meeting. I. On the Adoption of the Order for the Meeting II. Opening Statement (Free Speech) -- 1 minute for each member III. HQ Report (15 minutes) IV. Question and Answer two questions for each member, if more question is requested, it will be ordered on unanimous consent. V. The IFCSS Fourth Congress i. Introduction from University of Minnesota (10 minutes) ii. Question and Answer iii. Related Resolution(s) VI. Financial Affairs i. Briefing from Council Committee on Financial Affairs ( 5 minutes) ii. Treasurer Approval iii. Related Resolution(s) VII. Ratification of IFCSS Documents i. IFCSS Federation ii. IFCSS Foundation VIII. Miscellaneous ==================== The Order of the Meeting (April 4, 1992) 1. Order Discussion. Members will discuss the suggested order of the meeting. Each member shall have one minute to speak in the first round, the order for member's debate shall follow the order of the Council Directory, each member may defer once if it is so requested. If further debate is requested, member may speak for one minute on the first come first serve basis for another round. After debate, the question will be on adoption of the order of the meeting. Order discussion shall be chaired by the Chairman of the Council. 2. Chair. The Council has adopted motion on Oct. 5, 1992 that the presiding officer shall exercise the right of debating and voting as same as other Council members. 3. Order of Speakers. The order for member to join the debate shall follow the order of the Council Directory for the first round for one minute, member may request defer once. After the first round, each member may request to speak for one minute, the order for speaker is served on first come basis. If further debate is requested, it will only be ordered on unanimous consent. 4. Close Rule. The Council shall adopt the close rule, which is only Main Motions and Resolutions proposed before 11:59am EST April 3, 1992, will be brought to the attention of the Council in this Meeting. However, Subsidiary Motions, Privileged Motions, and Incidental Motions may be proposed and be brought the attention of the Council. 5. Free Speech. Each Council member may speak for one minute on anything regarding IFCSS. The order for speaker will follow the Council directory. ================ Resolution on the Registration of the Presidential Candidacy (C3036) WANG Jian/Luan Shusheng Whereas the Council recognizes the prominent influence the IFCSS President has on the performance of IFCSS, and Whereas the Council recognizes the importance that the guiding principle, competence,personality, and working plan of any IFCSS presidential candidate be made known to the public, and Whereas the Council recognizes that the Constitution only requires an IFCSS presidential candidate to have the nomination of 15 congressional delegates, and Whereas the Council recognizes the lack of time to justify the hereabove qualification of any candid candidates during the 3-days Fourth IFCSS Congress, Be it resolved, that, the Council suggests each candidate inform the IFCSS Fourth Congress Preparation Committee of his/her intention of running for IFCSS President 31 days prior to the Fourth Congress. The Committee then shall inform the public by way of official news releases over the e-mail network 30 days prior of the Fourth Congress. NOTE: The above 31 days (30 days) is the suggested time for proper enrollment of the IFCSS Presidential candidancy, which is open for change. =============================== Resolution to Adopt the Fourth Congress Task Force's Recommendations (C3037*) DONG Qiqi Whereas the council has charged its Chair to head the council task force on the Fourth Congress, and a recommendation for the Fourth Congress has been made by the task force to the council, it is resolved that (1)The council adopt the task force's recommendation on the Fourth Congress's organization; and (2)the council continue to charge the task force to implement the recooomendation. -------- * Note: If this Resolution is seconded, it will be numbered as C3037. ============ RESOLUTION ON ANNUAL CONGRESS (C3038*) LU Ping/ Whereas the council realizes the importance to have a well organized and efficient annual congress, and Whereas the council realizes the necessity to keep the delegates well informed about the coming congress, it is Resolved that the delegates who want to present the motions or proposals to the annual congress are suggested to sent them to the council two weeks before the date of the congress, and Resolved that the council will inform the delegates of the motions or proposals it has received and the agenda of the congress one week before the congress. --------- * Note: If this Resolution is seconded, it will be numbered as C3038. =============== Resolution on No Free Meal and No Free Lodging (C3039) CHEN Ziqiang/GE Xun Whereas IFCSS shall keep and enhance a sanitary and thrift operation environment, and the spirit of non-corruption; and Whereas IFCSS realizes its responsibility to be accountable for its reputation to Chinese students and the general public; Resolved That, IFCSS shall eliminate any form of free meals and free lodges which are paid through IFCSS and/or its affiliated financial sources. And Resolved That, In IFCSS conferences, IFCSS members, including those who themselves are delegates, should pay for his/her own meals and lodges at the rates of no lower than: one third of the actual costs of the meals and ten percent of the actual lodge fees. ================ Resolution on Resolving the IFCSS Tax Returns (C3040) GE Xun/Luan Shusheng Whereas, the IFCSS Financial Committee Report has revealed that the Tax Returns for both IFCSS Federation and IFCSS Foundation have not been filed; and Whereas, IFCSS Council realizes that this matter must be solved in a efficient manner. Therefore, Resolved That IFCSS shall form a joint task force, specifically working on the Tax Returns matter; Resolved That the joint task force shall include the current IFCSS HQ staffs, former IFCSS HQ staffs, current IFCSS Council members, former IFCSS Council members, current IFCSS SVC members, former IFCSS SVC members, and IFCSS professional advisors. Resolved That the joint task force shall be called by the President of IFCSS. And the President shall report the progress to the Council in one month. ======================= Resolution on IFCSS Financial Regulations (C3041) Committee on Financial Affairs Whereas IFCSS lacks regulations on its financial operation, it is resolved that The following Regulations for IFCSS's Financial Operation is adopted. Regulations for IFCSS's Financial Operation Article 1. The president must nominate to the council a treasurer and an assistant treasurer within seven days after he is elected as the president. Article 2. The nominees for treasurer and assistant treasurer will be acting treasurer and acting assistant treasurer. The acting treasurer and assistant treasurer will assume all powers and responsibilities of treasurer and assistant treasurer before the nomination is either approved or rejected by the council. Article 3. If the nomination is rejected by the council, the president must make another nomination to the council within seven days after the rejection. Same person must not be nominated twice. Article 4. No monetary transaction should be made unless there is a treasurer approved by the council or an acting treasurer nominated by the president. Article 5. The president must submit to the council a budget proposal for his entire term within fourteen days after he is elected. Article 6. The president may follow the budget proposal before it is approved or rejected by the council. Article 7. No monetary transaction should be made unless there is a budget approved by the council or a budget proposal pending in the council. Article 8. The treasurer must submit to the council or an authorized council committeein writing within three days after the last day of each quarter a financial report. The report must include, but not limited to, the following items: 1. Quarterly revenues, itemized and totaled; 2. Quarterly expenses, itemized and totaled; 3. Bank statements of all bank accounts; 4. List of all outstanding debts up to the last day of the quarter. Article 9. The treasurer is required to sign all checks of all bank accounts along with another officer designated by the president. In case of absence of the treasurer, the assistant treasurer should sign all checks of all bank accounts along with another officer designated by the president. Article 10. The treasurer must follow a designated accounting system and all other standard accounting practice and to keep all original financial records in good care. Article 11. The treasurer must open all accounting books and other financial records to the council or any authorized agent of the council all financial records upon a written request from the council or authorized council committees. Article 12. Any spending not included in the budget must be approved by the president in writing. Such spending must not exceed a total sum of three thousand dollars ($3000) for each term. The president must provide a copy of his written approval to the council or an authorized council committee within fourteen days after a such spending is incurred. Article 13. Any transaction between any IFCSS, Inc. bank account and any IFCSS Foundation, Inc. bank account must be approved by the president in writing. The president must notify the council or an authorized council committee in writing for a such transaction within seven days after it is made. Article 14. No financial relationship should be established and no transaction should be made between IFCSS, including any of its working branch, and any political organization without a prior approval of the council. Article 15. Each Article in this Regulations stands by itself and must be followed to the letter. The council must purse any case of voilation of this Regulations to its last resourt. ================== Resolution on IFCSS Financial Regulations [A Substitute] (C3042) Committee on Financial Affairs Whereas IFCSS lacks regulations on its financial operation, it is resolved that The following Regulations for IFCSS's Financial Operation is adopted. Regulations for IFCSS's Financial Operation Article 1. The president must nominate to the council a treasurer and an assistant treasurer within seven days after he is elected as the president. Article 2. The nominees for treasurer and assistant treasurer will be acting treasurer and acting assistant treasurer. The acting treasurer and assistant treasurer will assume all the powers and the responsibilities of treasurer and assistant treasurer before the nomination is either approved or rejected by the council. Article 3. If the nomination is rejected by the council, the president must make another nomination to the council within seven days after the rejection. Same person must not be nominated twice. Article 4. No monetary transaction should be made unless there is a treasurer approved by the council or an acting treasurer nominated by the president. Article 5. The president must submit to the council a budget proposal for his entire term within fourteen days after he is elected. Article 6. The president may follow the budget proposal before it is approved or rejected by the council. Article 7. No monetary transaction should be made unless there is a budget approved by the council or a budget proposal pending in the council. Article 8. The treasurer must submit to the council or an authorized council committee in writing within three days after the last day of each quarter a financial report. The report must include, but not limited to, the following items: 1. Quarterly revenues, itemized and totaled; 2. Quarterly expenses, itemized and totaled; 3. Management of Donation, Awards, and grants; 4. Bank statements of all bank accounts; 5. List of all outstanding debts up to the last day of the quarter. Article 9. The treasurer is required to sign all checks of all bank accounts along with another officer designated by the president. In case of absence of the treasurer, the assistant treasurer should sign all checks of all bank accounts along with another officer designated by the president. Article 10. The treasurer must follow a designated accounting system and all other standard accounting practice and to keep all original financial records in good care. Article 11. The treasurer must open all accounting books and other financial records to the council or any authorized agent of the council all financial records upon a written request from the council or authorized council committees. Article 12. Any spending not included in the budget must be approved by the president in writing. Such spending must not exceed a total sum of three thousand dollars ($3000) for each term. The president must provide a copy of his written approval to the council or an authorized council committee within fourteen days after a such spending is incurred. If the deficit is more than three thousand dollars, the spending has to be approved by the Council. Article 13. Any transaction between any IFCSS, Inc. bank account and any IFCSS Foundation, Inc. bank account must be approved by the president in writing. The president must notify the council or an authorized council committee in writing for a such transaction within seven days after it is made. Article 14. No financial relationship should be established and no transaction should be made between IFCSS, including any of its working branch, and any political organization without a prior approval of the council. Article 15. Travel Advance and Reimbursement: 1) A written request of cash advance has to be approved by the Treasurer or the President. The request should include: description of the activities, date(s), destination(s), projected itemized expenditure, source(s) of funding, and any other relevant information. The approved amount of cash advance should be no more than 80% of total projected expense; 2) Any request of reimbursement has to be submitted to the Treasurer in written form. The request should include: description of the activities, date(s), destination(s), itemized spending with original receipts attached, any other relevant information, and the signature of applicant, the request should be approved by the Treasurer. 3) Reimbursement for airline ticket may not exceed the price of economy class ticket of the shortest distance between the destinations; Reimbursement for private car travel may not exceed the rate at $0.2/mile; In general, the lodging reimbursement is not recommended unless it is approved by the President or the Treasurer, the rate for lodging reimbursement should not exceed the rate at $60.0 per day. Article 16. Violation of these regulations may result in removal from the office if it is recommended by the Council. Article 17. Amendment to these regulations may be adopted at any Council meeting, provided that the amendment has been submitted in writing by the Committee of Financial Affairs. ============== Resolution on Appointment of Treasurer (C3043) Committee on Financial Affairs Whereas the headquarter has nominated Mr. Geng Xiao as the Treasurer, it is resolved that Mr. Geng Xiao is hereby appointed as the Treaasurer of IFCSS. It is further resolved that The Treasurer shall: (a) have charge and custody of and be responsible for all funds of IFCSS; (b) receive and give receipts for moneys due and payble to the corporation from any source whatsoever, and deposit all such moneys in the name of IFCSS in such banks as shall be selected and approved by the council; and (c) in general perform all of the duties incident to the office of treasurer and such other duties as from time to time may be assigned to him by the council. Whereas IFCSS must not operate without a treasurer at any moment, it is resolved that The Chair of the council should notify Mr. Geng Xiao of his appointment as the Treasurer within 24 hours after this council meeting, and require Mr. Geng Xiao's confirmation of his accepting the appointment within 48 hours after the notification. It is further resolved that If such confirmation is not received from Mr. Geng Xiao within 48 hours after the council's notification, this appointment will be avoid automatically and the Chair of the Committee on Financial Affairs will be the acting Treasurer of IFCSS thereafter. ================== Resolution on IFCSS Employees' Withholding (C3044) Committee on Financial Affairs Whereas IFCSS may be liable to withholdings of its employees' income and social security taxes, and there is no such practice in headquarter, and the council has not been satisfied with an explanation of not taking withholdings, it is resolved that (1) the Treasurer seeks professional consultation from a certified public account or a tax attorney on this issue; (2) the Treasurer makes a decision on whether IFCSS is liable to withholdings based on the investigation specified in (1), and provide the council with a written certification of his decision; (3)if the Treasurer finds that IFCSS is liable for withholdings such practice must be carried out and all previous mistakes must corrected immediately; and(4) all headquarter payroll should be frozen immediately after this resolution is passed until the above steps (1), (2), and (3) are accomplished and approved in writing by the council. It is further resolved that The council authorizes the Committee on Financial Affairs to receive and approve the said certification from the Treasurer. =============== Resolution on IFCSS's Tax Filing (C3045) Committee on Financial Affairs Whereas IFCSS has failed filing returns since 1989, it is resolved that (1)The Treasurer must immediately file all returns due and required by law and pay all penalties due for late filing; (2)the Treasurer must report in writing to the council weekly on the progress of filing returns until all returns due are filed and (3)the headquarter is authorized to take full legal action against any IFCSS officer or previous IFCSS officer who is responsible to but not cooperate with filing returns. ================= Resolution on Fourth Congress Budget (C3046) Committee on Financial Affairs Whereas IFCSS Fourth Congress will be held soon, and the council is rely on the promise made by the President to the council of fulfilling this term's budget which includes $50,000 for the Fourth Congress, and the current IFCSS financial situation and headquarter's performance in fund raising are not optimistic, it is resolved that (1)All IFCSS spending, except rent for headquarter office and headquarter staff payroll, be frozen immediately until $50,000 Fourth Congress fund in the budget is fulfilled and approved in writing by the council, (2)the council hereby direct the Treasurer specifically that it is the treasurer's legal responsibility to take necessary steps immediately after this resolution is passed to prevent any IFCSS money be used for the purpose other than rent and payroll; and (3)the headquarter payroll is still subject to regulations by other council resolutions. It is further resolved that The council authorizes the Committee on Financial Affairs to receive and approve headquarter's report of fulfillment of the $50,000 budget term to the council. ================ Resolution on Spending of Fourth Congress (C3047) Committee on Financial Affairs Whereas the Fourth Congress budget has not been realized yet, and the council has charged its chair to call a task force on the Fourth Congress, and the Congress must be conducted with maximum efficiency to reduce the spending of the Congress, it is resolved that (1)The Chair must present to the council an itemized Congress budget within twenty (20) days after this resolution is passed; (2)The Chair must provide to the council in writing whenever he assigns a person to the task force the task the said person will physically carry out and expense that will be incured for the said task; and (3)No person should be assigned to the task force without a definable physical task. ============= Resolution on Separation of Two IFCSS Components' Financial Operation (C3048) Committee on Financial Affairs Whereas the IFCSS, Inc. and IFCSS Foundation, Inc. have accquired different exempt status, it is resolved that Any transaction between any IFCSS, Inc. bank account and any IFCSS Foundation, Inc. bank account must be approved by the president in writing. The president must notify the council or an authorized council committee in writing for a such transaction within seven days after it is made. (This Resolution will automatically withdrawn when the Article 13 in IFCSS's Financial Regulations is passed by the council.) =============== Resolution on IFCSS and May Fourth Foundation (C3049) Committee on Financial Affairs Whereas the financial relationship between IFCSS and May Fourth Foundation has caused concerns, and any transaction between IFCSS and the May Fourth Foundation may cause IFCSS to lose its exempt status, and some of IFCSS's moneys has gone through the May Fourth Foundation without being checked, and the President has agreed to provide a journal of the account he asked the May Fourth Foundation to keep for IFCSS, it is resolved that (1)The President immediately consult with qualified attorneys on the issue of the financial relationship between IFCSS and May Fourth Foundation; (2)the President must make a decision on whether IFCSS should be financially related with the May Fourth Foundation based on the investigation specified in (1), and provide the council with a written certification of his decision; (3)the said journal should be provided to the council immediately; and (4)financial relationship between IFCSS including all its working committees, especially the Student's Affairs Committee, and the May Fourth Foundation must be suspend until the council has received and approved in writing the said certificate from the President. It is further resolved that The council authorizes the Committee on Financial Affairs to receive and approve the said certificate submited by the President. ================== Resolution on IFCSS's Land and 3C (C3050) Committee on Financial Affairs Whereas 3C, Inc.'s operation has caused widespread dissatisfaction, and the deed of the land donated to IFCSS is lost, and the original donor has shown a change of mind in donating the land to IFCSS and thus unwilling to replace the lost deed, and 3C's executive has pointed at IFCSS for 3C's failure, it is resolved that (1)The council authorizes the Committee on Financial Affairs to appoint immediately a representative who will vote all IFCSS's shares in 3C, Inc.; (2)the council directs the said representative to seek immediately a legal judgement on the ownership of the land donated to IFCSS; (3)the council directs the said representative to take all necessary legal actions against any 3C, Inc. executive who is liable to 3C's failure; and (4) if the said legal judgement is against IFCSS for its ownership of the said land, the council directs the said representative to take all necessary legal actions to dissolve 3C, Inc.. It is further resolved that The council hereby authorizes the Committee on Financial Affairs to incur an expense up to $1,000 in implementing this resolution, and this resolution overwrites other council resolutions in case there is a conflict in IFCSS's spending. ================ Resolution On The Adoption of The April 3rd as "San-Xia Day" (C3051*) CHEN Ziqiang/ Wherease due to the remarkable, profound, and historical PRCC voting result (2569:863) on the 'Three Gorge Project" which led a striking victory to the democracy and humanity. Resolved IFCSS adoptes and widely lobbys for the establishment of the April 3rd each year as the "San-Xia Day". ------------ * Note: if this Resolution is seconded, it will be numbered as C3051. ================= Appendix 1 M E M O R A N D U M TO: Council Members of IFCSS FROM: Xiao Geng DATE: March 30, 1992 RE: IFCSS Financial Regulations ***************************************************************** On February 25, I was nominated as Treasurer of IFCSS by the President, Haiching Zhao. This nomination needs to be approved by the Council in the upcoming teleconference. I am submitting to you a draft of the financial regulations for your review and look forward to suggestions during the teleconference. I am grateful for the help I received from Lu Ping and Shaojian Sun. IFCSS Financial Regulations Contents of Financial Regulations Article I. Budget Article II. Treasurer Article III. Reimbursements Article IV. Financial Reports Article V. Auditing Article I. Budget Section 1. The President is required to present the annual budget to the Committee on Financial Affairs prior to the First Council meeting. The Committee may suggest revisions. Section 2. Following Committee for Financial Affairs review of the budget, it is subject to approval by the Council. Section 3. The Headquarters is responsible for executing the budget. The Committee on Financial Affairs will review the administration of the budget after the first half of the fiscal year. Section 4. The permissibility of expenses outside the budget, if totalling less than 15% of the total budget can be determined by the President; if totalling more than 15%, approval must be obtained from the Council. Section 5. IFCSS checks require two IFCSS officer or staff members' signatures. Article II. Treasurer Section 1. The President of IFCSS is required to nominate a Treasurer prior to the first quarterly Council meeting. The nomination is subject to approval by the Council. Section 2. Responsibilities of the Treasurer. A. The Treasurer shall maintain accurate and complete books of account, keep all the returned checks, original receipts, bank statements, and reimbursement requests. B. The Treasurer shall keep complete fixed assets list. C. The Treasurer shall report on the financial condition of the Federation to the Committee on Financial Affairs quarterly and give a year-end report at the annual conference. D. The Treasurer shall see to the filing of all government reports and returns. Article III. Reimbursements Section 1. The request for reimbursement is subject to the approval of the President or Treasurer. Section 2. Reimbursement requests must be made within thirty days of the date of the expenditure, and include the original receipt(s), the amount and date spent, and an explanation of the purpose of the expense. Section 3. Travel Reimbursements A. Headquarter staffs business travel should be approved by the President or Treasurer prior to departure. B. All IFCSS officials and members are required to purchase economy class airline tickets to obtain reimbursement. C. Private car travel for IFCSS business will be reimbursed at the rate of $0.20/mile. D. Lodging reimbursements should not exceed $60.00 per day, or $40.00 per day if shared with other IFCSS officers or members. Article IV. Financial Reports Section 1. Reporting. Detailed financial reports will be prepared by the Treasurer and presented to the Board quarterly. Article V. Audit Section 1. Timing of Audits. IFCSS audits will be conducted annually and must cover the fiscal year beginning June 1 and ending May 31. The full audit report must be completed by June 15 of each year. Section 2. Administration of Audit. The annual IFCSS audit will be administered by the Supervisory Committee. Circulation of audit is the responsibility of Supervisory Committee. Section 3. Questions on Audit and Other Financial Matters. President and Treasurer will answer any questions regarding the budget, financial reports, and audit at the annual Congress. ================== Appendix 2 To: Members of IFCSS Council and Supervisory Committee From: Hong Gao Date: March 31, 1992 Re: IFCSS Corporate Records On March 23, 1992, the Headquarters held a working meeting. At the meeting I was assigned the task of clearing up IFCSS's corporate records. The following is my report. I. History The so-called IFCSS is actually two corporations, one is a charity organization, often referred as a 501(c)(3); another is a social welfare organization, referred as a 501(c)(4). A. The 501(c)(3): On August 14, 1989, the "Articles of Incorporation of The Independent Federation of Chinese Students and Scholars, Inc." were filed with Maryland State Department of Assessments and Taxation. A 501(c)(3) corporation was incorporated and it is exempt from federal income taxes. Contributions to this corporation are tax- deductible to the donor. On Nov. 3, 1989, the "Articles of Amendment of the Articles of Incorporation of The Independent Federation of Chinese Students and Scholars, Inc." were filed with Maryland State Department of Assessments and Taxation changing the corporation's name to IFCSS Foundation, Inc. (the "Foundation"). The Foundation remains as a 501(c)(3). B. The 501(c)(4): On the same day the 501(c)(3) corporation changed its name to IFCSS Foundation, Inc., the "Articles of Incorporation of The Independent Federation of Chinese Students and Scholars, Inc." were filed with Maryland State Department of Assessments and Taxation. The Independent Federation of Chinese Students and Scholars, Inc. (the "Federation") was incorporated as a 501(c)(4). It is also exempt from federal income taxes, but donations to it are not tax- deductible to the donor. C. The relations between the two: In Nov. 1989, IFCSS was already well known to the public and it was clear then that IFCSS would be involved in legislative activities. The extensive legislative activities would be in contradiction to its 501(c)(3) tax status. So the 501(c)(3) IFCSS changed its name to a charitable foundation (the "Foundation") and a new 501(c)(4) corporation was formed with the name The Independent Federation of Chinese Students and Scholars (the "Federation"). IFCSS's attorney advises: As a 501(c)(4) corporation, the Federation must operate for "social welfare" purposes. These may include legislative and political activities. The Foundation, which is a 501(c)(3) corporation, must operate for charitable and educational purposes only. It may not engage in any legislative or political activities. It is very important that all records of the two corporations be kept separate and that any money raised by the Foundation not be used by the Federation. If the Foundation's money is used to support the activities of the Federation, the Foundation may lose its 501(c)(3) status. II. The Corporate Records and Problems: Law requires any corporation to keep corporate records at its main office. IFCSS attorneys prepared corporate records for the Foundation and the Federation initially. A. The Corporate Records of IFCSS Foundation, Inc.: The records contains 6 sections: 1. Charter Documents: There are two documents listed in this section: The Article of Incorporation, and the Article of Amendment of The Article of Incorporation. 2. Bylaws: This section contains Bylaws of the IFCSS Foundation, Inc. On the records, it is not clear when and by whom these Bylaws were adopted. 3. Foreign States: This section is used to file applications by the Foundation to conduct business in states different from the state in which the Foundation was incorporated - Maryland. The Foundation conducts business in the District of Columbia and should file an Application for a Certificate of Authority to conduct business with the District of Columbia. When the application is approved, a copy of the approval will be filed in this section. 4. Directors Minutes: According to the Foundation's bylaws, the Board of Directors of the Foundation should be identical to the Board of Directors of the Federation. Thus this section should contain IFCSS Council's records related to the Foundation's operation. There are not any such records filed yet. When the Council holds meetings and discusses the Foundation's business, note or "minutes" of the meeting should be taken and filed in this section. 5. Annual Report: The Foundation must file a report with the state in which it is incorporated (Maryland) and the states in which it does business (District of Columbia) every year. In Maryland the reports are called "Maryland Personal Property Return." In the District of Columbia, they are called "Annual Report for Foreign and Domestic Corporations." 6. Miscellaneous: The IRS letter granting the Foundation 501(c)(3) tax status is attached here. So is the IRS letter assigning the Foundation an "Employer Identification Number" (EIN). This number is like a social security number for the Foundation. B. The Corporate Records of The Independent Federation of Chinese Students and Scholars, Inc.: The Corporate Records of the Federation are similar to the Corporate Records of the Foundation. 1. Charter Documents: Articles of Incorporation of The Independent Federation of Chinese Students and Scholars. 2. Bylaws: Bylaws of Independent Federation of Chinese Students and Scholars, Inc. On the records, it is not clear when and by whom the Bylaws were adopted. 3. Foreign States: Same as the Foundation. 4. Members Minutes: This is equivalent to the "Shareholders Minutes" of a corporation with shareholders. The records of IFCSS annual congresses should be added here. 5. Directors Minutes: The Council and Supervisory Committee's records should be added. 6. Annual Reports: Same as the Foundation. 7. Miscellaneous: Similar to the Foundation. III. Suggestions: 1. The council should reevaluate and reaffirm the Bylaws for the Foundation and the Federation. It is also necessary to define the relationship between IFCSS Constitution and the Federation's Bylaws. 2. Complete the Corporate Records by adding IFCSS annual congress records, Council and Supervisory Committee records and store the Corporate Records in a proper manner. 3. File the annual reports. Enc. 1. Articles of Incorporation and its amendment to the Foundation and the Federation; 2. Bylaws of the Foundation and the Federation. Notes: These documents are being typed and will be sent to the council net soon. Appendix 3 To: Members of IFCSS Council and Supervisory Committee From: Hong Gao Date: April 2, 1992 Re: The Federation's Documents (different from those of the Foundation) Followings are the corporation ducuments of The Independent Federation of Chinese Students and Scholars, Inc. Please be aware of typing errors. It is important that the Council defines the relationship between the Bylaws of IFCSS and the Chinese version of IFCSS Constitution. On the record, it is not clear when and by whom the Bylaws are adoped. ***************************************************************** ARTICLES OF INCORPORATION OF THE INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC FIRST: The undersigned, Gena Cohen Moses, whose post office address is 1050 Connecticut Avenue, N.W, Washington, D.C. 20036-5339, being at least (18) eighteen years of age, does hereby form a corporation under the General Corporation Law of the State of Maryland. Second: The name of the corporation (hereinafter the Federation) is The Independent Federation of Chinese Students and Scholars, Inc. THIRD: The Federation is to have perpetual existence. FOURTH: The Federation is organized and shall be operated exclusively for the promotion of social welfare, within the meaning of Section 501 (c)(4) of the Internal Revenue Code of 1986, or the corresponding provisions of any future United states Internal Revenue Law (the Code). In particular, and without limiting the foregoing, the Federation shall (i) disseminate information and educate the public regarding the democratic movement in China, (ii) promote freedom, democracy, the rule of law and human rights in China, (iii) engage in activities in support of legislation and regulations which protect and promote the interests of Chinese nationals residing in the United States and which promote the democratic movement in China, and (iv) promote and represent the interests of Chinese nationals residing in the United States. FIFTH: The Federation is not authorized to issue capital stock. The Federation is empowered to receive contribution, gifts, bequests, devises and endowments (which shall be administered and converted or otherwise disposed of by the Federation exclusively for the purposes set forth in Article FOURTH hereof). No part of the assets or net earnings of the Federation shall inure to the benefit of or be distributable to its directors, officers, or other private persons, except that the Federation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article FOURTH hereof. SIXTH: The Federation shall have members, as set forth in the Federation's Bylaws. SEVENTH: In the event of termination, dissolution, or winding up of the Federation in any manner or for any reason whatsoever, the directors shall, after paying or making provision for the payment of all of the proper liabilities of the Federation, dispose of all of the remaining assets of the Federation as determined by the Board of Directors of the Federation in a manner which is consistent with its tax exempt status under Section 501(c)(4) of the Internal Revenue Code and other Federal and State laws applicable to the Federation or, in default of any such determination, to the State of Maryland for exclusively public purposes. EIGHTH: The Federation shall be managed by a Board of Directors who shall be elected in the manner provided by the Bylaws of the Federation. The number of directors of the Federation shall be determined by and provided for in the manner set forth in the Bylaws of the Federation, but shall not at any time be more than twenty or less than one. Directors may succeed themselves in office for an unlimited number of terms. The names of the persons or organizations who will serve as the initial directors until their successors have been duly elected and shall qualify are: 1. Da li Yang 2. Li Xin Yang 3. Jian Li Yang 4. Peng Meng 5. Yi Qi Wang 6. Yang Jiang 7. Zheng Fu Shi 8. Da Wen Zhou 9. Yong Li 10. Weng Ming Qui 11. Hong Geng Chen 12. Jing Ping Jiang 13. Ya Qin Zhang 14. Wei Zhang 15. Zhe Xi Lou 16. Xiao Yong Cai NINTH: The post office address of the principal office of the Federation in the State of Maryland is: Arent, Fox, Kintner, Plotkin & Kahn 7475 Wisconsin Avenue 9th Floor Bethesda, Maryland 20814 Attn: Alan S Dubin, Esq. The name and post office address of the resident agent of the Federation in the State of Maryland is: Alan S. Dubin, Esq. 7475 Wisconsin Avenue 9th Floor Bethesda, Maryland 20814 TENTH: The Articles of the Federation may be amended at any regular meeting of the Board of Directors, or at any special meeting called for that purpose at which a quorum is present, provided that notice of such proposed amendment or repeal be given by mail to each member of the board at least ten days prior to said meeting, and that such proposed amendment be adopted by the vote of a majority of the members of the Board of Directors present and voting at such meeting. Any amendment adopted as herein provided shall take effect upon its passage or upon the date specified therein. IN WITNESS WHEREOF, I have signed these Articles of Incorporation on November 1, 1989. -------------------------- Gena Cohen Moses The undersigned Incorporator of the Independent Federation of Chinese Students and Scholars, Inc., who executed the foregoing Articles of Incorporation of which this Certificate is made a party hereby acknowledges the same to be her act, and further acknowledges that, to the best of her knowledge, the matters and facts set forth therein are true in all material respects under penalty of perjury. ------------------------ Gena Cohen Moses ***************************************************************** BYLAWS OF INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC. Article I Name The name of the corporation is Independent Federation of Chinese Students and Scholars, Inc. (The Federation). Article II Purpose of the Federation The Federation is organized and shall be operated exclusively for the promotion of social welfare, within the meaning of Section 501 (c)(4) of the Internal Revenue Code of 1986, or the corresponding provisions of any future United States Internal Revenue Law (the Code). In particular, and without limiting the foregoing, the Federation shall (i) disseminate information and educate the public regarding the democratic movement in China, (ii) promote freedom, democracy, the rule of law and human rights in China, (iii) engage in activities in support of legislation and regulations which protect and promote the interests of Chinese nationals residing in the United States and which promote the democratic movement in China, and (iv) promote and represent the interests of Chinese nationals residing in the United States. Article III Offices and Resident Agent Section 1. Offices. The Federation shall continuously maintain a resident agent in the State of Maryland. The principal office of the Federation and such other offices as it may establish shall be located at such place(s), either within or without the State of Maryland, as may be designated by the Board of Directors. Section 2. Changes. Any change in the resident agent of the Federation shall be accomplished in compliance with the laws of the State of Maryland. Article IV Members Section 1. Class of Members. The Federation shall have one class of members. Section 2. Electoral District. All members shall be divided into eight electoral districts according to the state in which the member is located: Northeast (Maine, New Hampshire, Vermont, Massachusetts, Connecticut, Rhode Island), East (New York, New Jersey, Delaware, Pennsylvania), Mid-Atlantic (Maryland, District of Columbia, West Virginia, Virginia, North Carolina), South (Florida, Georgia, South Carolina, Mississippi, Tennessee, Alabama, Puerto Rico), Midwest (Ohio, Michigan, Indiana, Illinois, Wisconsin, Missouri, Kansas, Iowa, Kentucky), Northwest (Utah, Minnesota, Washington, Oregon, Idaho, Wyoming, North Dakota, South Dakota, Nebraska, Montana, Alaska), Southwest (Texas, Arkansas, Colorado, Oklahoma, Louisiana, New Mew Mexico), and Pacific (California, Arizona, Nevada, Hawaii). All of the electoral districts shall have equal rights, duties and obligations, including an equal right to elect the Directors, as set forth in Article V. Section 3. Membership Requirements. Any Chinese students and scholars organization operating at an American university, or other educational or scientific institution, which meets the specific criteria established from time to time by the Board of Directors, shall be eligible for membership in the Foundation. Annual membership dues shall be determined by the Board of Directors from time to time. Section 4. Membership Rights. The members shall retain the authority to approve major projects undertaken by the Federation, to supervise the work of the Board of Directors and officers of the Federation, and to elect and advise the removal of members of the Board of Directors and officers. Without limiting the generality of the foregoing, the members shall: (a) elect the President, Vice-President and Directors of the Federation; (b) elect a Supervisory Board composed of members of the Federation, as set forth in Article VII; (c) approve major expenditures (in excess of $25,000) of the Federation; and (d) approve any other matter requiring action by the members under the Maryland Non Stock Corporation law. Section 5. Annual Meeting. The annual meeting of the members of the Federation for the election of President, Vice President, Board of Directors, and Supervisory Board and for the transaction of any other business which may be properly brought before the meeting shall be held each year at such place and time as the Board of Directors shall designate. Each member shall designate one or two delegates (the "Delegates") to participate in the meeting, however, each member shall be entitled to only one vote. Section 6. Special Meetings. Special meetings of the members may be called by or at the request of the Board of Directors, or of at least one-third of the members. Any special meeting so called shall be held at the time or place stated in the call therefor. Section 7. Notice of Meetings. Written notice or oral notice by telephone of the time, place and purpose of all meetings of the members shall be given either personally or by mail not less than ten nor more than forty days before the meeting, and if mailed, such notice shall be directed to the member at its address as shown on the books of the Federation. Any meeting may be held without notice on written or oral waiver given by all members. Section 8. Quorum; Voting. 20% of the members shall constitute a quorum at any meeting of the members (other than a meeting where any Directors are to be elected or removed from office), but less than such quorum shall have power to adjourn. At any meeting of the members where any Directors are to be elected or removed from office, 50% of the members of the electoral district or districts electing or removing Directors, shall constitute a quorum, but less than such quorum shall have the power to adjourn. Any Federation action to be taken by the members (other than the election or removal of Directors) shall be authorized by a majority of the votes cast by the members at a meeting duly held at which a quorum is present. Directors shall be elected or removed upon the majority vote of the members of the electoral district electing the Directors cast at a meeting duly held at which a quorum of members of that electoral district is present. Article V Board of Directors Section 1. Number. The property, affairs, business and concerns of the Federation shall be managed by a Board of Directors, consisting of not more than twenty (20) and not less than one (1) Directors. The initial Board of Directors shall have sixteen (16) Directors. The number of Directors on the Board of Directors may be changed, from time to time, by the vote of a majority of Directors at the time in office at an annual meeting or at a special meeting of the Board of Directors called for that purpose, provided that any such action of the Directors shall not affect the tenure of office of any Director then in office. Section 2. Election of Directors and Term. The members of each electoral district, voting as a class, shall elect an equal number of Directors, which shall be no more than two directors. The Director or Directors for each electoral district shall be elected from among the Delegates of the members of that electoral district. Each Director shall hold office until the next annual meeting of the members, and until his of her successor is duly elected and has qualified. The named Directors in the Articles of Incorporation shall serve until such Directors' successors shall be elected, and shall qualify. Directors may not serve more than one term. Section 3. Vacancy on Board. Any vacancy occurring on the Board shall be filled by the members of the electoral district which elected the Director, at a special meeting of the members called for that purpose. Section 4. Removal or Resignation of Directors. Any one or more of the Directors may be removed either with or without cause, at any time, by a vote of a majority of the members of the electoral district which elected the Director, provided that a majority of the members of that electoral district is present at the meeting at which such action is taken. Any member of the Board of Directors may resign by tendering a resignation in writing to the Secretary. The resignation shall be effective upon receipt. Section 5. Quorum. A majority of the entire Board shall be necessary to constitute a quorum for the transaction of business. Except as otherwise provided in these bylaws or at law, the vote of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board. Section 6. Qualification of Directors. Directors shall be individuals who are members of the Federation's members and who are enrolled at an American university. Upon graduation, Directors may continue in office until the expiration of their terms. Section 7. Action by Consent. Any action required or permitted to be taken by the Board may be taken without meeting if all members of the Board consent in writing to the adoption of a resolution authorizing the action. The resolution and the written consents thereto by the members of the Board shall be filed with the minutes of the proceedings of the Board. Section 8. Place and Time of Meeting of the Board. Meetings of the Board may be held at any place within or without the State of Maryland. The time and place for holding meetings of the Board shall be fixed by the Board. The annual meeting of the Board shall be held each year on the first Monday in June, or at such other time as the Board shall determine from time to time. In addition, the Federation shall hold regular meetings of the Board on the first Monday of January, April, July and September each Year, or at such other time as the Board shall determine from time to time. Special meetings of the Board may be called by or at (i) the request of the President, (ii) one-third of the Directors, or (iii) the Supervisory Board. (as provided in Article VII.) The Board of Directors shall submit a written report, setting forth all matters discussed and decided by the Board at the meeting to all members within one week after each meeting. Section 9. Notice of Meetings. Notice of all meetings shall be served personally upon or mailed to the Federation, as set forth in the books of the Federation, not less than ten (10) days prior to the meeting. Notice of a meeting need not be given to any Director who submits a signed waiver of notice or who attends the meeting without protesting, prior to the meeting or at its commencement, the lack of notice to him or her. Article VI Committees Section 1. By resolution duly adopted by a majority of the entire Board of Directors, the Board of Directors may designate one or more members, officers and/or Directors to form a working Committee, and such other committees as the Board may determine to be appropriate from time to time. The Working Committee, and any future committee of the Fedreation, shall have such authority as the Board of Directors may grant to it from time to time. The actions of the Working committee and any other committee shall be subject, at all times, to the approval of the Board. The Working Committee, and any future committee, shall keep regular minutes of their proceedings. The Chairman of the Working Committee shall make a written report to all members twice a year, and shall submit a working report to the Board of Directors and the President every quarter of the year or at such other times as the Board shall direct. Section 2. The Working Committee shall be the executive committee of the Board of Directors and shall have all of the authority of the Board in the management of the Federation between meetings of the Board. The Working Committee shall not have more than six members, all of whom shall be Directors of the Federation. Each Director member of the Working Committee shall continue as a member until the expiration of his or her term as a Director, or until his or her earlier resignation from the Working Committee, in either case unless sooner removed as a member of the Working Committee or as a Director by any means authorized in these Bylaws. Section 3. The Working Committee, or such other committees as the Board shall create from time to time, shall nominate a chairman, and submit the nomination for approval to the Board of Directors. If a vacancy occurs in the position of the Chairman of Working Committee or such other committees, the committee shall submit nominations within seven days of the vacancy, which must be approved by two-thirds of the Board of Directors. The Working Committee and each other committee shall draw up, and submit to the President and the Board of directors, the regulations of the Working Committee and of the other committees within the period provided by the Board of Directors. Article VII Supervisory Board Section 1. At the annual meeting of the members, the members shall elect five individuals to serve as a Supervisory Board from eight candidates, one of whom shall first be elected by each electoral district at the annual meeting. The number of members of the Supervisory Board may be changed by the members at any annual or special meeting of the members held from time to time. The Supervisory Board shall elect one member as Chairman of the Supervisory Board. Section 2. Between annual membership meetings, the Supervisory Board shall supervise the work of the officers and the Board of Directors. Section 3. The Supervisory Board, as representative of the members, shall consider, and shall advise the members, whether the work of the officers (other than the President and Vice-President) violates the Articles and/or Bylaws of the Federation. Upon motion of three members of the Supervisory Board, the Supervisory Board may call a special meeting of the Board of Directors for the purpose of removing the officer or officers. The officer or officers shall be removed by a majority vote of the Board of Directors cast at a meeting called for that purpose at which a quorum is present. Section 4. The Supervisory Board, as representative of the members, shall consider, and shall advise the members, whether the work of the Board of Directors, or the President or Vice-President violates the Articles or Bylaws of the Fedreation. Upon motion by three or more members of the Supervisory Board, the Supervisory Board may call a special meeting of the members for the purpose of removing the Director or Directors, or the President or Vice President. The Director or Directors shall be removed by a majority vote of the members of the electoral district which elected the Director or Directors cast at a meeting called for that purpose at which a quorum of the members from that (or those) electoral districts are present. The President or Vice-President shall be removed by a majority vote of the members cast at a meeting called for that purpose at which a quorum is present. Section 5. The same person shall not simultaneously hold two positions as a member of the Supervisory Bard, the President, Vice- President and a member of the Board of Directors. Article VIII Officers Section 1. Officers and Their Election. The officers of the Federation shall be a President, a Vice President, a Secretary/Treasurer and such other officers as may from time to time be deemed advisable by the Board of Directors. The President and Vice-President shall be elected at the annual meeting of all members. Candidates for President and Vice-President shall be nominated as teams, upon the petition of at least fifteen members present at the annual membership meeting. The President and the Vice-President shall be elected upon the majority vote of members present at the annual meeting, so long as a quorum is present. If none of the teams obtains the majority vote, the members will, by a majority vote, elect the President and Vice-President from the two teams who received the most votes. The Secretary/Treasurer shall be elected by the Board of Directors at the annual meeting of the Board. The President and Vice-President shall not be members of the Board of Directors or the Supervisory Board, as provided in Article VII, Section 5. The same person may not hold two or more offices. Section 2. Term of Office and Vacancies. The officers of the Fedreation shall hold office for a term of one year and until their successors are chosen and have qualified. Officers may succeed themselves in office for only one term. Any officer of the Federation may be removed at any time, with cause, by a majority of the Directors in office. In addition, the President, and Vice- President may be removed by a vote of the members, as provided in Article VII. Any vacancy occurring in any office of the Fedreation shall be filled by the Board of Directors. Section 3. President. The President shall be the chief operating officer of the Federation. The power and duties of the President shall include (a) representing the Federation externally; (b) carrying out the resolutions passed by the annual or special membership meeting and the Board of Directors; (c) undertaking the daily work of the Federation; (d) submitting yearly budget and reporting settlement of accounts to the annual membership meetings; (e) convening and presiding over the joint conference of the Chairman of Working Committee and such other Committees; (f) organizing and coordinating the temporary activities which are beyond the authority of the Working Committee and such other Committees; (g) signing into effect various kinds of formal documents of the Federation; (h) being entitled to veto the resolutions passed by two-thirds of the Board of Directors; (i) supervising and controlling all of the affairs of the Federation in accordance with any policies and directives approved by the Board of Directors, and performing all other duties customary to that office. Section 4. Vice-President. The Vice-President shall assist the President and perform such other duties and have such other powers as are prescribed in the Bylaws and as from time to time may be prescribed by the Board of Directors. In the absence or disability of the President, the Vice-President shall perform the duties and exercise the power of the President. If the period of acting capacity by the Vice-President exceeds six months, the Vice- President shall be considered as a term of the President. Section 5. Secretary/Treasurer. The Secretary/Treasurer shall keep or cause to be kept the minutes of the Federation and the record of membership, and shall be responsible for the safekeeping of these records. He or she shall also maintain accurate and complete books of account and render financial reports to the Board of Director upon request. The Secretary/Treasurer shall report on the financial condition of the Federation to the members at the annual meeting and shall see to the filing of all governmental reports and returns. Article IX Amendment, Supplement and Repeal of the Bylaws of the Federation The Bylaws of the Federation may be amended, supplemented or repealed at any regular meeting of the Board of Directors, or at any special meeting called for that purpose at which a quorum is present, provided that notice of such proposed amendment, supplement or repeal be given by mail to each member of the Board at least ten days prior to said meeting, and that such proposed amendment, supplement or repeal be adopted by the vote of a majority of the members of the Board of Directors present and voting at such meeting. Any amendment, supplement or repeal adopted as herein provided shall take effect upon its passage or upon the date specified therein. Article X Miscellaneous Provisions Section 1. Seal. The seal of the Federation shall be circular in form and shall have inscribed thereon the words: "Independent Federation of Chinese Students and Scholars, Inc.," "Corporate Seal," and "State of Maryland". Section 2. Checks. All checks, drafts, or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Federation shall be signed by such officer or officers, agent or agents of the Federation and in such manner as the Board of Directors shall from time to time determine by resolution. Section 3. Contracts. The officers (or any one or more of them) of the Fedreation may be authorized by the Board of Directors to enter into and execute on behalf of the Federation contracts, leases, and all other forms of agreements or documents, whether under seal or otherwise, permitted by law, and the Articles of Incorporation and these Bylaws, except where such documents are required by law to be otherwise signed and executed, or where the signing and execution thereof shall be exclusively delegated to some other officer or agent of the Federation. Section 4. Fiscal Year. The end of the fiscal year of the Federation shall be June, or such other times determined by resolution of the Board of Directors from time to time. Article XI Indemnification and Exculpation Reference is hereby made to the laws of the state of Maryland. The Federation shall indemnify each person who may be indemnified (the Indemnities) pursuant to the laws of the State of Maryland to the full extent permitted thereby. The indemnities shall not be liable to the Federation except for their own individual willful misconduct or actions taken in bad faith. The Board of Directors may purchase insurance for acts performed by the Indemnities or others in service to the Fedreation. Such insurance may protect the Federation, the Indemnities or such other persons against any and all costs of investigation, settlement, litigation and judgement involving the Federation, its Directors, officers, employees and other agents, and the Indemnities. The Board of Directors shall, in its sole discretion, set the limits of such coverage, the events covered, and the amounts of coverage. =================== Appendix 4 To: Members of IFCSS Council and Supervisory Committee From: Hong Gao Date: April 1, 1992 Re: Corporation Documents of the Foundation Followings are the corporation ducuments of the Foundation. Please be aware of typing errors. As stated in my previous report, it is not clear on the record when and by whom the Bylaws are adopted. ***************************************************************** ARTICLES OF INCORPORATION OF THE INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC. FIRST: The undersigned, Lianchao Han, whose post office address is 187 Mansfield Street, New Haven, CT 06511, being at least 18 years of age, does hereby form a corporation under and by virtue of the General Corporation Law of the State of Maryland. SECOND: The name of the corporation is The Independent Federation of Chinese Students and Scholars, Inc. (the Federation). THIRD: The Federation is to have perpetual existence. FOURTH; The Federation is organized and shall be operated exclusively for religious, charitable, scientific, literary and educational purposes (exempt purposes) within the meaning of Section 170 (c) (2) and Section 501 (c) (3) of the Internal Revenue Code of 1986 or the corresponding provisions of any future United States internal revenue law (the Code). In particular, and without limiting the foregoing, the Federation shall (i) disseminate information and educate the public regarding the democratic movement in China, (ii) promote freedom, democracy, the rule of law and human rights in China, and (iii) represent the interests of Chinese nationals, especially students and scholars, residing in the United States. FIFTH: The Federation is not authorized to issue capital stock. The Federation is empowered to receive contributions, gifts, bequests, devises and endowments (which shall be administered and converted or otherwise disposed of by the Federation exclusively for the purposes set forth in Article FOURTH hereof). No part of the assets or net earnings of the Federation shall inure to the benefit of or be distributable to its directors, officers, or other private persons, except that the Federation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article FOURTH hereof. SIXTH: The Federation shall have members, as set forth in the Federation's Bylaws. SEVENTH: No substantial part of the activities of the Federation shall involve the carrying on of propaganda or otherwise attempting to influence legislation and the Federation shall not participate in, intervene in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these Articles, the Federation shall not carry on any other activities not permitted to be carried on (i) by a corporation exempt from federal income tax under Section 501(c)(3) of the Code or (ii) by a corporation, contributions to which are deductible under section 170(c)(2) of the Code. EIGHTH: During any period when the Federation is a "private foundation" as defined in Section 509 (a) of the Code, the Federation shall not do any of the following: (1) Engage in any act of "self-dealing," as defined in Section 4941(d) of the Code, which would result in any tax liability under Section 4941(a) of the Code; (2) Fail to distribute for the purposes specified in Article FOURTH hereof amounts sufficient to avoid tax liability under Section 4942 (a) of the Code; (3) Retain any "excess business holdings," as defined in Section 4943(c) of the Code, which would result in any tax liability under Section 4843(a) of the Code; (4) Fail to exercise ordinary business care and prudence in making investments or make any investment which, under Section 4844 of the Code, would jeopardize the carrying out of any of its exempt purposes and result in any tax liability under Section 4944(a) of the Code; or (5) Make any "taxable expenditures," as defined in Section 4945(d) of the Code, which would result in any tax liability under Section 4845(a) of the Code. NINTH: In the event of termination, dissolution, or winding up of the Federation in any manner or for any reason whatsoever, the directors shall, after paying or making provision for the payment of all of the proper liabilities of the Federation, dispose of all of the remaining assets of the Federation exclusively to an entity or organization which is then exempt as an organization described in Sections 170(c)(2) and 501(c)(3) of the Code or to more than one such exempt entity or organization, as shall be determined by the Board of Directors of the Federation or, in default of any such determination, by the State of Maryland for exclusively public purposes. TENTH: The Federation shall be managed by a Board of Directors who shall be elected in the manner provided by the Bylaws of the Federation. The number of directors of the Federation shall be determined by and provided for in the manner set forth in the Bylaws of the Federation, but shall not at any time be more than 20 or less than one. Directors may succeed themselves in office for an unlimited number of terms. The names of the persons or organizations who will serve as the initial directors until their successors have been duly elected and shall qualify are: 1) Da Li Yang 2) Li Xin Yang 3) Jian Li Yang 4) Peng Meng 5) Yi Qi Wang 6) Yang Jiang 7) Zhang Fu Shi 8) Da Wen Zhou 9) Yong Li 10) Weng Ming Qui 11) Hong Geng Chen 12) Jing Ping Jiang 13) Ya Qin Zhang 14) Wei Zhang 15) Zhe Xi Lou 16) Xiao Yong Cai ELEVENTH: The post office address of the principal office of the Federation in the State of Maryland is: Arent, Fox, Kintner, Plotkin & Kahn 7475 Wisconsin Avenue 9th Floor Bethesda, MD 20814 Attn: Alan S. Dubin, Esq. The name and post office address of the resident agent of the Federation in the State of Maryland is: Alan S. Dubin, Esq. Arent, Fox, Kintner, Plotkin & Kahn 7475 Wisconsin Avenue Suite 900 Bethesda, Maryland 20814-3413 The resident agent is a citizen of, and actually resides in, the State of Maryland. TWELFTH: The Articles of incorporation of the Federation may be amended and the Bylaws of the Federation may be amended or repealed at any regular meeting of the Board, or at any special meeting called for that purpose at which a quorum is present, provided that notice of such proposed amendment or repeal be given by mail to each member of the Board at least ten days prior to said meeting, and that such proposed amendment or repeal be adopted by the vote of a majority of the members of the Board present and voting at such meeting. Any amendment or repeal adopted as herein provided shall take effect upon its passage or upon the date specified therein. In witness whereof, I have signed these Articles of Incorporation on August 10.1989. -------------------------- Lianchao Han The undersigned Incorporator of The Independent Federation of Chinese Students and Scholars, Inc. who executed the foregoing Articles of Incorporation of which this 'Certificate is made a party hereby acknowledges the same to be his act, and further acknowledges that to the best of his knowledge, the matters and facts set forth therein are his knowledge, the matters and facts set forth therein are true in all material respects under penalty of perjury. -------------------------- Lianchao Han ****************************************************************** ARTICLES OF AMENDMENT OF THE ARTICLES OF INCORPORATION OF THE INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC. FIRST: The name of the corporation (hereinafter sometimes referred to as the "Corporation") is: The Independent Federation of Chinese Students and Scholars, Inc. SECOND: The Articles of Incorporation are hereby amended to change the name by deleting the present Article FIRST and inserting a new Article FIRST as follows: FIRST: The name of the Corporation (hereinafter sometimes referred to as the "Corporation") is: IFCSS FOUNDATION, Inc. THIRD: The Articles of Incorporation are further amended to change the present Article SIXTH and inserting a new Article SIXTH as follows: SIXTH: The Foundation shall have no members. FOURTH: The Amendment was approved by a majority of the entire Board of Directors. FIFTH: There are no members entitled to vote. In witness whereof, The Independent Federation of Chinese Students and Scholars, Inc. has caused these Articles of Amendment to be signed in its name and on its behalf by its President, Lianchao Han, and its Vice President acknowledges, under penalties of perjury, that the matters and facts set forth above are true in all material respects to the best of his knowledge, information and belief. Dated: 10/27, 1989 The Independent Federation of Chinese Students and Scholars, Inc. ATTEST: ________________________ ______________________ Ya Dong Liu, Secretary Lianchao Han, Vice President ******************************************************************* BYLAWS OF THE IFCSS FOUNDATION, INC. Article I Name The name of the corporation is The IFCSS Foundation, Inc. (the Foundation). Article II Purpose of the Foundation The Foundation is organized and shall be operated exclusively for religious, charitable, scientific, literary and educational purposes (exempt purposes) within the meaning of Section 170(c)(2) and Section 501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provisions of any future United States Internal Revenue Law (the Code). In particular, and without limiting the foregoing, the Foundation shall (i) disseminate information and educate the public regarding the democratic movement in China, (ii) promote freedom, democracy, the rule of law and human fights in China, and (iii) to provide assistance to Chinese nationals, especially students and scholars, residing in the United States. Article III Offices and Resident Agent Section 1. Offices. The Foundation shall continuously maintain a resident agent in the State of Maryland. The principal office of the Foundation and such other offices as it may establish shall be located at such place(s), either within or without the State of Maryland, as may be designated by the Board of Directors. Section 2. Changes. Any change in the resident agent of the Foundation shall be accomplished in compliance with the laws of the State of Maryland. Article IV Members The Foundation shall not have members. Article V Board of Directors Section 1. Number. The property, affairs, business and concerns of the Foundation shall be managed by a Board of Directors. The Board of Directors of the Foundation shall be identical, at all times, to the Board of Directors of The Independent Federation of Chinese Students and Scholars, Inc. (the Federation). Section 2. Action by Consent. Any action required or permitted to be taken by the Board may be taken without meeting if all members of the Board consent in writing to the adoption of a resolution authorizing the action. The resolution and the written consents thereto by the members of the Board shall be filed with the minutes of the proceedings of the Board. Section 3. Place and Time of Meeting of the Board. Meetings of the Board may be held at any place within or without the State of Maryland. The time and place for holding meetings of the Board shall be fixed by the Board. The annual meeting of the Board shall be held each year on the first Monday in June, or at such other time as the Board shall determine from time to time. In addition, the Foundation shall hold regular meetings of the Board on the first Monday of January, April, July and September each year, or at such other time as the Board shall determine from time to time. Special meetings of the Board may be called by or at (i) the request of the president, or (ii) one-third of the Directors. Section 4. Notice of Meetings. Notice of all meetings shall be served personally upon or mailed to the address of each Director, as set forth in the books of the Foundation, not less than ten (10) days prior to the meeting. Notice of a meeting need not be given to any Director who submits a signed waiver of notice or who attends the meeting without protesting, prior to the meeting or at its commencement, the lack of notice to him or her. Article VI Committees Section 1. By resolution duly adopted by a majority of the entire Board of Directors, the Board of Directors may designate one or more officers and or Directors to form a Working Committee, and such other committees as the Board may determine to be appropriate from time to time. The Working Committee, and any future committee of the Foundation, shall have such authority as the Board of Directors may grant to it from time to time. The actions of the Working Committee and any other committee shall be subject, at all times, to the approval of the Board. The Working Committee, and any future committee, shall keep regular minutes of their proceedings. The Chairman of the Working Committee shall submit a working report to the Board of Directors and the President every quarter of the year or at such other times as the Board shall direct. Section 2. The Working Committee shall be the executive committee of the Board of Directors and shall have all of the authority of the Board in the management of the Foundation between meetings of the Board. The Working Committee shall not have more than six members, all of whom shall be Directors of the Foundation. Each Director member of the Working Committee shall continue as a member until the expiration of his or her term as a Director, or until his or her earlier resignation from the Working Committee, in either case unless sooner removed as a member of the Working Committee or as a Director by means authorized in these Bylaws. Section 3. The Working Committee, or such other committees as the Board shall create from time to time, shall nominate a chairman, and submit the nomination for approval to the Board of Directors. If a vacancy occurs in the position of the Chairman of Working Committee or such other committees, the committee shall submit nominations within seven days of the vacancy, which must be approved by two-thirds of the Board of Directors. The Working Committee and each other committee shall draw up, and submit to the president and the Board of Directors, the regulations of the Working Committee and of the other committees within the period provided by the Board of Directors. Article VII Officers Section 1. Officers and Their Election. The officers of the Foundation shall be a President, a Vice President, a Secretary/Treasurer and such other officers as may from time to time be deemed advisable by the Board of Directors. The officers of the Foundation shall be identical, at all times, to the officers of the Federation. Section 2. President. The President shall be the chief operating officer of the Foundation. The power and duties of the President shall include (a) representing the Foundation externally; (b) carrying out the resolutions passed by the annual or special membership meetings and the Board of Directors; (c) undertaking the daily work of the Foundation; (d) submitting yearly budget and reporting settlement of accounts to the annual membership meetings; (e) convening and presiding over the joint conference of the Chairman of Working Committee and such other Committees; (f) organizing and coordinating the temporary activities which are beyond the authority of the Working Committee and such other Committees; (g) signing into effect various kinds of formal documents of the Foundation; (h) being entitled to veto the resolutions passed by two-thirds of the Board of Directors; (i) supervising and controlling all of the affairs of the Foundation in accordance with any policies and directives approved by the Board of Directors, and performing all other duties customary to that office. Section 3. Vice-president. The Vice-President shall assist the President and perform such other duties and have such other powers as are prescribed in the Bylaws and as from time to time may be prescribed by the Board of Directors. In the absence or disability of the president, the Vice-President shall perform the duties and exercise the power of the President. If the period of acting capacity by the Vice president exceeds six months, the Vice- President shall be considered as a term of the President. Section 4. Secretary/Treasurer. The Secretary/Treasurer shall keep or cause to be kept the minutes of the Foundation and shall be responsible for the safekeeping of these records. He or she shall also maintain accurate and complete books of account and render financial reports to the Board of Directors upon request. The Secretary/Treasurer shall report on the financial condition of the Foundation to the Board of Directors at the annual meeting and shall see to the filing of all governmental reports and returns. Article VIII Adoption, Supplement and Amendment of the Charter of the Foundation Any supplement or amendment to the Bylaws of the Foundation shall be effective when approved by the vote of a majority of the members of the Board of Directors present at any regular or special meeting called for that purpose so long as a quorum is present. Article IX Miscellaneous Provisions Section 1. Checks. All checks, drafts, or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Foundation shall be signed by such officer or officers, agent or agents of the Foundation and in such manner as the Board of Directors shall from time to time determine by resolution. Section 2. Contracts. The officers (or any one or more of them) of the Foundation may be authorized by the Board of Directors to enter into and execute on behalf of the Foundation contracts, leases, and all other forms of agreements or documents, whether under seal or otherwise, permitted by law, and the Articles of Incorporation and these Bylaws, except where such documents are required by law to be otherwise signed and executed, or where the signing and execution thereof shall be exclusively delegated to some other officer or agent of the Foundation. Section 3. Fiscal Year. The end of the fiscal year of the Foundation shall be June, or such other times determined by resolution of the Board of Directors from time to time. Article X Indemnification and Exculpation Reference is hereby made to the laws of the State of Maryland. The Foundation shall indemnify each person who may be indemnified (the Indemnitee) pursuant to the laws of the State of Maryland to the full extent permitted thereby. The Indemnitee shall not be liable to the Foundation except for their own individual willful misconduct or actions taken in bad faith. The Board of Directors may purchase insurance for acts performed by the Indemnitee or others in service to the Foundation. Such insurance may protect the Foundation, the Indemnitee or such other persons against any and all costs of investigation, settlement, litigation and judgment involving the Foundation, its Directors, officers, employees and other agents, and the Indemnitee. The Board of Directors shall, in its sole discretion, set the limits of such coverage, including who shall benefit from such coverage, the events covered, and the amounts of coverage. ====================== Appendix 5 To: Members of IFCSS Council From: Xiao Geng, IFCSS Re: Requested Financial Report Date: April 2, 1992 I. IFCSS Foundation Checking Account # 99780116 Revenue: Transfer from IFCSS, Inc. Checking $5,000.00 Medical Insurance 4,850.70 Donation 7,842.13 Pay for Flood Relief 3,382.00 Pay for June 4th 500.00 TOTAL $21,574.83 Expenditures: Pay Roll $21,539.87 Rent 1,744.72 Phone 2,116.37 Office Supplies 183.25 Printing and Mail 828.73 Travel 7,038.91 3rd Annual Congress: U. of Maryland...$11,672.50 Haiching Zhao.... 282.05 11,954.55-------11,954.55 Miscellaneous (includes most 01/31/91 NY Rally expenses) 8,067.23 Working Committee 2,549.32 Council 319.00 TOTAL $56,341.95 BALANCE $4,630.33 II.IFCSS Foundation Savings Account # 51664068 Expenditures $ 00.00 Interest 13.57 BALANCE $2,584.12 III. IFCSS, Inc. Checking Account # 99780124 Revenue Donations $3,788.34 Interest 15.53 $3,803.87 Expenditures Service Charge $ 10.77 Phone for Lobby 1,080.17 $1,090.94 BALANCE $3,792.24 IV. IFCSS, Inc. Savings Account # 51664084 No Expenditures BALANCE $2,588.93 V. June 4th Foundation Savings Account # 80397219 Revenue $10,355.34 Expenditures 500.00 BALANCE $30,581.68 VI. Flood Relief Savings Account # Donations $ 323.00 Expenditures 10,382.00 BALANCE $13,185.17 VII. NED Foundation Checking Account # 99780132 Expenditures $ 483.51 Interest 58.18 BALANCE $11,377.61 Unpaid: Salaries $ 6,731.00 Phone 3,848.22 Outstanding Checks: Council 750.91 Medical Insurance Return 358.08 Family Reunion Return 100.00 Christmas Cards 871.32 Reimbursements 1,761.52 TOTAL $14,421.05 ***************************************************************** Deposit on March 31, 1992 to IFCSS Foundation Account Medical Insurance Return $6,550.60 Donation 747.50 Transfer from Last Term 730.00 TOTAL $8,028.10 ========================================================= Appendix 7 Recommendation about the IFCSS 4th Congress to the IFCSS Council (Draft 1) April 2, 1992 Chaiman, IFCSS Council Introduction The Congress of IFCSS is one of the most important events every year in IFCSS three years history. The success of the Congress will shape up the platform of IFCSS, and benefit operations, management and activities in the whole year. The Congress itself can also unite IFCSS to work together towards the common goal described in IFCSS Constitution. The IFCSS Congress has been a democratic process. Through several years of practice, it has become more and more mature, and well-developed. Described in IFCSS Constitution, the IFCSS Council has its responsibility to organize the IFCSS Congress. The 3rd IFCSS Council adopted Resolution C3028 on January 4, 1992 to form a joint task force working on the preparation of the IFCSS 4th Congress. It is very important that the Council work together with IFCSS HQ, IFCSS SVC, the host school and every local Chinese student organization on the IFCSS 4th Congress, before during and after the Congress. The preparation and organization of the IFCSS 4th Congress has a great deal of work. During the process, the TEAM SPIRIT is the most important. Organization To prepare and to organize the IFCSS 4th Congress is a big project. It involves many people's hard work. The coordination and cooperation of different parts of work is essential. It is always a good method to distinguish different functions and to form different groups according to their function and the need of the Congress. 1. Credentials Committee The Credentials Committee's job is: (i) to produce, provide and spread announcement, information and registration forms; (ii) to collect, exam and compile the registration forms returned; (iii) to prepare the registration; (iv) Registration; (v) to submit the credential report to the Congress. 2. Committee on Standing Rules The Committee on Standing Rules's job is: (i) to prepare and propose the standing rules for the Congress; (ii) to observe and to consult to the Congress about rules. 3. Program Committee The Program Committee's job is: to plan, produce, and to arrange the programs and agenda of the Congress. 4. Financial Committee The Financial Committee's job is: (i) to propose the Budget; (ii) Fund raising; (iii) to carry on transactions according to financial regulation and approved budget; (iv) to file the financial report. 5. The Congress Arrangement Committee The Congress Arrangement Committee's job is: (i) to provide service to the Congress; (ii) to secure the facilities for the Congress. 6. Resolution Committee The Resolution Committee's job is: to facilitate delegates to transfer their idea into resolution; (ii) to accept and compile proposed resolutions and to submit to the Congress for consideration; (iii) to draft and propose the Platform of the Congress if necessary. Date, Location and Host University It is recommended the IFCSS 4th Congress will be held from June 26 to June 28, 1992, in Minneapolis Minnesota. The host university is the University of Minnesota. Conclusion The success of the IFCSS 4th Congress depends upon the collective effort and hard working. The smooth preparation relies on mutual respect and understanding. That is the spirit of IFCSS. ===================== \end From: BITNET%"B366JDX@UTARLVM1.BITNET" "J. Ding" CC: Subj: IFCSS Council Newsletter No. 3010 IFCSS Council News Release 3010 April 12, 1992 IFCSS Council held a Regular meeting on April 4, 1992 in the form of Tele-Conference. All council members joined the meeting. Chairman of the Council Mr. Ge Xun presided the meeting. All IFCSS HQ staff were invited to join the meeting. An audio version(Four 90 min. tapes) of the meeting can be requested by sending mondey order $12.00 to IFCSS/Council, 733 15th street. NW, Washington DC 20005. According to the motion passed on the meeting, this meeting will resume 10pm EDT, April 18, 1992. Motions and voting records: Amendment on the emergency motion C3051 (C3051-A01) (Dong Qiqi/Sun Shaojian) Add to the original motion: 1). A report on financial feasibility of the 4th Congress should be provided by the task force to the Council within a week from the date of the establishment of the Task Force. 2). Council should decide, within three days after receiving the above report, 1). whether the 4th Congress is to be held on time; 2). whether IFCSS should sign the contract with the host university. Amendment C3051-A01 was adopted with 9 yea, 5 nay, 2 abstain. Voting record of C3051-A01: Zhu Zhengrong Nay Yang Guang Nay Wang Jian Yea Sun Shaojian Yea He Baoping Nay Chen Ziqiang Nay Lu Ping Yea Li Gang Yea Dong Qiqi Yea Gao Qinglin Yea Luan Shusheng Abstain He Ming Yea Ge Xun Yea Ding Jian Nay Wu Tao Abstain Wu Yue Yea --------------------------- Emergency motion C3051: Setting up the task force (He Baoping/Wu Yue) Resolved: A task force for the 4th Congress should be established within a week after the adoption of this motion. The task force are consisted of 3 council members, 4 IFCSS HQ staff, 2 members from local host university, and 2 other members. Motion C3051 was adopted with unanimous consent. ------------------------ Emergency motion (C3052): (Dong Qiqi/Sun Shaojian) Council expresses sincere thanks to the CSSA of University of Minnesota for their hard work and willingness to be host university of the 4th IFCSS Congress. Motion adopted with unanimous consent. -------------------------- Resolution on the Registration of the Presidential Candidacy (C3036) WANG Jian/Luan Shusheng Whereas the Council recognizes the prominent influence the IFCSS President has on the performance of IFCSS, and Whereas the Council recognizes the importance that the guiding principle, competence,personality, and working plan of any IFCSS presidential candidate be made known to the public, and Whereas the Council recognizes that the Constitution only requires an IFCSS presidential candidate to have the nomination of 15 congressional delegates, and Whereas the Council recognizes the lack of time to justify the hereabove qualification of any candid candidates during the 3-days Fourth IFCSS Congress, Be it resolved, that, the Council suggests each candidate inform the IFCSS Fourth Congress Preparation Committee of his/her intention of running for IFCSS President 31 days prior to the Fourth Congress. The Committee then shall inform the public by way of official news releases over the e-mail network 30 days prior of the Fourth Congress. NOTE: The above 31 days (30 days) is the suggested time for proper enrollment of the IFCSS Presidential candidancy, which is open for change. Motion posponed to the continuing meeting on April 18, 1992. =============================== Resolution to Adopt the Fourth Congress Task Force's Recommendations (C3037*) DONG Qiqi/ Whereas the council has charged its Chair to head the council task force on the Fourth Congress, and a recommendation for the Fourth Congress has been made by the task force to the council, it is resolved that (1)The council adopt the task force's recommendation on the Fourth Congress's organization; and (2)the council continue to charge the task force to implement the recooomendation. Motion postponed to the continuing meeting. ============ RESOLUTION ON ANNUAL CONGRESS (C3038*) LU Ping/Wang Jian Whereas the council realizes the importance to have a well organized and efficient annual congress, and Whereas the council realizes the necessity to keep the delegates well informed about the coming congress, it is Resolved that the delegates who want to present the motions or proposals to the annual congress are suggested to sent them to the council two weeks before the date of the congress, and Resolved that the council will inform the delegates of the motions or proposals it has received and the agenda of the congress one week before the congress. Motion was adopted with unanimous consent. =============== Resolution on No Free Meal and No Free Lodging (C3039) CHEN Ziqiang/GE Xun Whereas IFCSS shall keep and enhance a sanitary and thrift operation environment, and the spirit of non-corruption; and Whereas IFCSS realizes its responsibility to be accountable for its reputation to Chinese students and the general public; Resolved That, IFCSS shall eliminate any form of free meals and free lodges which are paid through IFCSS and/or its affiliated financial sources. And Resolved That, In IFCSS conferences, IFCSS members, including those who themselves are delegates, should pay for his/her own meals and lodges at the rates of no lower than: one third of the actual costs of the meals and ten percent of the actual lodge fees. Motion was postponed indefinitely. ================ The following motions were postponed to the continuing conference on April 18, 1992: Resolution on Resolving the IFCSS Tax Returns (C3040) GE Xun/Luan Shusheng Resolution on IFCSS Financial Regulations (C3042) Committee on Financial Affairs Resolution on Appointment of Treasurer (C3043) Committee on Financial Affairs Resolution on IFCSS Employees' Withholding (C3044) Committee on Financial Affairs Resolution on IFCSS's Tax Filing (C3045) Committee on Financial Affairs Resolution on Fourth Congress Budget (C3046) Committee on Financial Affairs Resolution on Spending of Fourth Congress (C3047) Committee on Financial Affairs Resolution on Separation of Two IFCSS Components' Financial Operation (C3048) Committee on Financial Affairs Resolution on IFCSS and May Fourth Foundation (C3049) Committee on Financial Affairs Resolution on IFCSS's Land and 3C (C3050) Committee on Financial Affairs ------------------------------ Motion to commit "IFCSS Documents" to the Council Committee of Rules. Ding Jian/Wu Tao Motion was adopted with unanimous consent. ------------------------------- Emergency motion to elect Task Force members: Wang Jian/Wu Yue Motion was adopted as 10 yea, 1 nay and 4 abstain. -------------------------------- Council Dong Qiqi, Sun Shaojian and Ding Jian were elected as the members of the task force of the 4th Congress. Voting result: Dong Qiqi: 14; Sun Shaojian: 11; Ding Jian: 10 ============================================================================= From: EDU%"B366JDX@UTARLVM1.UTA.EDU" "J. Ding" To: IFCSS Council Members CC: Subj: IFCSS Council Meeting Package ================================= IFCSS Council News Release 3011 IFCSS Council Regular Meeting (Continue) April 16, 1992 ================================= IFCSS Council will resume the regular meeting at 10:00pm EDT Saturday April 18, 1992. The following are the issues which have the attention of the IFCSS Council. The report for this meeting will be released after the meeting. Thank you very much for your attention. ======================== The Package for IFCSS Council Meeting on April 18, 1992 Agenda of the Meeting. I. The IFCSS Fourth Congress i. Report from the task force ii. Related resolutions II. Financial Affairs i. Briefing from Council Committee on Financial Affairs ( 5 minutes) ii. Treasurer Approval iii. Related Resolution(s) III. Other Bills The Order of the Meeting remains until otherwised moved by members. Motions ================ Resolution on the Registration of the Presidential Candidacy (C3036) WANG Jian/Luan Shusheng Whereas the Council recognizes the prominent influence the IFCSS President has on the performance of IFCSS, and Whereas the Council recognizes the importance that the guiding principle, competence,personality, and working plan of any IFCSS presidential candidate be made known to the public, and Whereas the Council recognizes that the Constitution only requires an IFCSS presidential candidate to have the nomination of 15 congressional delegates, and Whereas the Council recognizes the lack of time to justify the hereabove qualification of any candid candidates during the 3-days Fourth IFCSS Congress, Be it resolved, that, the Council suggests each candidate inform the IFCSS Fourth Congress Preparation Committee of his/her intention of running for IFCSS President 31 days prior to the Fourth Congress. The Committee then shall inform the public by way of official news releases over the e-mail network 30 days prior of the Fourth Congress. NOTE: The above 31 days (30 days) is the suggested time for proper enrollment of the IFCSS Presidential candidancy, which is open for change. =============================== Resolution on Resolving the IFCSS Tax Returns (C3040) GE Xun/Luan Shusheng Whereas, the IFCSS Financial Committee Report has revealed that the Tax Returns for both IFCSS Federation and IFCSS Foundation have not been filed; and Whereas, IFCSS Council realizes that this matter must be solved in a efficient manner. Therefore, Resolved That IFCSS shall form a joint task force, specifically working on the Tax Returns matter; Resolved That the joint task force shall include the current IFCSS HQ staffs, former IFCSS HQ staffs, current IFCSS Council members, former IFCSS Council members, current IFCSS SVC members, former IFCSS SVC members, and IFCSS professional advisors. Resolved That the joint task force shall be called by the President of IFCSS. And the President shall report the progress to the Council in one month. ======================= Resolution on IFCSS Financial Regulations [A Substitute] (C3042) Committee on Financial Affairs Whereas IFCSS lacks regulations on its financial operation, it is resolved that The following Regulations for IFCSS's Financial Operation is adopted. Regulations for IFCSS's Financial Operation Article 1. The president must nominate to the council a treasurer and an assistant treasurer within seven days after he is elected as the president. Article 2. The nominees for treasurer and assistant treasurer will be acting treasurer and acting assistant treasurer. The acting treasurer and assistant treasurer will assume all the powers and the responsibilities of treasurer and assistant treasurer before the nomination is either approved or rejected by the council. Article 3. If the nomination is rejected by the council, the president must make another nomination to the council within seven days after the rejection. Same person must not be nominated twice. Article 4. No monetary transaction should be made unless there is a treasurer approved by the council or an acting treasurer nominated by the president. Article 5. The president must submit to the council a budget proposal for his entire term within fourteen days after he is elected. Article 6. The president may follow the budget proposal before it is approved or rejected by the council. Article 7. No monetary transaction should be made unless there is a budget approved by the council or a budget proposal pending in the council. Article 8. The treasurer must submit to the council or an authorized council committee in writing within three days after the last day of each quarter a financial report. The report must include, but not limited to, the following items: 1. Quarterly revenues, itemized and totaled; 2. Quarterly expenses, itemized and totaled; 3. Management of Donation, Awards, and grants; 4. Bank statements of all bank accounts; 5. List of all outstanding debts up to the last day of the quarter. Article 9. The treasurer is required to sign all checks of all bank accounts along with another officer designated by the president. In case of absence of the treasurer, the assistant treasurer should sign all checks of all bank accounts along with another officer designated by the president. Article 10. The treasurer must follow a designated accounting system and all other standard accounting practice and to keep all original financial records in good care. Article 11. The treasurer must open all accounting books and other financial records to the council or any authorized agent of the council all financial records upon a written request from the council or authorized council committees. Article 12. Any spending not included in the budget must be approved by the president in writing. Such spending must not exceed a total sum of three thousand dollars ($3000) for each term. The president must provide a copy of his written approval to the council or an authorized council committee within fourteen days after a such spending is incurred. If the deficit is more than three thousand dollars, the spending has to be approved by the Council. Article 13. Any transaction between any IFCSS, Inc. bank account and any IFCSS Foundation, Inc. bank account must be approved by the president in writing. The president must notify the council or an authorized council committee in writing for a such transaction within seven days after it is made. Article 14. No financial relationship should be established and no transaction should be made between IFCSS, including any of its working branch, and any political organization without a prior approval of the council. Article 15. Travel Advance and Reimbursement: 1) A written request of cash advance has to be approved by the Treasurer or the President. The request should include: description of the activities, date(s), destination(s), projected itemized expenditure, source(s) of funding, and any other relevant information. The approved amount of cash advance should be no more than 80% of total projected expense; 2) Any request of reimbursement has to be submitted to the Treasurer in written form. The request should include: description of the activities, date(s), destination(s), itemized spending with original receipts attached, any other relevant information, and the signature of applicant, the request should be approved by the Treasurer. 3) Reimbursement for airline ticket may not exceed the price of economy class ticket of the shortest distance between the destinations; Reimbursement for private car travel may not exceed the rate at $0.2/mile; In general, the lodging reimbursement is not recommended unless it is approved by the President or the Treasurer, the rate for lodging reimbursement should not exceed the rate at $60.0 per day. Article 16. Violation of these regulations may result in removal from the office if it is recommended by the Council. Article 17. Amendment to these regulations may be adopted at any Council meeting, provided that the amendment has been submitted in writing by the Committee of Financial Affairs. ============== Resolution on Appointment of Treasurer (C3043) Committee on Financial Affairs Whereas the headquarter has nominated Mr. Geng Xiao as the Treasurer, it is resolved that Mr. Geng Xiao is hereby appointed as the Treaasurer of IFCSS. It is further resolved that The Treasurer shall: (a) have charge and custody of and be responsible for all funds of IFCSS; (b) receive and give receipts for moneys due and payble to the corporation from any source whatsoever, and deposit all such moneys in the name of IFCSS in such banks as shall be selected and approved by the council; and (c) in general perform all of the duties incident to the office of treasurer and such other duties as from time to time may be assigned to him by the council. Whereas IFCSS must not operate without a treasurer at any moment, it is resolved that The Chair of the council should notify Mr. Geng Xiao of his appointment as the Treasurer within 24 hours after this council meeting, and require Mr. Geng Xiao's confirmation of his accepting the appointment within 48 hours after the notification. It is further resolved that If such confirmation is not received from Mr. Geng Xiao within 48 hours after the council's notification, this appointment will be avoid automatically and the Chair of the Committee on Financial Affairs will be the acting Treasurer of IFCSS thereafter. ================== Resolution on IFCSS Employees' Withholding (C3044) Committee on Financial Affairs Whereas IFCSS may be liable to withholdings of its employees' income and social security taxes, and there is no such practice in headquarter, and the council has not been satisfied with an explanation of not taking withholdings, it is resolved that (1) the Treasurer seeks professional consultation from a certified public account or a tax attorney on this issue; (2) the Treasurer makes a decision on whether IFCSS is liable to withholdings based on the investigation specified in (1), and provide the council with a written certification of his decision; (3)if the Treasurer finds that IFCSS is liable for withholdings such practice must be carried out and all previous mistakes must corrected immediately; and(4) all headquarter payroll should be frozen immediately after this resolution is passed until the above steps (1), (2), and (3) are accomplished and approved in writing by the council. It is further resolved that The council authorizes the Committee on Financial Affairs to receive and approve the said certification from the Treasurer. =============== Resolution on IFCSS's Tax Filing (C3045) Committee on Financial Affairs Whereas IFCSS has failed filing returns since 1989, it is resolved that (1)The Treasurer must immediately file all returns due and required by law and pay all penalties due for late filing; (2)the Treasurer must report in writing to the council weekly on the progress of filing returns until all returns due are filed and (3)the headquarter is authorized to take full legal action against any IFCSS officer or previous IFCSS officer who is responsible to but not cooperate with filing returns. ================= Resolution on Fourth Congress Budget (C3046) Committee on Financial Affairs Whereas IFCSS Fourth Congress will be held soon, and the council is rely on the promise made by the President to the council of fulfilling this term's budget which includes $50,000 for the Fourth Congress, and the current IFCSS financial situation and headquarter's performance in fund raising are not optimistic, it is resolved that (1)All IFCSS spending, except rent for headquarter office and headquarter staff payroll, be frozen immediately until $50,000 Fourth Congress fund in the budget is fulfilled and approved in writing by the council, (2)the council hereby direct the Treasurer specifically that it is the treasurer's legal responsibility to take necessary steps immediately after this resolution is passed to prevent any IFCSS money be used for the purpose other than rent and payroll; and (3)the headquarter payroll is still subject to regulations by other council resolutions. It is further resolved that The council authorizes the Committee on Financial Affairs to receive and approve headquarter's report of fulfillment of the $50,000 budget term to the council. ================ Resolution on Spending of Fourth Congress (C3047) Committee on Financial Affairs Whereas the Fourth Congress budget has not been realized yet, and the council has charged its chair to call a task force on the Fourth Congress, and the Congress must be conducted with maximum efficiency to reduce the spending of the Congress, it is resolved that (1)The Chair must present to the council an itemized Congress budget within twenty (20) days after this resolution is passed; (2)The Chair must provide to the council in writing whenever he assigns a person to the task force the task the said person will physically carry out and expense that will be incured for the said task; and (3)No person should be assigned to the task force without a definable physical task. ============= Resolution on Separation of Two IFCSS Components' Financial Operation (C3048) Committee on Financial Affairs Whereas the IFCSS, Inc. and IFCSS Foundation, Inc. have accquired different exempt status, it is resolved that Any transaction between any IFCSS, Inc. bank account and any IFCSS Foundation, Inc. bank account must be approved by the president in writing. The president must notify the council or an authorized council committee in writing for a such transaction within seven days after it is made. (This Resolution will automatically withdrawn when the Article 13 in IFCSS's Financial Regulations is passed by the council.) =============== Resolution on IFCSS and May Fourth Foundation (C3049) Committee on Financial Affairs Whereas the financial relationship between IFCSS and May Fourth Foundation has caused concerns, and any transaction between IFCSS and the May Fourth Foundation may cause IFCSS to lose its exempt status, and some of IFCSS's moneys has gone through the May Fourth Foundation without being checked, and the President has agreed to provide a journal of the account he asked the May Fourth Foundation to keep for IFCSS, it is resolved that (1)The President immediately consult with qualified attorneys on the issue of the financial relationship between IFCSS and May Fourth Foundation; (2)the President must make a decision on whether IFCSS should be financially related with the May Fourth Foundation based on the investigation specified in (1), and provide the council with a written certification of his decision; (3)the said journal should be provided to the council immediately; and (4)financial relationship between IFCSS including all its working committees, especially the Student's Affairs Committee, and the May Fourth Foundation must be suspend until the council has received and approved in writing the said certificate from the President. It is further resolved that The council authorizes the Committee on Financial Affairs to receive and approve the said certificate submited by the President. ================== Resolution on IFCSS's Land and 3C (C3050) Committee on Financial Affairs Whereas 3C, Inc.'s operation has caused widespread dissatisfaction, and the deed of the land donated to IFCSS is lost, and the original donor has shown a change of mind in donating the land to IFCSS and thus unwilling to replace the lost deed, and 3C's executive has pointed at IFCSS for 3C's failure, it is resolved that (1)The council authorizes the Committee on Financial Affairs to appoint immediately a representative who will vote all IFCSS's shares in 3C, Inc.; (2)the council directs the said representative to seek immediately a legal judgement on the ownership of the land donated to IFCSS; (3)the council directs the said representative to take all necessary legal actions against any 3C, Inc. executive who is liable to 3C's failure; and (4) if the said legal judgement is against IFCSS for its ownership of the said land, the council directs the said representative to take all necessary legal actions to dissolve 3C, Inc.. It is further resolved that The council hereby authorizes the Committee on Financial Affairs to incur an expense up to $1,000 in implementing this resolution, and this resolution overwrites other council resolutions in case there is a conflict in IFCSS's spending. =============================== Bill on San Xia Project (C3053) Dong Qiqi/Luping (Original missed from record. Waiting for re-submit from authors.) =============================== A Bill on the Incorporation Articles and the Bylaws of the Federation (C3053) Committee of Rules Dear members of the council: I am pleased to submit to you, on behalf of the rule committee, the proposed amendment to the Articles of Incorporation and the Bylaws of the Federation. Here are a few points of explanation: 1) Currently, IFCSS is consist of two nonprofitable organization, the Foundation and the Federation, which are registered in the State of Maryland. 2) IFCSS has two sets of Constitution, ie, A constitution written in Chinese that has been circulated among its members and Constitutions in English for the Foundation and the Federation. There is no urgent need to make any change in the Documents for the Foundation. 3) The English version of the Documents along with the proposed amendment are close to what they should be. On the other hand, the Chinese IFCSS Constitution lacks of many standard yet necessary parts according to Incorporation Law of Maryland ( for example, government exemption ), it also contains many sections which are inconsistent with the common practice. 4) According to the English documents, the Council has the sole authority to amend the Articles of Incorporation and the Bylaws. 5) About the amendment: i) Amendment to the Articles of the Incorporation is self evident. ii) The major amendment to the Bylaws is the removal of the Article on the Supervisory Committee and the needed adjustment due to this removal. This is done in accordance with the existing Articles of Incorporation of the Federation. The SVC is not the representative of IFCSS members, it bears no legal responsibility for IFCSS, therefore, it must not be designated with the power to judge the performance of the HQ and the Council, if SVC is not a subcommittee of the Council. The amendment also permits that a council member can serve no more than two terms instead of only one term to insure the continuity of the council. 6) The council can submit both the Chinese Constitution and the English Constitution to the 4th Congress and let the Congress decide to abandon which one. *********** ARTICLES OF AMENDMENT OF THE ARTICLES OF INCORPORATION OF THE INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC. FIRST: The Articles of Incorporation are hereby amended to change the present Article FOURTH (ii) to the following: (ii) promote freedom, democracy, the rule of law and human rights, the advancement of science and culture, and the prosperity of economy in China, SECOND: The Amendment was approved by a majority of the entire Board of Directors. In witness whereof, The Independent Federation of Chinese Students and Scholars Inc. has caused these Articles of Amendment to be signed in its President, Haiqing Zhao acknowledges, under penalties of perjury, that the matters set forth above are true in all material respects to the best of his knowledge, information and belief. Date April 18, 1922 The Independent Federation of Chinese Students and Scholars, Inc. ATTEST: ------------- -------------------------- Hong Gao, Secretary Haiqing Zhao, President ************************ AMENDMENTS OF BYLAWS OF INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC. 1) Change Article II (ii) to the Following: (ii) promote freedom, democracy, the rule of law and human rights, the advancement of science and culture, and the prosperity of economy in China, 2) Delete (b) in the Section 4 of the Article IV, and change (c) to (b) and (d) to (c). 3) Delete " and Supervisory Board " in the Section 5 of Article IV. 4) Change the last sentence in the Section 2 of Article V, " Directors may not serve more than one term. " to " Directors may not serve more than two terms. " 5) Replace the Section 6 of the Article V by Section 6. Qualification of Directors. Directors shall be individuals who are members of the Federation's members and who are engaged in study and/or research at an American university or an American research institution. 6) Remove the Article VII, and rename the Article VIII to Article VII, Article IX to Article VIII, Article X to Article IX. 7) Change the sentence in the Section 1 of the Article VIII ( Officers) "The President and Vice-President shall not be members of the Board of Directors or the Supervisory Board, as provided in Article VII, Section 5." to "The President and Vice-President shall not be members of the Board of Directors, as provided in Article VII, Section 6." 8) Replace the Section 2 of the Article VIII to Section 2. Term of Office and Vacancies. The officers of the Federation shall hold office for a term of one year and until their successors are chosen and have qualified. Officers may succeed themselves in office for only one term. Any vacancy occurring in any office of the Federation shall be filled by the Board of Directors. 9) Add three Sections in the Article VIII (Officers), They read: Section 6. The same person shall not simultaneously hold two positions as the President, Vice-President, and a member of the Board of Directors. Section 7. The Board of Directors, as representative of the members, shall consider, and shall advise the members, whether the work of the officers (other than the President and Vice-President) violates the Articles and/or Bylaws of the Federation. Upon motion of three members of the Board of Directors, a special meeting of the Board of Directors may be called for the purpose of removing the officer or officers. The officer or officers shall be removed by a majority vote of the Board of Directors cast at a meeting called for that purpose at which a quorum is present. Section 8. The Board of Directors, as representative of the members, shall consider, and shall advise the members, whether the work of the President or Vice-President violates the Articles or Bylaws of the Federation. Up motion by three or more members of the Board of Directors, a special meeting of the members may be called for the purpose of the President or Vice President. The President or Vice-President shall be removed by a majority vote of the members cast at a meeting called for that purpose at which a quorum is present. ================================ RESOLUTION ON THE DISCUSSION ABOUT THE IMMIGRATION BILL (C3054) Lu Ping/Hu Ming Whereas the council realizes that the immigration bill has caused deep concern and different opinions among CSS, Be it resolved, that the IFCSS President gives the council a formal introduction on this issue and the bill text in the council net in five days after the coming council special meeting. that this issue will be discussed in the council net within seven days after receiving the President's post, the President will be invited to join the discussion, that the council may make certain suggestions or decisions if it is necessery. From: EDU%"B366JDX@UTARLVM1.UTA.EDU" "J. Ding" To: IFCSS Council Members CC: Subj: IFCSS Council NL 3012 (Final draft) IFCSS Council News Release #3012 April 20, 1992 IFCSS Council resumed its regular meeting on April 18, 1992 in the form of Tele-Conference. All council members joined the meeting. Chairman of the Council Mr. Ge Xun presided the meeting. All IFCSS HQ staff were invited to join the meeting. An audio version of the meeting can be requested by sending mondey order $12.00 to IFCSS/Council, 733 15th street. NW, Washington DC 20005. Motions and voting records: =========================================== Resolution on the Registration of the Presidential Candidacy (C3036) WANG Jian/Luan Shusheng Whereas the Council recognizes the prominent influence the IFCSS President has on the performance of IFCSS, and Whereas the Council recognizes the importance that the guiding principle, competence,personality, and working plan of any IFCSS presidential candidate be made known to the public, and Whereas the Council recognizes that the Constitution only requires an IFCSS presidential candidate to have the nomination of 15 congressional delegates, and Whereas the Council recognizes the lack of time to justify the hereabove qualification of any candid candidates during the 3-days Fourth IFCSS Congress, Be it resolved, that, the Council requires that each candidate inform the IFCSS Fourth Congress Task Force of his/her intention of running for IFCSS President 15 days prior to the Fourth Congress. The Committee then shall inform the public by way of official news releases over the e-mail network 14 days prior to the Fourth Congress. This motion will be void if only one pair of candidates informs the Task Force by the date of the above deadline. Motion adopted with 13 yea, 1 abstain. Voting Record: Zhu, Zhengrong Yea Yang, Guang Yea Wang, Jian Yea Sun, Shaojian Yea He, Baoping Abstain Chen, Ziqiang Yea Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Absent Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Yea Wu, Tao Absent Wu, Yue Yea =============================== Resolution on Resolving the IFCSS Tax Returns (C3040) GE Xun/Luan Shusheng Whereas, the IFCSS Financial Committee Report has revealed that the Tax Returns for both IFCSS Federation and IFCSS Foundation have not been filed; and Whereas, IFCSS Council realizes that this matter must be solved in a efficient manner. Therefore, Resolved That IFCSS shall form a joint task force, specifically working on the Tax Returns matter; Resolved That the joint task force shall include the current IFCSS HQ staffs, former IFCSS HQ staffs, current IFCSS Council members, former IFCSS Council members, current IFCSS SVC members, former IFCSS SVC members, and IFCSS professional advisors. Resolved That the joint task force shall be called by the President of IFCSS. And the President shall report the progress to the Council in one month. Motion postponed indefinately. ======================= Amendment on C3042(Resolution on IFCSS Financial Regulations) (C3042-A1) Yang Guang/He Baoping Change Article 12 "... not exceed a total sum of $3,000..." to "... no exceed 15% of total budget..." Amendment NOT adopted with 7 yea, 5 nay, 4 abstain. Voting Record: Zhu, Zhengrong Yea Yang, Guang Yea Wang, Jian Nay Sun, Shaojian Abstain He, Baoping Yea Chen, Ziqiang Abstain Lu, Ping Abstain Li, Gang Nay Dong, Qiqi Nay Gao, Qinglin Abstain Luan, Shusheng Nay He, Ming Nay Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Yea ===================================== Amendment on C3042(Resolution on IFCSS Financial Regulations) (C3042-A2) Yang Guang/He Baoping Delete Article 14. Amendment NOT adopted with 2 yea, 10 nay, 4 abstain. Voting Record: Zhu, Zhengrong Abstain Yang, Guang Yea Wang, Jian Nay Sun, Shaojian Nay He, Baoping Yea Chen, Ziqiang Nay Lu, Ping Nay Li, Gang Nay Dong, Qiqi Nay Gao, Qinglin Nay Luan, Shusheng Nay He, Ming Nay Ge, Xun Nay Ding, Jian Abstain Wu, Tao Abstain Wu, Yue Abstain ======================= Amendment on C3042(Resolution on IFCSS Financial Regulations) (C3042-A3) Zhu Zhengrong/He Baoping Delete Article 16. Amendment NOT adopted with 5 yea, 7 nay, 4 abstain. Voting Record: Zhu, Zhengrong Yea Yang, Guang Yea Wang, Jian Abstain Sun, Shaojian Nay He, Baoping Yea Chen, Ziqiang Abstain Lu, Ping Nay Li, Gang Nay Dong, Qiqi Abstain Gao, Qinglin Nay Luan, Shusheng Nay He, Ming Nay Ge, Xun Nay Ding, Jian Yea Wu, Tao Nay Wu, Yue Yea ====================================== Amendment on C3042(Resolution on IFCSS Financial Regulations) (C3042-A4) Luan Shusheng/Wu Tao Add to Article 15. 2) "reimbursment requirment must be made within 30 days of the date of the expenditure, include the original receipt and amount and the date of the expense and the explaination of the purpose of the expense. " Amendment adopted with unanimous consent. ======================================== Resolution on IFCSS Financial Regulations (C3042) Committee on Financial Affairs Whereas IFCSS lacks regulations on its financial operation, it is resolved that The following Regulations for IFCSS's Financial Operation is adopted. Regulations for IFCSS's Financial Operation Article 1. The president must nominate to the council a treasurer and an assistant treasurer within seven days after he is elected as the president. Article 2. The nominees for treasurer and assistant treasurer will be acting treasurer and acting assistant treasurer. The acting treasurer and assistant treasurer will assume all the powers and the responsibilities of treasurer and assistant treasurer before the nomination is either approved or rejected by the council. Article 3. If the nomination is rejected by the council, the president must make another nomination to the council within seven days after the rejection. Same person must not be nominated twice. Article 4. No monetary transaction should be made unless there is a treasurer approved by the council or an acting treasurer nominated by the president. Article 5. The president must submit to the council a budget proposal for his entire term within fourteen days after he is elected. Article 6. The president may follow the budget proposal before it is approved or rejected by the council. Article 7. No monetary transaction should be made unless there is a budget approved by the council or a budget proposal pending in the council. Article 8. The treasurer must submit to the council or an authorized council committee in writing within three days after the last day of each quarter a financial report. The report must include, but not limited to, the following items: 1. Quarterly revenues, itemized and totaled; 2. Quarterly expenses, itemized and totaled; 3. Management of Donation, Awards, and grants; 4. Bank statements of all bank accounts; 5. List of all outstanding debts up to the last day of the quarter. Article 9. The treasurer is required to sign all checks of all bank accounts along with another officer designated by the president. In case of absence of the treasurer, the assistant treasurer should sign all checks of all bank accounts along with another officer designated by the president. Article 10. The treasurer must follow a designated accounting system and all other standard accounting practice and to keep all original financial records in good care. Article 11. The treasurer must open all accounting books and other financial records to the council or any authorized agent of the council all financial records upon a written request from the council or authorized council committees. Article 12. Any spending not included in the budget must be approved by the president in writing. Such spending must not exceed a total sum of three thousand dollars ($3000) for each term. The president must provide a copy of his written approval to the council or an authorized council committee within fourteen days after a such spending is incurred. If the deficit is more than three thousand dollars, the spending has to be approved by the Council. Article 13. Any transaction between any IFCSS, Inc. bank account and any IFCSS Foundation, Inc. bank account must be approved by the president in writing. The president must notify the council or an authorized council committee in writing for a such transaction within seven days after it is made. Article 14. No financial relationship should be established and no transaction should be made between IFCSS, including any of its working branch, and any political organization without a prior approval of the council. Article 15. Travel Advance and Reimbursement: 1) A written request of cash advance has to be approved by the Treasurer or the President. The request should include: description of the activities, date(s), destination(s), projected itemized expenditure, source(s) of funding, and any other relevant information. The approved amount of cash advance should be no more than 80% of total projected expense; 2) Any request of reimbursement has to be submitted to the Treasurer in written form. The request should include: description of the activities, date(s), destination(s), itemized spending with original receipts attached, any other relevant information, and the signature of applicant, the request should be approved by the Treasurer. 3) Reimbursement for airline ticket may not exceed the price of economy class ticket of the shortest distance between the destinations; Reimbursement for private car travel may not exceed the rate at $0.2/mile; In general, the lodging reimbursement is not recommended unless it is approved by the President or the Treasurer, the rate for lodging reimbursement should not exceed the rate at $60.0 per day. Article 16. Violation of these regulations may result in starting the process of inpeachment if it is recommended by the Council. Article 17. Amendment to these regulations may be adopted at any Council meeting. Motion adopted (as amended) with 13 yea, 1 nay, 2 abstain Voting Record: Zhu, Zhengrong Yea Yang, Guang Abstain Wang, Jian Yea Sun, Shaojian Yea He, Baoping Nay Chen, Ziqiang Abstain Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Yea ======================= Amendment on C3043(Resolution on Appointment of Treasurer) (C3043-A1) Yang Guang/Wu Tao Delete item (C) from first paragraph. Amendment adopted with 9 yea, 3 nay, 4 abstain. Voting Record: Zhu, Zhengrong Yea Yang, Guang Yea Wang, Jian Yea Sun, Shaojian Nay He, Baoping Yea Chen, Ziqiang Yea Lu, Ping Abstain Li, Gang Abstain Dong, Qiqi Nay Gao, Qinglin Abstain Luan, Shusheng Nay He, Ming Abstain Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Yea =============================================== Resolution on Appointment of Treasurer (C3043) Committee on Financial Affairs Whereas the headquarter has nominated Mr. Geng Xiao as the Treasurer, it is resolved that Mr. Geng Xiao is hereby appointed as the Treaasurer of IFCSS. It is further resolved that The Treasurer shall: (a) have charge and custody of and be responsible for all funds of IFCSS; (b) receive and give receipts for moneys due and payble to the corporation from any source whatsoever, and deposit all such moneys in the name of IFCSS in such banks as shall be selected and approved by the council; and (c) in general perform all of the duties incident to the office of treasurer and such other duties as from time to time may be assigned to him by the council. Whereas IFCSS must not operate without a treasurer at any moment, it is resolved that The Chair of the council should notify Mr. Geng Xiao of his appointment as the Treasurer within 24 hours after this council meeting, and require Mr. Geng Xiao's confirmation of his accepting the appointment within 48 hours after the notification. It is further resolved that If such confirmation is not received from Mr. Geng Xiao within 48 hours after the council's notification, this appointment will be avoid automatically, and the Chair of the Committee on Financial Affairs will be the acting Treasurer of IFCSS thereafter until a new nomination has been made by the IFCSS President. Motion adopted with unanimous consent. ============================================= Resolution on IFCSS Employees' Withholding (C3044) Committee on Financial Affairs Whereas IFCSS may be liable to withholdings of its employees' income and social security taxes, and there is no such practice in headquarter, and the council has not been satisfied with an explanation of not taking withholdings, it is resolved that (1) the Treasurer seeks professional consultation from a certified public account or a tax attorney on this issue; (2) the Treasurer makes a decision on whether IFCSS is liable to withholdings based on the investigation specified in (1), and provide the council with a written certification of his decision; (3)if the Treasurer finds that IFCSS is liable for withholdings such practice must be carried out and all previous mistakes must corrected immediately. It is further resolved that The council authorizes the Committee on Financial Affairs to receive and approve the said certification from the Treasurer. Motion adopted with 12 yea, 4 abstain. Voting Record: Zhu, Zhengrong Abstain Yang, Guang Yea Wang, Jian Yea Sun, Shaojian Yea He, Baoping Abstain Chen, Ziqiang Yea Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Abstain Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Abstain Wu, Tao Yea Wu, Yue Yea ================================================== Resolution on IFCSS's Tax Filing (C3045) Committee on Financial Affairs Whereas IFCSS has failed filing returns since 1989, it is resolved that (1)The Treasurer must immediately file all returns due and required by law and pay all penalties due for late filing; (2)the Treasurer must report in writing to the council weekly on the progress of filing returns until all returns due are filed and (3)the headquarter is authorized to take full legal action against any IFCSS officer or previous IFCSS officer who is responsible to but not cooperate with filing returns. Motion adopted with unanimous consent ====================================================== Resolution on Spending of Fourth Congress (C3047) Committee on Financial Affairs Whereas the Fourth Congress budget has not been realized yet, and the council has charged its chair to call a task force on the Fourth Congress, and the Congress must be conducted with maximum efficiency to reduce the spending of the Congress, it is resolved that (1)The Chair must present to the council an itemized Congress budget within twenty (20) days after this resolution is passed; (2)The Chair must provide to the council in writing whenever he assigns a person to the task force the task the said person will physically carry out and expense that will be incured for the said task; and (3)No person should be assigned to the task force without a definable physical task. Motion re-commit to the Committee of Financial Affairs ====================================================== Resolution on IFCSS and May Fourth Foundation (C3049) Committee on Financial Affairs Whereas the financial relationship between IFCSS and May Fourth Foundation has caused concerns, and any transaction between IFCSS and the May Fourth Foundation may cause IFCSS to lose its exempt status, and some of IFCSS's moneys has gone through the May Fourth Foundation without being checked, and the President has agreed to provide a journal of the account he asked the May Fourth Foundation to keep for IFCSS, it is resolved that (1)The President immediately consult with qualified attorneys on the issue of the financial relationship between IFCSS and May Fourth Foundation; (2)the President must make a decision on whether IFCSS should be financially related with the May Fourth Foundation based on the investigation specified in (1), and provide the council with a written certification of his decision; (3)the said journal should be provided to the council immediately; and (4)financial relationship between IFCSS including all its working committees, especially the Student's Affairs Committee, and the May Fourth Foundation must be suspend until the council has received and approved in writing the said certificate from the President. It is further resolved that The council authorizes the Committee on Financial Affairs to receive and approve the said certificate submited by the President. Motion NOT adopted with 7 yea, 9 abstain. Voting Record: Zhu, Zhengrong Abstain Yang, Guang Abstain Wang, Jian Abstain Sun, Shaojian Yea He, Baoping Abstain Chen, Ziqiang Abstain Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Abstain Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Abstain Wu, Tao Abstain Wu, Yue Abstain ===================================== Amendment on C3050(Resolution on IFCSS's Land and 3C) (C3050-A1) Wu Tao/Ding Jian Replace C3050 with: Whereas 3C, Inc.'s operation has caused widespread dissatisfaction, and the deed of the land donated to IFCSS is lost, and the original donor has shown a change of mind in donating the land to IFCSS and thus unwilling to replace the lost deed, and 3C's executive has pointed at IFCSS for 3C's failure, it is resolved that A special task force including IFCSS President, the Council Chair and the member of the Financial Committee be set up for following issues: 1). the issues regarding the donated land; 2). the registration and operation of 3C Inc.; 3). the possible legal settlement of the two disputes; 4). the operation of June Fourth Foundation. Amendment adopted with unanimous consent. Original motion (as amended) adopted with unanimous consent. =============================== Bill on San Xia Project (C3053) Dong Qiqi/Lu Ping Whereas the IFCSS does not have the expertise needed on San Xia Dam; Whereas the IFCSS never conducted research on the San Xia Dam; Resolved: IFCSS does not take stand on the building of San Xia Dam. Motion laid on the table. =============================== A Bill on the Incorporation Articles and the Bylaws of the Federation (C3054) Committee of Rules ARTICLES OF AMENDMENT OF THE ARTICLES OF INCORPORATION OF THE INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC. FIRST: The Articles of Incorporation are hereby amended to change the present Article FOURTH (ii) to the following: (ii) promote freedom, democracy, the rule of law and human rights, the advancement of science and culture, and the prosperity of economy in China, SECOND: The Amendment was approved by a majority of the entire Board of Directors. In witness whereof, The Independent Federation of Chinese Students and Scholars Inc. has caused these Articles of Amendment to be signed in its President, Haiqing Zhao acknowledges, under penalties of perjury, that the matters set forth above are true in all material respects to the best of his knowledge, information and belief. Date April 18, 1922 The Independent Federation of Chinese Students and Scholars, Inc. ATTEST: ------------- -------------------------- Hong Gao, Secretary Haiqing Zhao, President ************************ AMENDMENTS OF BYLAWS OF INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC. 1) Change Article II (ii) to the Following: (ii) promote freedom, democracy, the rule of law and human rights, the advancement of science and culture, and the prosperity of economy in China, 2) Delete (b) in the Section 4 of the Article IV, and change (c) to (b) and (d) to (c). 3) Delete " and Supervisory Board " in the Section 5 of Article IV. 4) Change the last sentence in the Section 2 of Article V, " Directors may not serve more than one term. " to " Directors may not serve more than two terms. " 5) Replace the Section 6 of the Article V by Section 6. Qualification of Directors. Directors shall be individuals who are members of the Federation's members and who are engaged in study and/or research at an American university or an American research institution. 6) Remove the Article VII, and rename the Article VIII to Article VII, Article IX to Article VIII, Article X to Article IX. 7) Change the sentence in the Section 1 of the Article VIII ( Officers) "The President and Vice-President shall not be members of the Board of Directors or the Supervisory Board, as provided in Article VII, Section 5." to "The President and Vice-President shall not be members of the Board of Directors, as provided in Article VII, Section 6." 8) Replace the Section 2 of the Article VIII to Section 2. Term of Office and Vacancies. The officers of the Federation shall hold office for a term of one year and until their successors are chosen and have qualified. Officers may succeed themselves in office for only one term. Any vacancy occurring in any office of the Federation shall be filled by the Board of Directors. 9) Add three Sections in the Article VIII (Officers), They read: Section 6. The same person shall not simultaneously hold two positions as the President, Vice-President, and a member of the Board of Directors. Section 7. The Board of Directors, as representative of the members, shall consider, and shall advise the members, whether the work of the officers (other than the President and Vice-President) violates the Articles and/or Bylaws of the Federation. Upon motion of three members of the Board of Directors, a special meeting of the Board of Directors may be called for the purpose of removing the officer or officers. The officer or officers shall be removed by a majority vote of the Board of Directors cast at a meeting called for that purpose at which a quorum is present. Section 8. The Board of Directors, as representative of the members, shall consider, and shall advise the members, whether the work of the President or Vice-President violates the Articles or Bylaws of the Federation. Up motion by three or more members of the Board of Directors, a special meeting of the members may be called for the purpose of the President or Vice President. The President or Vice-President shall be removed by a majority vote of the members cast at a meeting called for that purpose at which a quorum is present. Motion adopted with 10 yea, 3 abstain. Voting Record: Zhu, Zhengrong Absent Yang, Guang Absent Wang, Jian Yea Sun, Shaojian Yea He, Baoping Absent Chen, Ziqiang Abstain Lu, Ping Yea Li, Gang Abstain Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Yea Wu, Tao Abstain Wu, Yue Yea ================================ RESOLUTION ON THE DISCUSSION ABOUT THE IMMIGRATION BILL (C3055) Lu Ping/He Ming Whereas the council realizes that the immigration bill has caused deep concern and different opinions among CSS, Be it resolved, that the IFCSS President gives the council a formal introduction on this issue and the bill text in the council net in five days after the coming council special meeting. that this issue will be discussed in the council net within seven days after receiving the President's post, the President will be invited to join the discussion, that the council may make certain suggestions or decisions if it is necessery. Motion adopted with unanimous consent. =========================================== Amendment on the Resolution on the IFCSS Fourth Congress (C3056-A1) Ding Jian/Wang Jian Change "... IFCSS President promised to the council ..." with "... IFCSS President promised to the Task Force ...". Amendment not adopted with 5 yea, 7 nay, 2 abstain Voting Record: Zhu, Zhengrong Yea Yang, Guang Yea Wang, Jian Yea Sun, Shaojian Nay He, Baoping Yea Chen, Ziqiang Nay Lu, Ping Abstain Li, Gang Nay Dong, Qiqi Nay Gao, Qinglin Absent Luan, Shusheng Nay He, Ming Nay Ge, Xun Nay Ding, Jian Yea Wu, Tao Absent Wu, Yue Abstain =========================================== Resolution on the IFCSS Fourth Congress (C3056) Ge Xun/He Baoping Whereas the task force recommended to the council that the University of Minnesota be the host school of the Fourth Congress; Whereas the IFCSS President promised to the Council that the deposit for the Congress will be available in May; Resolved: The IFCSS Fourth Congress be held at the University of Minnesota; The Council authorize the IFCSS President to sign the contract with the host university. Motion adopted with unanimous consent. ========================================= Resolution on Three-Gorges Dam(Emergency) (C3057) Wang Jian/Luan Shusheng Resolution on Three-Gorges Dam Whereas, the Three-Gorges Dam becomes the important issue in this year's NPC; and Whereas, an open letter was initiated by concerned individuals calling for the co-signing from the CSS organizations. Be it resolved, That, IFCSS co-signs the open letter as a CSS organization; and That, IFCSS urges that more consideration is needed to evaluate the pros and cons of the Three-Gorges Dam. Motion laid on the table. ========================================== Resolution on San Xia Dam (Emergency) (C3058) Chen Ziqiang/Luan Shusheng WHEREAS the San Xia has its unique standings and broad influences in the history, geography, culture, humanity, ecology and environment etc, both in China and in the world; BE IT RESOLVED That IFCSS greatly concerns on the recent adoption of the San Xia Dan Proposal which was approved by the latest National People's Congress in China; BE IT FURTHER RESOLVED That IFCSS hope that the Chinese Goverment adopt a scientific and democratic principle, with broad considerations and carefully verified evidences, to guide the future dcision- making on the San-Xia's fate. __________________________________________________________________________ Motion adopted with 10 yea, 3 abstain. Voting Record: Zhu, Zhengrong Absent Yang, Guang Absent Wang, Jian Yea Sun, Shaojian Yea He, Baoping Yea Chen, Ziqiang Yea Lu, Ping Abstain Li, Gang Absent Dong, Qiqi Abstain Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Yea Wu, Tao Abstain Wu, Yue Yea =========================================================== Re-election of the Task Force for the 4th Congress At the beginning of the meeting, Mr. Lu Ping and Mr. Wang Jian were elected as Task Force for the 4th Congress after Mr. Dong Qiqi and Mr. Ding Jian resigned from the task force. Voting results: Mr. Lu Ping: 6 Mr. Wang Jian: 5 ============================================================ Resignations At the end of the meeting, Mr. Sun Shaojian and Mr. Wang Jian resigned from the Task Force; Mr. Sun Shaojian resigned from the Chair of the Rule's Committee; Mr. Dong Qiqi resigned from the Chair of the Financial Affair's Committee. ============================================================