Subject: Inspection Agenda (Draft)

From: Hongguang Zhou <[email-masked]>
Date: Wed, 1 Sep 1993 01:06:24 -0400 (EDT)

Dear Colleagues:
Please make your comments and sugestions for our forthcoming inspection
at the HQ. Thank you for your attention.
Zhou Hongguang
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| Hongguang Zhou            Voice:                (404)727-0641 |
| Emory University          Fax:                  (404)727-0372 |
| Atlanta, GA 30322         Internet:[email-masked]|
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                        Agenda 
                          for
The Site Examination of IFCSS HQ Financial and Assets Situation
                           by
              IFCSS Council Inspection Team
                       September, 1993
Proposed by Finance Committee  Drafted by Zhou Hongguang

1. Time and Place

1.1	Time: 9/17-9/19/93 (proposed)
1.2	Place: IFCSS HQ Office, Washington, D.C.

2. Parties involved:
	
2.1	IFCSS Council: Shen Tong, Qi Bing, Zhou Hongguang
2.2	HQ: 	President and Treasurer of the 4th term
		President and Treasurer of the 5th term
2.3	IFCSS SVC: one member as an observer:	

3. Objectives:

3.1	To review the financial records of 4th IFCSS HQ and the up to 
date records of the 5th term
3.2	To compose fixed asset list
3.3	To gather information needed for financial regulations 
amendment regarding the operation of IFCSS

4. Requirements on the HQ

4.1	The HQ should have all financial records according to the 
current IFCSS financial regulations ready for reviewing before the 
arrival of the Council team. In cases that is not specified in the 
regulations, the records should be prepared in the way as the general 
accounting practice.
4.2	The financial records should include the revenue and expenses 
of the whole 4th term and the revenue and expenses of the 5th term 
during the transition of the terms and the week in which the Council 
team arrives.
4.3	The HQ should provide the breakdown of the accounts of the 
Information Center, Newsletter and the 5th Congress.

4.4	The HQ should provide a list of fixed assets of IFCSS including 
the HQ office in Washington, all working committees and the Council 
members.

4.5	The HQ should provide the complete payment records of all HQ 
full, part-time and temporary employee.

4.6	 The HQ should provide all other documentation necessary for 
the smooth and thorough inspection by the Council Team.

5. Cooperation in the site Examination
5.1	The HQ should provide full assistance, access to the site and 
all possible conveniences to the Council Team and the SVC member 
as to the reviewing the financial and fixed assets situations at the 
HQ.
5.2	 The HQ should provide necessary transportation and 
assistance in accommodation to the Council Team and the SCV 
member while they are in Washington.

6. Others
6.1	In case that the situations arise that is not anticipated in the 
above, the parties involved should consult with each other and solve 
the differences according to the IFCSS Constitution and Bylaws and 
resolutions.

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