Subject: 3rd council document 1--- Council Bylaw IFCSS Council Bylaws (C3002) Bylaws of the Council of IFCSS ------------------------------ ARTICLE I Council and Its Members The Council is the standing legislative body of IFCSS. Members of the Council are elected according to the Constitution of the IFCSS. The term of the Council member is one year. The conduct of the Council shall be in accordance with, in order of precedence, the Constitution of IFCSS, this bylaws, the special rules of order that the Council may adopt, and the general rules of order defined in Article V of this bylaws. ARTICLE II Officers of the Council Section 1. Chairperson of the Council. The Chairperson of the Council shall be elected among the members of the Council. Chairperson shall be in charge of calling for meetings of the Council, and shall preside all meetings of the Council at which he/she is present. The Chairperson shall act as the spokesperson of the Council. The Chairperson is subject to the supervision of the Council. The Chairperson shall do and perform such other duties and may exercise such other powers as prescribed by the Article V Parliamentary Authority of this bylaws, and as from time to time may be assigned to him/her by the Council. Section 2. Co-Chairperson of the Council. A Co-chairperson of the council shall be elected at the same meeting at which the Chairperson of the Council is elected. At the request of the Chairperson or in the event of his/her absence or disability, the Co-chairperson shall perform all the duties of, and be subject to the restrictions upon, the Chairperson of the Council. Only members of the Council are eligible for Co-Chairperson of the Council. Section 3. Secretary of the Council. Secretary of the council shall be nominated by the Chairperson of the Council and approved by the Council. Only members of the Council are eligible for Secretary. Co-Chairperson is not eligible for the nomination of Secretary of the Council. The Secretary shall: a) record all the proceedings of the meetings of the Council in a book or by other means to be kept for that purpose; b) be custodian of important documents ( including but not limited to proposals, resolutions, bills, statements, committee reports ); c) see that all books, reports, statements, proposals, resolutions, bills, e-mail communications, and other documents and records required to be kept or filed are properly kept and/or filed; d) in general, perform all duties and have all powers incident to the Secretary may perform such other duties and have such other powers as from time to time may be assigned to him/her by the Council or the Chairperson of the Council; e) count and record vote of the Council; f) perform such other duties prescribed in the Article V Parliamentary Authority of this bylaws. Section 4. No member of the Council shall be eligible to serve as Chairperson, Co-chairperson and Secretary for more than two consecutive terms in the Council. ARTICLE III Meetings of the Council Section 1. The Meetings of the Council can be conducted in one of the following forms: meeting at specific place, tele-conference Meeting, and meeting conducted via electronic-mail network. Section 2. Regular Meetings. A regular meeting of the Council is held in the first week of each quarter of the year, without call or formal notice in such forms, at such places, and at such times as the Council may vote from time to time to determine. Regular meeting shall not be conducted in electronic-mail network. Section 3. Special Meetings. Special meetings of the Council may be held in any of the forms described in Section 1, at any places at any time when called by Chairperson or one-third or more members of the Council. Notice of the form, time and place thereof shall be given to each Council member at least seven days before if by mail (including E-mail) or at least forty-eight hours if in person or by telephone or telegraph or by FAX. A waiver of such notice in writing (or in E-mail, or in FAX), signed by the person or persons entitled to said notice, either before or after the time stated therein, shall be deemed equivalent to such notice. Notice of any adjourned meeting of the Council need not be given. Section 4. Quorum. The presence, at any meetings, of two-thirds of the total member of the Council shall be necessary and sufficient to constitute a quorum for the transaction of business. Section 5. Electronic Mail Meeting. Electronic mail meeting of the Council shall be conducted only in a specific e-mail network which is set up for the Council and is accessible by all members of the council. The presence of a member in the meeting is defined as the post of " Chairperson, I am in presence for the E-mail meeting starting from___time___day___month___Year. Name of the Member (sign)" in the above mentioned network in response to the call of the meeting before the announced meeting time. Section 6. Consent of Council Members in Lieu of Meeting. Any action required or permitted to be taken at any meeting of the Council or any committee of the Council thereof may be taken without a meeting, if prior to such action a written consent thereto is signed by all members of the Council or committee of the meeting, and such written consent is filed with the minutes of proceedings of the Council or committee of the Council. Section 7. Absence of the Council member from meeting: The council may recommend resignation of a council member if a) he/she has been absent for any one of the council meetings without proper reasons; or b) he/she has been absent for any two of the council meetings. The council's recommendation shall be sent to the absentee and his/her constituents, the later will also receive a request of a substitute from the council. ARTICLE IV Committees in the Council The Council may, by resolution adopted by the Council, designate one or more committees, each committee to consist of two or more of the members of the Council, which, to the extent provided in the resolution, shall have and may exercise the powers of the Council in management of the business and affairs of the Council. The name, chairperson and members of each such committee may be determined from time to time by resolution adopted by the Council. The committees of the Council shall keep regular minutes of their proceedings and report the same to the Council when required. ARTICLE V Parliamentary Authority Section 1. Adoption of A Motion. Motion shall be adopted by vote of a majority of entire membership of the Council. Section 2. Robert's Rules of Order. The rules contained in the Robert's Rules of Order, Newly Revised ( 1990/9th Edition. Author: H. M. Robert, Revised by S.C. Robert, Publisher: HarperCollins,1990 ) shall govern the Council in all cases to which they are applicable and in which they are not inconsistent with the Constitution of IFCSS and this bylaws and any special rules of order the Council may adopt. ARTICLE VI Amendments These bylaws may be amended at any regular meeting of the Council by vote of a majority of entire membership of the Council. ----- Voting Result: YEA 14; NAY 0; ABSTAIN 1; ABSENT 1 Resolution C3002 was Adopted by IFCSS Council on Sept. 15, 1991. --------------------- Voting Record: Mr. Hu, Tiefeng YEA Mr. Yang, Guang YEA Mr. Wang, Jian ABSENT Mr. Sun, Shaojian YEA Mr. He, Baoping YEA Mr. Lu, Ziwei YEA Mr. Lu, Ping YEA Mr. Wang, Yang YEA Mr. Dong, Qiqi YEA Ms. Gao, Qinglin YEA Mr. Gao, Hong ABSTAIN Mr. He, Ming YEA Mr. Ge, Xun YEA Mr. Ding, Jian YEA Mr. Wu, Tao YEA Mr. Wu, Yue YEA ----- ============== document 2 -- Openness of the Council Business ============== Resolution on Openness of the Council Business (C3004) Whereas the council recognizes the necessity to make its activities be known to public, and Whereas the council realizes the importance to keep council business in order and not be disturbed by any individual, it is Resolved that public should not be given direct access to either council net or council conference in any form, and it is further Resolved that the council must make available original records of council net and council conference in any form to any individual upon request and on the individual's own cost. ----- Voting Result: YEA 13; NAY 0; ABSTAIN 2; ABSENT 1 Resolution C3004 was Adopted by IFCSS Council on Sept. 15, 1991. --------------------- Voting Record: Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang ABSTAIN Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- =============== doc 3 -- Order of the Meeting =============== Amendment of the Order (C3007-A02) Whereas the order for members' debate shall follow the order on the Council's Directory, if C3007 is adopted in the later proceeding, Resolved that Council member may defer in the debate, and his/her right for debate which he/she deferred shall still be honored in the later proceeding on the same issue. Resolved that Council member may defer only once on one issue. ----- Voting Result: YEA 13; NAY 0; ABSTAIN 1; ABSENT 2 C3007-A02 was Adopted. ---------------- Voting Record: Hu, Tiefeng YEA Yang, Guang ABSENT Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- ============== Order of the Meeting (C3007) The order of the Council first tele-conference shall be adopted by general consent or by the vote of the Council members. This order recommended by the coordinator of the Council is compiled following the proposed date. Each motion is debatable, however, the debating time shall be limited and controlled. For each motion, every member shall have 1 minute to debate, if further debating time is needed, another round of debate (1 minute for each member) shall be requested by a certain member and approved by the Chair. For the Budget and Personnel Nomination proposed by HQ, the HQ shall be given sufficient time to answer questions from Council Members. The order for members' debate shall follow the order from the Council's Directory. ----- Voting Result: YEA 11; NAY 1; ABSTAIN 2; ABSENT 2 C3007 was Adopted. ------------- Voting Record: Hu, Tiefeng YEA Yang, Guang ABSENT Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang NAY Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming ABSTAIN Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- ============== doc 4 -- Motion On Procedure Motion On Procedure (C3010) On approval of HQ Personnel Proposal, the Council shall approve each nomination one by one. ----- Voting Result: Unanimous Consent, Motion C3010 was Adopted. ----- ============= On Approval of Personnel Proposal (HQ) (C3011) IFCSS Executive Branch Personnel Nomination 1991-1992 (1) Chairmen for IFCSS Working Committees: Theoretical Research Committee: Wu Tao (Arizona State U.) ----- Approved by Unanimous Consent. ------------------- Human Rights Committee: Xiao Qiang (NY) ----- Voting Result: YEA 9; NAY 1; ABSTAIN 5; ABSENT 1 Approved. ------------------- Hu, Tiefeng ABSTAIN Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping ABSTAIN Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi NAY Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming ABSTAIN Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue ABSTAIN ----- doc 5 -- On Approval of Budget Proposal Motion On HQ Revised Budget (C3012) If the HQ Budget Proposal be approved by the Council, half year of this IFCSS term, the Council shall review and revise the Budget. The Council shall establish Financial Committee to accomplish this task. Definition: half year means six months from July 14, 1991. ----- Voting Result: YEA 13; NAY 0; ABSTAIN 2; ABSENT 1 Motion C3012 was Adopted. ------------------- Voting Record: Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei YEA Lu, Ping YEA Wang, Yang YEA Dong, Qiqi YEA Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao ABSTAIN Wu, Yue YEA ----- ================ On Approval of Budget Proposal (HQ) (C3013) IFCSS Annual Budget Fiscal Year of 1991-1992 A. Revenue (Estimated) Annual Balance from last term $ 38,000.00 Donation from society $130,000.00 Student Service $ 40,000.00 Interest from banks $ 6,000.00 Grant from foundations $100,000.00 Total Revenue $314,000.00 ******************************************************************* B. Expenditure Operational cost Monthly Annually (1) The Headquarters staff compensation This includes equivalent to 4 full time staff members $1,200.00 X 4 $57,600.00 plus casual part time staffs. Housing compensation $500.00 X 4 $24,000.00 Public relations allowance $100.00 X 4 $4,800.00 Subtotal $86,400.00 ----------- (2) The Headquarters operation cost Subtotal $56,000.00 ---------- (The following are itemized costs for your reference) Office Rent $10,320.00 Tel. bill $12,000.00 Mailing $1,440.00 Office Supply $1,200.00 Printing/Copying $1,800.00 Travel/Transportation $20,000.00 Office Equipment $5,000.00 Miscellaneous $4,240.00 (3) The Council (16 members) Tele-conference $4,000.00 Tel. compensation $500.00 $6,000.00 Miscellaneous $1000.00 Subtotal $11,000.00 ---------- (4) The Supervisory Committee (5 members) Tele-conference $800.00 Tel. Compensation $150.00 $1,800.00 Miscellaneous $200.00 Subtotal $2,800.00 --------- (5) Regional Coordinators $7,000.00 --------- (6) Working Committee (Non self-supportable projects) $15,000.00 ---------- (7) Newsletters $12,000.00 ---------- (8) Project assistants $30,000.00 ---------- (9) The Fourth Congress $50,000.00 ---------- Total Expenditure $270,200.00 Balance for next term $314,000.00 - $270,200.00 --------------- $43,800.00 ----- Voting Result: YEA 11; NAY 1; ABSTAIN 2; ABSENT 2. The Budget Proposal (C3013) was Approved. ------------------- Voting Record: Hu, Tiefeng YEA Yang, Guang YEA Wang, Jian ABSENT Sun, Shaojian YEA He, Baoping YEA Lu, Zhiwei ABSENT Lu, Ping YEA Wang, Yang ABSTAIN Dong, Qiqi NAY Gao, Qinglin YEA Gao, Hong ABSTAIN He, Ming YEA Ge, Xun YEA Ding, Jian YEA Wu, Tao YEA Wu, Yue YEA ----- ============= doc 6 -- Council Committee on Financial ============= A Resolution to Establish the IFCSS Council Committee on Financial Affairs as an IFCSS Council Standing Committee (C3015) The IFCSS Council shall establish the committee on financial affairs for each IFCSS fiscal year. The committee shall consist of three Council members; The three members are nominated by the Chairperson of the Council and approved by the members of the Council. The duties of the committee include preliminary deliberations on affairs concerning the finance of the IFCSS such as drafting financial regulations, conducting preliminary hearings on the IFCSS budget proposal, making budget recommendations to the Council, inquiring the financial reports from IFCSS HQ and reporting to the Council. Any resolution recommended by the committee are subject to the approval of the IFCSS Council. -------- Voting Result: YEA 14, NAY 0, ABSTAIN 0, ABSENT 1 Resolution C3015 was adopted on Sept. 22, 1991 ------ Voting Record of C3015 Mr. Hu, Tiefeng YEA Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei YEA Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun see note * Mr. Ding Jian YEA Mr. Wu Tao ABSENT Mr. Wu Yue YEA ----------------------- Note: * According to Robert's Rules of Order, which the Council has adopted as part of the Council's Bylaw, "as a member of the assembly or voting body, the chair (presiding officer) protects his impartial position by exercising his voting right only when his vote would affect the outcome, in which case he can either vote and thereby change the result, or he can abstain." ------------------ On Approval of Members in IFCSS Council of Financial Affairs Committee Committee Chairman: Mr. Sun Shaojian Committee Member: Mr. Wang Yang Committee Member: Mr. Dong Qiqi -------- Voting Result: YEA 14, NAY 0, ABSTAIN 0, ABSENT 1 Committee Members were Approved. ------ Voting Record Mr. Hu, Tiefeng YEA Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei ABSENT Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun see note * Mr. Ding Jian YEA Mr. Wu Tao YEA Mr. Wu Yue YEA ----------------------- Note: * According to Robert's Rules of Order, which the Council has adopted as part of the Council's Bylaw, "as a member of the assembly or voting body, the chair (presiding officer) protects his impartial position by exercising his voting right only when his vote would affect the outcome, in which case he can either vote and thereby change the result, or he can abstain." ----------------- On Approval of IFCSS Council Secretary Council Secretary: Mr. Ding Jian -------- Voting Result: YEA 13, NAY 0, ABSTAIN 0, ABSENT 1 IFCSS Council Secretary was Approved. ------ Voting Result of IFCSS Council Secretary Mr. Hu, Tiefeng YEA Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei ABSENT Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi see note * Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun see note ** Mr. Ding Jian YEA Mr. Wu Tao YEA Mr. Wu Yue YEA ----------------------- Note: * Member had objection about the existing rules. Note: ** According to Robert's Rules of Order, which the Council has adopted as part of the Council's Bylaw, "as a member of the assembly or voting body, the chair (presiding officer) protects his impartial position by exercising his voting right only when his vote would affect the outcome, in which case he can either vote and thereby change the result, or he can abstain." ----- ============= the rest of the 3rd term resolutions ============================================================== Amendment One on The Resolution on IFCSS HQ Operation (C3020-A01) Add to the original resolution: 4. Every HQ staff must record their attendance of the DC office and IFCSS business trips away from DC on a daily basis. The said record shall be submitted to the council monthly. ----- The Amendment C3020-A01 was adopted by unanimous consent on Oct. 6, 1991. ================= Amendment Two on The Resolution on IFCSS HQ Operation (C3020-A02) Add to the end of the origianl or amended resolution: 5. The HQ staff's absence from DC HQ office on legal working days not due to an IFCSS business trip is regarded by the council as his/her inability to perform his/her duty during the period of his absence, this article will be suspended when the Council has full regulations for HQ operation and management. ----- This amendment C3020-A02 was adopted on Oct. 6, 1991. YEA 10, NAY 1, ABSTAIN 4, ABSENT 1. --------- Voting Record: Mr. Hu Tiefeng ABSTAIN Mr. Yang Guang ABSTAIN Mr. Wang Jian ABSTAIN Mr. Sun Shaojian YEA Mr. He Baoping YEA Mr. Lu Ziwei YEA Mr. Lu Ping ABSTAIN Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin NAY Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao YEA Mr. Wu Yue YEA ---- ============= Resolution on IFCSS HQ Operation (C3020) Whereas, The IFCSS Council realize the need to implement the Resolution adopted by the 3rd IFCSS Congress (007), titled: Resolution on Professional Operation and Management of IFCSS HQ Office. Resolved, 1. That, IFCSS HQ must submit a report to the Council about the IFCSS HQ operation, management and financial reports in written four days before each IFCSS Council Regular Meeting; 2. That, IFCSS HQ must make regulations or rules on HQ operation and management, and submit to the Council for reference. 3. That, IFCSS HQ must submit the job definition of each position in HQ office to the Council, and report their operations regularly. ---- Resolution C3020 was adopted by unanimous consent. ========= Resolution on Establishing Committee of Rules as IFCSS Council Selected Committee (C3021) IFCSS Council shall establish Committee of Rules as a Selected Committee; Committee of Rules shall be in charge to investigate and to report to the Council regarding existing rules and regulations of IFCSS HQ, IFCSS Council, IFCSS SVC, IFCSS Working Committees, and any other working bodies within IFCSS. Committee of Rules shall make no judgement regarding the IFCSS Constitution. Committee of Rules may recommend to the Council any possible change(s) of existing rules adopted by the IFCSS Council; Committee of Rules may also assist the Secretariat Group of the 4th IFCSS Congress relating to the rules. Committee of Rules shall perform any other duties assigned by the Council. Members in the Committee of Rules shall be nominated by the Chairman of the Council and approved by the Council. Reports, recommendations and other actions from Committee of Rules are subjected to the approval of the Council. ----- Resolution C3021 was adopted. YEA 11, NAY 2, ABSTAIN 2, ABSENT 1. --- Voting Record: Mr. Hu Tiefeng ABSTAIN Mr. Yang Guang YEA Mr. Wang Jian YEA Mr. Sun Shaojian YEA Mr. He Baoping NAY Mr. Lu Ziwei ABSTAIN Mr. Lu Ping YEA Mr. Wang Yang YEA Mr. Dong Qiqi YEA Ms. Gao Qinglin YEA Mr. Luan Shusheng YEA Mr. He Ming YEA Mr. Ge Xun YEA Mr. Ding Jian ABSENT Mr. Wu Tao NAY Mr. Wu Yue YEA ------ ===================== The IFCSS Council approved and re-organized the following two Committees in IFCSS Council: Council Financial Affairs Committee: Chairman: Mr. Dong Qiqi Members: Mr. Sun Shaojian Mr. Lu Ping Council Committee on Rules: Chairman: Mr. Sun Shaojian Members: Mr. Luan Shusheng Mr. Ding Jian IFCSS Council has approved two Working Committee Chairman by Unanimous consent, Media Coordination Working Committee: Chairman: Mr. Luo Zexi Student Service Working Committee: Chairman: Mr. Geng Xiao --- These nominations were approved by Unanimous consent on Jan 4, 1992. ===================== Resolution(s) Adopted January 4, 1992 ===================== Resolution on Implementation of the Resolution 011* of the Third Congress (C3027) Whereas, IFCSS realizes the necessity of implementing IFCSS Third Congress Resolution 011; It is resolved; That IFCSS shall establish a task force to facilitate the implementation of IFCSS Third Congress Resolution 011, and it is further resolved; That the task force shall be called by the President of IFCSS, and the head of the task force shall report its progress regularly. ----- Resolution C3027 was ADOPTED on Jan. 4, 1992. ----- Voting Record: Hu, Tiefeng Nay Yang, Guang Absent Wang, Jian Yea Sun, Shaojian Abstain He, Baoping Yea Lu, Ziwei Absent Lu, Ping Abstain Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Nay He, Ming Absent Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Absent ----- YEA 8; NAY 2; ABSTAIN 2; ABSENT 4. ----- * Note: Resolution 011 of IFCSS Third Congress (see Appendix) ================== Appendix: Resolution 011 of IFCSS 3rd Congress Pin1yin1 Form. (Title) Ji4xu4kai1zhan3"you3tiao2jian4yan2chang2zhong1guo2zui4hui4guo2dai4yu4" guo2hui4you2shui4 Wei4liao3po4shi3zhong1gong4zai4zhong1guo2ren2quan2wen4ti2shang4zuo4chu1 rang4bu4, biao3ming2wo3men2dui4zhong1guo2ren2quan2zhuang4kuang4de4guan1zhu4, wo3men2ti2yi4ji4xu4kai1zhan3you3tiao2jian4de4yan2chang2zhong1guo2zui4hui4guo2 dai4yu4de4guo2hui4you2shui4huo2dong4. Zhi4yu2ju4ti3tiao2jian4, wo3men2zhi1chi2yi3gai3shan4ren2quan2zhuang4 kuang4wei2zhu3. (Result) Adopted. zhan4cheng2 89piao4 fan3dui4 10piao4 qi4quan2 9piao4 =========== Resolution on the Fourth Congress of IFCSS (C3028) With the power vested in the Council by IFCSS Constitution, it is resolved; That the Council shall immediately establish a task force for the Fourth Congress of IFCSS; and That the task force shall be called by the Chairman of the Council, and shall consist of Headquarter staffs, Council members from the Committee of Rules and the Committee on Financial Affairs, other willing council members, and outstanding and able individuals from local Chapters of the Federation; and That the task force is charged by the Council to recommend the Council on date, location, agenda, rules, and budget of the Fourth Congress, to raise fund for the Fourth Congress, and to make any necessary preparation for the Fourth Congress; and it is further resolved; That the task force should report its progress to the Council on the next regular Council meeting. ----- Resolution C3028 was ADOPTED by Unanimous Consent on Jan. 4, 1992. ========== Resolution on Third Anniversary of June Fourth (C3029) Whereas IFCSS should cooperate with the other pro-democracy organizations, other Chinese organizations and foreign friends to organize memorial activities on the Third Anniversary of June Fourth, to memorize the victims of the Massacre and to support those political prisoners who are under continuous abuse of the Chinese Government; Resolved: A Committee for June Fourth Anniversary set up to coordinate memorial activities nation wide; The responsibilities of the Committee include: 1). Fund raising; 2). Coordinating united activities with other pro-democracy organizations; 3). Organizing rally in Washington D.C. and coordinating rallies in other cities and campuses; 4). Distributing June Fourth Brochures among campuses by May 15, 1992. (Cooperating with the Newsletter and Theoretical Working Committee). 5). Report the progress of the work at the next regular Council meeting. ----- Resolution C3029 was ADOPTED by Unanimous Consent on Jan. 4, 1992. ============ Resolution on Cooperation with Other Community Groups (C3030) Whereas IFCSS shall play primary role in help building a better CSS community by working with other community groups, such as academic associations, FDC, CAD, AEIC, CND and other groups; Resolved: IFCSS HQ and its working committees initiate and improve communication and cooperation with the mentioned groups on various aspects, such as project cooperation, resource sharing, fund raising and etc. ----- Resolution C3030 was ADOPTED on Jan 4, 1992. ----- Voting Record: Hu, Tiefeng Yea Yang, Guang Absent Wang, Jian Yea Sun, Shaojian Yea He, Baoping Abstain Lu, Ziwei Absent Lu, Ping Yea Li, Gang Abstain Dong, Qiqi Abstain Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Absent Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Absent ----- YEA 9; NAY 0; ABSTAIN 3; ABSENT 4. ================ Motion to lay C3031 on the Table ----- Motion to lay C3031 on the table was ADOPTED on Jan 4, 1992. ----- Voting Record: Hu, Tiefeng Yea Yang, Guang Absent Wang, Jian Nay Sun, Shaojian Nay He, Baoping Yea Lu, Ziwei Absent Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Absent Ge, Xun Yea Ding, Jian Nay Wu, Tao Abstain Wu, Yue Absent ----- YEA 8; NAY 3; ABSTAIN 1; ABSENT 4. ============== Motion to Postpone Resolution C3032 Indefinitely ----- Motion to Postpone Resolution C3032 Indefinitely was ADOPTED on Jan. 4, 1992. ----- Voting Record: Hu, Tiefeng Abstain Yang, Guang Absent Wang, Jian Nay Sun, Shaojian Abstain He, Baoping Yea Lu, Ziwei Absent Lu, Ping Nay Li, Gang Abstain Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Nay He, Ming Absent Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Absent ----- YEA 6; NAY 3; ABSTAIN 3; ABSENT 4. ============= Resolution on Promoting IFCSS Medical Insurance Program and Improve Communication with Local CSSAs (C3033) Resolved: IFCSS Council members(and if possible cooperating with regional coordinators) should contact the officials of local CSSAs of his/her region, to get information of the CSSA and to promote IUB Insurance program. ----- Resolution C3033 was ADOPTED by Unanimous Consent on Jan 4, 1992. =============== Resolution on Improving Information Exchange of IFCSS (C3035) Whereas better communication is needed among IFCSS HQ, the Council, the working committees, and local CSSAs; Resolved: IFCSS and HQ regularly collect and study the suggestions and comments from CSSs and respond in time. ----- Resolution C3035 was ADOPTED by Unanimous Consent on Jan 4, 1992. ============== Resolution on IFCSS Theoretical Working Committee (C3034) Resolved: Theoretical Committee organize before the 4th IFCSS Congress the discussions on following topics: 1). About future organizational Structure of IFCSS; 2). About IFCSS' membership. ----- Resolution C3034 was ADOPTED by Unanimous Consent on Jan 4, 1992. =============================== Amendment on the emergency motion C3051 (C3051-A01) (Dong Qiqi/Sun Shaojian) Add to the original motion: 1). A report on financial feasibility of the 4th Congress should be provided by the task force to the Council within a week from the date of the establishment of the Task Force. 2). Council should decide, within three days after receiving the above report, 1). whether the 4th Congress is to be held on time; 2). whether IFCSS should sign the contract with the host university. Amendment C3051-A01 was adopted with 9 yea, 5 nay, 2 abstain. Voting record of C3051-A01: Zhu Zhengrong Nay Yang Guang Nay Wang Jian Yea Sun Shaojian Yea He Baoping Nay Chen Ziqiang Nay Lu Ping Yea Li Gang Yea Dong Qiqi Yea Gao Qinglin Yea Luan Shusheng Abstain He Ming Yea Ge Xun Yea Ding Jian Nay Wu Tao Abstain Wu Yue Yea --------------------------- Emergency motion C3051: Setting up the task force (He Baoping/Wu Yue) Resolved: A task force for the 4th Congress should be established within a week after the adoption of this motion. The task force are consisted of 3 council members, 4 IFCSS HQ staff, 2 members from local host university, and 2 other members. Motion C3051 was adopted with unanimous consent. ------------------------ Emergency motion (C3052): (Dong Qiqi/Sun Shaojian) Council expresses sincere thanks to the CSSA of University of Minnesota for their hard work and willingness to be host university of the 4th IFCSS Congress. Motion adopted with unanimous consent. ============ RESOLUTION ON ANNUAL CONGRESS (C3038*) LU Ping/Wang Jian Whereas the council realizes the importance to have a well organized and efficient annual congress, and Whereas the council realizes the necessity to keep the delegates well informed about the coming congress, it is Resolved that the delegates who want to present the motions or proposals to the annual congress are suggested to sent them to the council two weeks before the date of the congress, and Resolved that the council will inform the delegates of the motions or proposals it has received and the agenda of the congress one week before the congress. Motion was adopted with unanimous consent. =========================================== Resolution on the Registration of the Presidential Candidacy (C3036) WANG Jian/Luan Shusheng Whereas the Council recognizes the prominent influence the IFCSS President has on the performance of IFCSS, and Whereas the Council recognizes the importance that the guiding principle, competence,personality, and working plan of any IFCSS presidential candidate be made known to the public, and Whereas the Council recognizes that the Constitution only requires an IFCSS presidential candidate to have the nomination of 15 congressional delegates, and Whereas the Council recognizes the lack of time to justify the hereabove qualification of any candid candidates during the 3-days Fourth IFCSS Congress, Be it resolved, that, the Council requires that each candidate inform the IFCSS Fourth Congress Task Force of his/her intention of running for IFCSS President 15 days prior to the Fourth Congress. The Committee then shall inform the public by way of official news releases over the e-mail network 14 days prior to the Fourth Congress. This motion will be void if only one pair of candidates informs the Task Force by the date of the above deadline. Motion adopted with 13 yea, 1 abstain. Voting Record: Zhu, Zhengrong Yea Yang, Guang Yea Wang, Jian Yea Sun, Shaojian Yea He, Baoping Abstain Chen, Ziqiang Yea Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Absent Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Yea Wu, Tao Absent Wu, Yue Yea =============================== Amendment on C3042(Resolution on IFCSS Financial Regulations) (C3042-A4) Luan Shusheng/Wu Tao Add to Article 15. 2) "reimbursment requirment must be made within 30 days of the date of the expenditure, include the original receipt and amount and the date of the expense and the explaination of the purpose of the expense. " Amendment adopted with unanimous consent. ======================================== Resolution on IFCSS Financial Regulations (C3042) Committee on Financial Affairs Whereas IFCSS lacks regulations on its financial operation, it is resolved that The following Regulations for IFCSS's Financial Operation is adopted. Regulations for IFCSS's Financial Operation Article 1. The president must nominate to the council a treasurer and an assistant treasurer within seven days after he is elected as the president. Article 2. The nominees for treasurer and assistant treasurer will be acting treasurer and acting assistant treasurer. The acting treasurer and assistant treasurer will assume all the powers and the responsibilities of treasurer and assistant treasurer before the nomination is either approved or rejected by the council. Article 3. If the nomination is rejected by the council, the president must make another nomination to the council within seven days after the rejection. Same person must not be nominated twice. Article 4. No monetary transaction should be made unless there is a treasurer approved by the council or an acting treasurer nominated by the president. Article 5. The president must submit to the council a budget proposal for his entire term within fourteen days after he is elected. Article 6. The president may follow the budget proposal before it is approved or rejected by the council. Article 7. No monetary transaction should be made unless there is a budget approved by the council or a budget proposal pending in the council. Article 8. The treasurer must submit to the council or an authorized council committee in writing within three days after the last day of each quarter a financial report. The report must include, but not limited to, the following items: 1. Quarterly revenues, itemized and totaled; 2. Quarterly expenses, itemized and totaled; 3. Management of Donation, Awards, and grants; 4. Bank statements of all bank accounts; 5. List of all outstanding debts up to the last day of the quarter. Article 9. The treasurer is required to sign all checks of all bank accounts along with another officer designated by the president. In case of absence of the treasurer, the assistant treasurer should sign all checks of all bank accounts along with another officer designated by the president. Article 10. The treasurer must follow a designated accounting system and all other standard accounting practice and to keep all original financial records in good care. Article 11. The treasurer must open all accounting books and other financial records to the council or any authorized agent of the council all financial records upon a written request from the council or authorized council committees. Article 12. Any spending not included in the budget must be approved by the president in writing. Such spending must not exceed a total sum of three thousand dollars ($3000) for each term. The president must provide a copy of his written approval to the council or an authorized council committee within fourteen days after a such spending is incurred. If the deficit is more than three thousand dollars, the spending has to be approved by the Council. Article 13. Any transaction between any IFCSS, Inc. bank account and any IFCSS Foundation, Inc. bank account must be approved by the president in writing. The president must notify the council or an authorized council committee in writing for a such transaction within seven days after it is made. Article 14. No financial relationship should be established and no transaction should be made between IFCSS, including any of its working branch, and any political organization without a prior approval of the council. Article 15. Travel Advance and Reimbursement: 1) A written request of cash advance has to be approved by the Treasurer or the President. The request should include: description of the activities, date(s), destination(s), projected itemized expenditure, source(s) of funding, and any other relevant information. The approved amount of cash advance should be no more than 80% of total projected expense; 2) Any request of reimbursement has to be submitted to the Treasurer in written form. The request should include: description of the activities, date(s), destination(s), itemized spending with original receipts attached, any other relevant information, and the signature of applicant, the request should be approved by the Treasurer. 3) Reimbursement for airline ticket may not exceed the price of economy class ticket of the shortest distance between the destinations; Reimbursement for private car travel may not exceed the rate at $0.2/mile; In general, the lodging reimbursement is not recommended unless it is approved by the President or the Treasurer, the rate for lodging reimbursement should not exceed the rate at $60.0 per day. Article 16. Violation of these regulations may result in starting the process of inpeachment if it is recommended by the Council. Article 17. Amendment to these regulations may be adopted at any Council meeting. Motion adopted (as amended) with 13 yea, 1 nay, 2 abstain Voting Record: Zhu, Zhengrong Yea Yang, Guang Abstain Wang, Jian Yea Sun, Shaojian Yea He, Baoping Nay Chen, Ziqiang Abstain Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Yea ======================= Amendment on C3043(Resolution on Appointment of Treasurer) (C3043-A1) Yang Guang/Wu Tao Delete item (C) from first paragraph. Amendment adopted with 9 yea, 3 nay, 4 abstain. Voting Record: Zhu, Zhengrong Yea Yang, Guang Yea Wang, Jian Yea Sun, Shaojian Nay He, Baoping Yea Chen, Ziqiang Yea Lu, Ping Abstain Li, Gang Abstain Dong, Qiqi Nay Gao, Qinglin Abstain Luan, Shusheng Nay He, Ming Abstain Ge, Xun Yea Ding, Jian Yea Wu, Tao Yea Wu, Yue Yea =============================================== Resolution on Appointment of Treasurer (C3043) Committee on Financial Affairs Whereas the headquarter has nominated Mr. Geng Xiao as the Treasurer, it is resolved that Mr. Geng Xiao is hereby appointed as the Treaasurer of IFCSS. It is further resolved that The Treasurer shall: (a) have charge and custody of and be responsible for all funds of IFCSS; (b) receive and give receipts for moneys due and payble to the corporation from any source whatsoever, and deposit all such moneys in the name of IFCSS in such banks as shall be selected and approved by the council; and (c) in general perform all of the duties incident to the office of treasurer and such other duties as from time to time may be assigned to him by the council. Whereas IFCSS must not operate without a treasurer at any moment, it is resolved that The Chair of the council should notify Mr. Geng Xiao of his appointment as the Treasurer within 24 hours after this council meeting, and require Mr. Geng Xiao's confirmation of his accepting the appointment within 48 hours after the notification. It is further resolved that If such confirmation is not received from Mr. Geng Xiao within 48 hours after the council's notification, this appointment will be avoid automatically, and the Chair of the Committee on Financial Affairs will be the acting Treasurer of IFCSS thereafter until a new nomination has been made by the IFCSS President. Motion adopted with unanimous consent. ============================================= Resolution on IFCSS Employees' Withholding (C3044) Committee on Financial Affairs Whereas IFCSS may be liable to withholdings of its employees' income and social security taxes, and there is no such practice in headquarter, and the council has not been satisfied with an explanation of not taking withholdings, it is resolved that (1) the Treasurer seeks professional consultation from a certified public account or a tax attorney on this issue; (2) the Treasurer makes a decision on whether IFCSS is liable to withholdings based on the investigation specified in (1), and provide the council with a written certification of his decision; (3)if the Treasurer finds that IFCSS is liable for withholdings such practice must be carried out and all previous mistakes must corrected immediately. It is further resolved that The council authorizes the Committee on Financial Affairs to receive and approve the said certification from the Treasurer. Motion adopted with 12 yea, 4 abstain. Voting Record: Zhu, Zhengrong Abstain Yang, Guang Yea Wang, Jian Yea Sun, Shaojian Yea He, Baoping Abstain Chen, Ziqiang Yea Lu, Ping Yea Li, Gang Yea Dong, Qiqi Yea Gao, Qinglin Abstain Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Abstain Wu, Tao Yea Wu, Yue Yea ================================================== Resolution on IFCSS's Tax Filing (C3045) Committee on Financial Affairs Whereas IFCSS has failed filing returns since 1989, it is resolved that (1)The Treasurer must immediately file all returns due and required by law and pay all penalties due for late filing; (2)the Treasurer must report in writing to the council weekly on the progress of filing returns until all returns due are filed and (3)the headquarter is authorized to take full legal action against any IFCSS officer or previous IFCSS officer who is responsible to but not cooperate with filing returns. Motion adopted with unanimous consent ====================================================== Amendment on C3050(Resolution on IFCSS's Land and 3C) (C3050-A1) Wu Tao/Ding Jian Replace C3050 with: Whereas 3C, Inc.'s operation has caused widespread dissatisfaction, and the deed of the land donated to IFCSS is lost, and the original donor has shown a change of mind in donating the land to IFCSS and thus unwilling to replace the lost deed, and 3C's executive has pointed at IFCSS for 3C's failure, it is resolved that A special task force including IFCSS President, the Council Chair and the member of the Financial Committee be set up for following issues: 1). the issues regarding the donated land; 2). the registration and operation of 3C Inc.; 3). the possible legal settlement of the two disputes; 4). the operation of June Fourth Foundation. Amendment adopted with unanimous consent. Original motion (as amended) adopted with unanimous consent. =============================== A Bill on the Incorporation Articles and the Bylaws of the Federation (C3054) Committee of Rules ARTICLES OF AMENDMENT OF THE ARTICLES OF INCORPORATION OF THE INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC. FIRST: The Articles of Incorporation are hereby amended to change the present Article FOURTH (ii) to the following: (ii) promote freedom, democracy, the rule of law and human rights, the advancement of science and culture, and the prosperity of economy in China, SECOND: The Amendment was approved by a majority of the entire Board of Directors. In witness whereof, The Independent Federation of Chinese Students and Scholars Inc. has caused these Articles of Amendment to be signed in its President, Haiqing Zhao acknowledges, under penalties of perjury, that the matters set forth above are true in all material respects to the best of his knowledge, information and belief. Date April 18, 1922 The Independent Federation of Chinese Students and Scholars, Inc. ATTEST: ------------- -------------------------- Hong Gao, Secretary Haiqing Zhao, President ************************ AMENDMENTS OF BYLAWS OF INDEPENDENT FEDERATION OF CHINESE STUDENTS AND SCHOLARS, INC. 1) Change Article II (ii) to the Following: (ii) promote freedom, democracy, the rule of law and human rights, the advancement of science and culture, and the prosperity of economy in China, 2) Delete (b) in the Section 4 of the Article IV, and change (c) to (b) and (d) to (c). 3) Delete " and Supervisory Board " in the Section 5 of Article IV. 4) Change the last sentence in the Section 2 of Article V, " Directors may not serve more than one term. " to " Directors may not serve more than two terms. " 5) Replace the Section 6 of the Article V by Section 6. Qualification of Directors. Directors shall be individuals who are members of the Federation's members and who are engaged in study and/or research at an American university or an American research institution. 6) Remove the Article VII, and rename the Article VIII to Article VII, Article IX to Article VIII, Article X to Article IX. 7) Change the sentence in the Section 1 of the Article VIII ( Officers) "The President and Vice-President shall not be members of the Board of Directors or the Supervisory Board, as provided in Article VII, Section 5." to "The President and Vice-President shall not be members of the Board of Directors, as provided in Article VII, Section 6." 8) Replace the Section 2 of the Article VIII to Section 2. Term of Office and Vacancies. The officers of the Federation shall hold office for a term of one year and until their successors are chosen and have qualified. Officers may succeed themselves in office for only one term. Any vacancy occurring in any office of the Federation shall be filled by the Board of Directors. 9) Add three Sections in the Article VIII (Officers), They read: Section 6. The same person shall not simultaneously hold two positions as the President, Vice-President, and a member of the Board of Directors. Section 7. The Board of Directors, as representative of the members, shall consider, and shall advise the members, whether the work of the officers (other than the President and Vice-President) violates the Articles and/or Bylaws of the Federation. Upon motion of three members of the Board of Directors, a special meeting of the Board of Directors may be called for the purpose of removing the officer or officers. The officer or officers shall be removed by a majority vote of the Board of Directors cast at a meeting called for that purpose at which a quorum is present. Section 8. The Board of Directors, as representative of the members, shall consider, and shall advise the members, whether the work of the President or Vice-President violates the Articles or Bylaws of the Federation. Up motion by three or more members of the Board of Directors, a special meeting of the members may be called for the purpose of the President or Vice President. The President or Vice-President shall be removed by a majority vote of the members cast at a meeting called for that purpose at which a quorum is present. Motion adopted with 10 yea, 3 abstain. Voting Record: Zhu, Zhengrong Absent Yang, Guang Absent Wang, Jian Yea Sun, Shaojian Yea He, Baoping Absent Chen, Ziqiang Abstain Lu, Ping Yea Li, Gang Abstain Dong, Qiqi Yea Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Yea Wu, Tao Abstain Wu, Yue Yea ================================ RESOLUTION ON THE DISCUSSION ABOUT THE IMMIGRATION BILL (C3055) Lu Ping/He Ming Whereas the council realizes that the immigration bill has caused deep concern and different opinions among CSS, Be it resolved, that the IFCSS President gives the council a formal introduction on this issue and the bill text in the council net in five days after the coming council special meeting. that this issue will be discussed in the council net within seven days after receiving the President's post, the President will be invited to join the discussion, that the council may make certain suggestions or decisions if it is necessery. Motion adopted with unanimous consent. =========================================== Resolution on the IFCSS Fourth Congress (C3056) Ge Xun/He Baoping Whereas the task force recommended to the council that the University of Minnesota be the host school of the Fourth Congress; Whereas the IFCSS President promised to the Council that the deposit for the Congress will be available in May; Resolved: The IFCSS Fourth Congress be held at the University of Minnesota; The Council authorize the IFCSS President to sign the contract with the host university. Motion adopted with unanimous consent. ========================================= Resolution on San Xia Dam (Emergency) (C3058) Chen Ziqiang/Luan Shusheng WHEREAS the San Xia has its unique standings and broad influences in the history, geography, culture, humanity, ecology and environment etc, both in China and in the world; BE IT RESOLVED That IFCSS greatly concerns on the recent adoption of the San Xia Dan Proposal which was approved by the latest National People's Congress in China; BE IT FURTHER RESOLVED That IFCSS hope that the Chinese Goverment adopt a scientific and democratic principle, with broad considerations and carefully verified evidences, to guide the future dcision- making on the San-Xia's fate. __________ Motion adopted with 10 yea, 3 abstain. Voting Record: Zhu, Zhengrong Absent Yang, Guang Absent Wang, Jian Yea Sun, Shaojian Yea He, Baoping Yea Chen, Ziqiang Yea Lu, Ping Abstain Li, Gang Absent Dong, Qiqi Abstain Gao, Qinglin Yea Luan, Shusheng Yea He, Ming Yea Ge, Xun Yea Ding, Jian Yea Wu, Tao Abstain Wu, Yue Yea =========================================================== \end