IFCSS 5th Term Council News Release CN 5003 -- Minute of First Council Teleconference August 28, 1993 The first session of the 1st IFCSS council regular teleconference started at 22:00 EDT Saturday, August 14, 1993. The attendants include: IFCSS Council members: Chen Dong, Ding Yungui, Dong Liqun, Fan Hongran, Liang Er, Liu Chen, Qi Bing, Ren Songlin, Shen Tong, Wang Jing, Xu Datong, Zhang Feng, Zhang Li, Zhou Hongguang [Shao Qing was absent for acceptable, Li Wenyan was absent for unknown reason] (invited participants, no voting rights:) Lin Changshen, IFCSS President Shi Heping, IFCSS Vice President Zhang Qingsong, former IFCSS Executive Director IFCSS Newsletter editor-in-chief nominee Huang Songyun, IFCSS Chief of Staff nominee Li Kening, IFCSS Supervisory Committee member Gen Xiao, former IFCSS President Luan Shusheng, chair, IFCSS Committee on Scientific, Culture and Educational Exchange with China Liu Zhengdong, Volunteer, IFCSS Committee on Scientific, Culture and Educational Exchange with China Liu Chengyan, Chair, LCs Working Committee (not related to IFCSS) This session lasted 5 and half hours and ended at 3:30 EDT Sunday, August 15, 1993. The second session of the teleconference started at 20:00 EDT Saturday, August 21, 1993. The attendants include: IFCSS Council members: Chen Dong, Ding Yungui, Dong Liqun, Fan Hongran, Liang Er, Liu Chen, Qi Bing, Ren Songlin, Shao Qing, Shen Tong, Wang Jing, Xu Datong, Zhang Feng, Zhou Hongguang [Zhang Li was absent for acceptable, Li Wenyan was absent for unknown reason] invited guest: Lin Changshen, Shi Heping, Huang Songyun, Li Kening, Luo Lishi (IFCSS SVC chair), Luan Shusheng, Liu Zhengdong, Liu Chengyan This session lasted 5 and half hours and ended at 1:30 EDT Sunday, August 22, 1993. During the meeting, IFCSS HQ working plan, budget proposal and personal nomination were reviewed. Resolutions related to HQ report, later commer and IFCSS scholarship have been discussed. The following is a brief of the meeting. 1. The meeting starts with the adoption of the Order of the conference. 2. Mr. Lin Changshen, President of IFCSS, first briefed the HQ working plan, Budget proposal and personal arrangement, followed by question and answers. 3. Mr. Shi Heping, Vice President of IFCSS, briefed the plan for student service projects, followed by question and answers. 4. Mr. Liu Chengyan was invited to give an introduction of later arrival students' concern and the operation of their organization. 5. Ms. Shen Tong, Chair of council finance committee, reported on the research about HQ budget proposal. 6. The HQ proposed budget plan has been approved by the Council (see voting record). 7. Two resolutions on IFCSS finance plan proposed by Council Finance Committee were discussed. [The first session adjourned] 8. IFCSS HQ proposed personal arrangement were approved (see voting record). 9. Resolutions sponsored by Council Personal Committee were discussed. 10. Resolutions sponsored by Council members on IFCSS project, establishing Service Foundation, lated arrival Chinese students, IFCSS scholarship were discussed. 11. Finance related resolutions were discussed. 12. Free speech. __________________ [ Voting Records ] ================== All motions are numbered as their orders appeared on the table. All principal motions (numbered as CP5***) and amendments (numbered as CM5***) are listed. Other secondary motions are listed only when they are necessary for clarity, they also are numbered as CM5***. Adopted principal motions are then become official resolutions and re-numbered as CR5***. ============================================================================= I. The IFCSS Annual Budget: Fiscal Year of 1993-1994 proposed by IFCSS HQ A. Revenue (Estimated) Donation from Society $120,000 Student Service $100,000 Grant from Foundations $30,000 Remaining Funds from Fiscal Year of 1992-1993 $69,500 ============================================================ Total Revenue $319,500 B. Expenditure Operation Cost Monthly Annually (1) HQ Staff Compensation Four Full Time Staff Members and One Part Time Accountant $2,000 X 4 $96,000 ------------------------------------------------------------ Subtotal $96,400 (2) HQ Operating Cost a. Office Rent $10,900 b. Phone Bills $15,000 c. Mailing $2,000 d. Office Supply $2,000 e. Printing/Copying $2,000 f. Travel/Transportation $15,000 (*) h. Office Equipment $3,000 j. Miscellaneous $5,000 ------------------------------------------------------------ Subtotal $54,900 (3) Council (16 Members) Tele-Conference $4,000 Telephone Compensation $6,000 Miscellaneous $1,000 ($) ------------------------------------------------------------ Subtotal $11,000 (4) Supervisory Committee (5 Members) Tele-Conference $800 Telephone Compensation $1,800 Miscellaneous $200 ------------------------------------------------------------ Subtotal $2,800 (5) Working Committees $10,000 (6) Newsletter $18,000 (#) (7) Project Assistants $36,000 (8) Round-Table Meeting $12,000 (9) The 6th Congress $60,000 ============================================================ Total Expenditure $300,700 C. Surplus $18,800? [Note: This budget proposal is approved except B.2.f, B.3 and B.6. (*) frozen, ref. I-2(CP5002) ($) changed, see IV-1(CP5018) (#) un-approved, ref. voting record I.B.6 ] ------------------------------------------------------------------------------ I-1. Motion (CM5001) by Shen Tong Review the budget plan item by item. [Note: CM5001 was adopted through unanimous consent.] ------------------------------------------------------------------------------ I-2. Resolution on budget plan B.5 (CP5002) by N/A Temporarily freeze item B.2.f [Note: CP5002 was adopted through unanimous consent.] ------------------------------------------------------------------------------ I-3. Resolution on budget plan B.5 (CP5003) by Zhou Hongguang/Ding Yungui Temporarily freeze item B.5 [Note: CP5003 was rejected with 3 Yeah, 7 Abstains, 4 Nay, 2 absent] ------------------------------------------------------------------------------ I-4. Resolution on budget plan B.6 (CP5004) by Shen Tong/Zhou Hongguang Temporarily freeze item B.6 [Note: CP5004 was rejected with 7 Yeah, 1 Abstains, 6 Nay, 2 absent] ------------------------------------------------------------------------------ I-5. Resolution on budget item plan B.7 (CP5005) by Ding Yungui/Zhou Hongguang Temporally freeze item B.7 until HQ submit a detail plan. [Note: CP5005 was rejected with 7 Yeah, 1 Abstains, 4 Nay, 2 absent] ------------------------------------------------------------------------------ I-6. Resolution on budget item plan B.7 (CP5006) by Dong Chen/Wang Jing Be it resolved: 1. Pass item B.7, 2. HQ shall supply a detail project list later. [Note: CP5006 was adopted as CR5002 with 12 Yeah, 2 Abstains, 0 Nay, 2 absent] ------------------------------------------------------------------------------ I-7. The Resolution on the 4th term financial report (CP5007) by Financial committee, Drafted by Shen Tong Whereas the 4th term financial report was given in an incomplete form and even after the 5th term budget was submitted to financial committee of the council, the report is still an estimated number. Whereas since the IFCSS HQ does not have a equipment list therefore, the council can not examine the corresponding items in the HQ budget. Whereas the members of the council financial committee hold the responsibility to the members of the council and IFCSS and have the right to know the finance of the IFCSS. Be it resolved: The members of financial committee will go to HQ and give a clear report for last term and a list of IFCSS equipments. [Note: CP5007 was rejected with 7 Yeah, 5 Abstains, 3 Nay, 2 absent] ------------------------------------------------------------------------------ I-8. Amendment to CP5006 (CM5002) by Ren Songlin Change to "A local third party will go to HQ ..." [Note: CM5002 was rejected with 3 Yeah, 7 Abstains, 4 Nay, 2 absent] ------------------------------------------------------------------------------ I-9. The Resolution on Compensation for Members of Transition Team (CP5008) by Finance Committee, Drafted by Zhou Hongguang Whereas new presidency and vice presidency have been elected on the annual IFCSS congress, and the transition of the HQ administration has to be made between the outgoing term and the new term; Whereas a transition team has to be set up to ensure the smooth transfer of the HQ administration and there has no such a team exist; Whereas to ensure function of the transition team, the team has to be consist of no fewer than two members from the outgoing term and no more than two members from the new term; Whereas the members of the transition team have to be compensated for their work and there is no such regulations being set before; and Whereas the compensation for the team are as follows: outgoing term members to be paid no less than two(2) weeks new term members to be paid more than two(2) weeks, starting as of the date of report to the HQ, which should be within seven(7) days of the election, by the new term members the compensation for the transition team should no more than thirty(30) days. Therefore, be it resolved by the 1st 5th Council teleconference that the transition team members be compensated as the above setforth. [Note: CP5008 was rejected with 7 Yeah, 7 Abstains, 0 Nay, 2 absent] ============================================================================= II. Personnel Arrangement for 5th Term IFCSS submitted by IFCSS HQ Headquarters Office ------------------- President: Lin Changshen (full time) Vice President: Shi Heping (temporary) a. Executive Director: Liu Xiaozhu (full time) b. Chief of Staff: Huang Songyun (full time) c. Newsletter: Zhang Qingsong (part time) (*) d. Treasurer: Jiang Zuihong (part time) Working Committees ------------------ e. Human Rights Committee: Xiao Qiang f. Government Affairs Committee: Liu Xiaozhu g. Grassroots Organizations Committee: Huang Songyun h. Post Graduation Liaison Committee: Deng Yuanpei j. Fund Raising Committee: Shi Heping k. Theoretic Research Committee: Wu Tao l. IFCSS Newsletter Editor in Chief: Zhang Qingsong ($) m. Chinese Community Information Center: Ding Jian n. Humanitarian Assistant Committee: Zhang Yalai [Note: personal arrangement is approved except II.c and II.l. (*, $) un-approved, ref. voting record II.c, II.l ] ------------------------------------------------------------------------------ II-1. Resolution (CP5009) by Personnel Committee, drafted by Songlin Ren The Personnel Arrangement for 5th Term IFCSS recommended by Mr. Lin Changshen, the President of 5th IFCSS, has been approved by Personnel Committee of the 5th council. [Note: see CM5003] ----------------------------------------------------------------------------- II-2. Resolution (CP5010) by Chen Dong/Ren Songlin According to IFCSS Bylaw, a Working Committee exist until it's explicitly dissolved by Congress or Council, Be it resolved, Dissolve all IFCSS Working Committees immediately before approve any Working Committees. [Note: CP5010 was rejected with 2 Yeah, 7 Abstains, 5 Nay, 2 absent] ----------------------------------------------------------------------------- II-3. Resolution (CP5011) by Liu Chen/Qi Bin Enforce HQ propose dissolving all Working Committees not going to be sponsored by this term. [Note: CP5011 was rejected with 7 Yeah, 5 Abstains, 2 Nay, 2 absent] ----------------------------------------------------------------------------- II-4. Resolution on Working Committee (CP5012) by Ding Yungui/Liu Chen Be it resolved, 1. that the IFCSS HQ must supply a list of last year's Working Committees (WC's) which are under consideration and which are to be dissolved for the Council's approval, otherwise all those WC's shall still exist by default according to the by-law; 2. that the Council will examine and vote on newly set up Working Committees before discussing the nominations. [Note: Resolution CP5012 was adopted as CR5003 through unanimous consent.] ----------------------------------------------------------------------------- II-5. Motion (CM5003) by Liu Chen Vote the HQ personal proposal item by item. [Note: CM5003 was adopted with 8 Yeah, 1 Abstain, 5 Nay, 2 absent] ----------------------------------------------------------------------------- II-6. Motion (CM5004) by Ding Yungui The Humanitarian Assistant Working Committee has already been set up, its chairperson will remain the same by IFCSS bylaw, therefor no voting is needed for this item. [Note: CM5004 was adopted with 10 Yeah, 2 Abstain, 2 Nay, 2 absent] ============================================================================= III-1. Resolution on IFCSS related projects (CP5013) by Liang Er/Chen Dong Whereas the council has been entitled the legal responsibility of IFCSS by the IFCSS Charter, Whereas there is no clear definition about project in IFCSS bylaw, Be it resolved that: 1. IFCSS HQ shall not sign any project contracts prior to the ratification by council or related council committee. 2. Council has the right to monitor and stop any working committees or on going projects, except where prohibited by law. 3. IFCSS shall open all projects for public bidding. [Note: CP5013 was adopted as CR5004 through unanimous consent.] ------------------------------------------------------------------------- III-2. The Resolution of Establishing a Chinese Students and Scholars Service Foundation (CP5014) by Fan Hongran/Dong Liqun whereas with the still increasing large Chinese population in America, the IFCSS, the only nation-wide Chinese Students and Scholars organization, should take on the responsibility to better serve this social group in addition to promote democracy in our homeland of China; Whereas the IFCSS faces a financial challenge for existence and the need of more financial aid sources; Whereas there are some technique difficulties for the IFCSS to make more profit as a non-profit organization; It is resolved that the IFCSS should establish a Chinese Students and Scholars Service Foundation to unite and serve a larger population of other groups, in the mean time, this Function would response for fund raising for the IFCSS; It is further resolved the daily operation of this Foundation would not under the direction of the IFCSS HQ or the IFCSS Council. This Foundation would be run by the board of trustee which will be approved by the IFCSS Council. The Foundation's income and donation would be transferred to the IFCSS based on the contract in accordance with the standard procedure which has been followed in the United States. [Note: CP5014 was adopted as CR5005 with 9 Yeah, 3 Abstain, 1 Nay, 3 absent] ----------------------------------------------------------------------------- III-3. The Resolution on IFCSS and the New-Comers' Organization (CP5015) by Wang Jing/Zhang Feng The situation under which New-Comers' Organization(NCO) established has created an image of a splitting CSS community. Whereas IFCSS is to serve and represent the interests of the whole Chinese Scholars and Students (CSS) community, Whereas misunderstandings and lacking of communication have caused problems between some late arriving CSS and other CSS, It is the responsibility of IFCSS to oversee this issue and solve the related problems. Be it resolved: IFCSS initiate and keep contact with the NCO and show the willingness of working with them for their interests. Be it further resolved: IFCSS provide services to NCO when feasible, which may include equipmental support, information consulting and other kind of support for specific projects that would benefit the CSS community. IFCSS should always have its gate open up equally to both the early-arriving CSS and the late-arriving CSS in order to achieve its goal of serving the complete CSS community in the US. [Note: CP5015 was adopted as CR5006 through unanimous consent.] ----------------------------------------------------------------------------- III-4. The Resolution on the Later-Comers' concerns about possible hurt because of CSPA (CP5016) by Wang Jing/Zhang Feng Whereas all the CSS community consider CSPA as a great achievement. Whereas in the process of CSPA writing, there is little attention paid to those Fellow Chinese Students who came United States after April 11m, 1990. Whereas after CSPA Implementation began, interests conflict between Late Arriving Dependents (LADs) and Late Arriving Students (LASs) become a bad sign for both organization and CSS community. Be it resolved: (1) Being an organization on behalf of the whole CSS, IFCSS HQ should compose a comprehensive fact-based report on all the issues of CSPA as soon as possible. (2) It's IFCSS's liability and obligation to provide fair opportunities to the whole CSS community. If CSPA really hurt the interests of LASs after some periods of CSPA Implementation, IFCSS HQ should show its favorites and sympathy towards LASs on this interests conflict issue and work on reducing any possible hurt. (3) IFCSS HQ should assign one person (one from 4 full time) as the coordinator with NCO to monitor the latest CSPA situation, to keep all CSS especially Later-comers informed by up-date official information. [Note: CP5016 was adopted as CR5007 through unanimous consent.] ----------------------------------------------------------------------------- III-5. Resolution on the Award Project (CP5017) by Ding Yungui/Zhang Feng Whereas the IFCSS Working Committee of Science and Technology, Culture, and Education Exchange (the IFCSS WC in short hereafter) was authorized in the last term to carry out a project that would award some college students in China for their achievement in academical studies and sponsor some activities of student organizations on a competitive and selective basis (hereafter refer to as the project); Whereas the IFCSS WC was not able to carry out this project before the end of the last term largely because of hard-to-control application process, and thus the project has been carried over to the new term of the IFCSS; Whereas the project is the first meaningful one of this type of the IFCSS in its pursuit of educational and cultural exchange with China, and thus bears a unique significance; Whereas the exchange with China is the focus point of the new term and educational exchange is a vital part of it, and the same award project will be continued (upon the approval by the Council) in the current year; Whereas the IFCSS WC has announced the winners of the awards and the amount of the awards; Be it resolved 1) That the award for twelve (12) students and funding for one (1) organizational activity selected by the IFCSS WC shall be honored by IFCSS, the name of IFCSS shall be acknowledged together with other donating organizations. 2) That each one of the award winners shall be awarded the promised $240.00, and the organization $100, part of which ($1,800(*) in total) will come from the remaining balance of the last term and the rest ($1,180(+)) from external sources IFCSS shall go to; 3) That the IFCSS WC shall file a detailed report to the IFCSS headquarters on this project, including the rules of selection and all the application documents. These materials shall be permanently kept for future reference. (*) The amount was changed from $2,000 to $1,800 by the suggestion of Dong Liqun. (+) Changed correspondingly. passed. [Note: CP5017 was adopted as CR5008 with 10 Yeah, 1 Abstain, 2 Nay 3 absent.] ----------------------------------------------------------------------------- III-5.1. Amendment (CM5005) by Ren Songlin Delete all detail amount of fund in section 2. [Note: CM5005 was rejected with 4 Yeah, 8 Abstain, 1 Nay, 3 absent] ============================================================================= IV-1. The Resolution on the Raising of the Budget of the 5th Council (CP5018) by Financial Committee Whereas there are some unexpected issues that need to be discussed within the council by teleconference and in some cases council members have to go to D.C. to work with the HQ. Whereas the current budget of the council is limited. Be it solved: The miscellaneous part of the budget of the 5th council will be raised from $1000 to $3000. To use this part of money needs the approval of the majority of the council. [Note: CP5018 was adopted as CR5009 through unanimous consent.] ------------------------------------------------------------------------------ IV-2. Amendment for the IFCSS Financial regulations (CP5019) by Financial Committee Article 1. change "after he is elected as the president." to after he starts transition period. Article 5. change "after he is elected." to after he starts transition period. Article 11. add (no less than two representatives) after "any authorized agent of the council." Article 16 add (include president,vice-president,treasurer,assistant treasurer...etc.any related person.) before "if is recommended by the council." [Note: CP5019 was adopted as CR5010 through unanimous consent.] ----------------------------------------------------------------------------- IV-3. Motion to reconsider (CM5006) by Zhang Li Here I propose to RECONSIDER the motion regarding inspection team to HQ lead by financial committee members,... [Note: CM5006 was adopted through unanimous consent.] ----------------------------------------------------------------------------- IV-4. Resolution on Examination of the Financial and Asset Situation of IFCSS HQ(CP5020) by Finance Committee, drafted by Zhou Hongguang I. Background During the each transition of the HQ, there has been always discrepancy occurred in the financial records of HQ. This year is again sees no exception. The financial report by the 4th term is incomplete and even after the 5th term budget request has been was submitted to the Council's Finance Committee and the repeated request by the Finance Committee of furnishing update information, the report by the HQ is still full with estimated figures. II. Objectives Financial records To compose fixed asset list Workload evaluation To gather Information for financial package regarding the operation of HQ III. Efficiency analysis Benefits that may resulted from such a site examination Costs involved: travel and lodge expenses by the Finance Committee Expected date of report to the Council Whereas since the IFCSS HQ does not have a equipment list therefore, the council can not examine the corresponding items in the HQ budget. Whereas the members of the council financial committee hold the responsibility to the members of the council and IFCSS and have the right to know the finance of the IFCSS. Be it resolved: The members of financial committee will go to HQ and give a clear report for last term and a list of IFCSS equipments. [Note: CP5020 was adopted as CR5011 with 9 Yeah, 4 Abstain, 0 Nay, 3 absent.] ----------------------------------------------------------------------------- IV-5. Record to CP5003 (CM5007) by Ren Songlin As request of Financial Committee of Council, I have examined the duty and salary arrangement of the interface time between 4th and 5th HQ. According to the IFCSS regulation and duty arrangement, the persons should have payment in the time period are: 4th HQ Gen Xiao, one month salary (on duty whole month) He Boping, half month salary (5 days on duty and 10 days vacation) Zhang Qingsong, one month salary (on duty whole month) 5th HQ Lin Changshen, one month salary (on duty whole month) Shi Heping, one month salary (on duty whole month) Liu Xiaozhu, one month salary (on duty whole month) Jiang Zuihong, half month salary (on duty whole month, half payment) [Note: Record CM5007 was approved through unanimous consent.] ====================================================== CP5003 I.B.5 CP5004 I.B.6 CP5005 CP5006 CM5002 Chen Dong N Y N Y N Y Y Ding Yungui Y N Y A Y A A Dong Liqun A Y Y A N Y N Fan Hongran N Y N A N Y A Li Wenyan - - - - - - - Liang Er N Y N Y N Y A Liu Chen A Y N Y N Y N Qi Bing Y Y Y A Y A A Ren Songlin N Y N Y N Y Y Shao Qing - - - - - - - Shen Tong A Y Y A N Y N Wang Jing A Y N A A Y A Xu Datong A Y A A N Y A Zhang Feng A Y Y A A Y Y Zhang Li A Y Y A N Y N Zhou Hongguang Y A Y A Y Y A -------------------------------------------------- CP5007 CP5008 CP5010 CP5011 CM5003 CM5004 Chen Dong N A Y N N Y Ding Yungui A A N Y Y Y Dong Liqun Y Y A Y Y Y Fan Hongran A A A Y Y A Li Wenyan - - - - - - Liang Er N A A A A Y Liu Chen Y A N Y Y Y Qi Bing Y Y N Y Y Y Ren Songlin A Y Y A N A Shao Qing - - N N N N Shen Tong Y Y A A Y Y Wang Jing A A A Y N N Xu Datong Y Y A A N Y Zhang Feng Y Y N Y Y Y Zhang Li N A - - - - Zhou Hongguang Y Y A A Y Y -------------------------------------------------- II.a II.b II.c II.d II.k II.l Chen Dong Y Y Y Y Y Y Ding Yungui A Y A A A A Dong Liqun Y Y A A Y A Fan Hongran Y Y A Y Y A Li Wenyan - - - - - - Liang Er Y Y Y Y Y Y Liu Chen A Y A A Y A Qi Bing A A A A A A Ren Songlin Y Y Y Y Y Y Shao Qing Y Y Y Y Y Y Shen Tong Y Y A Y Y A Wang Jing Y Y A Y Y A Xu Datong Y Y Y Y Y Y Zhang Feng Y Y Y A Y Y Zhang Li - - - - - - Zhou Hongguang Y Y A A Y Y [Note: II.e, II.f, II.g, II.h, II.j, II.m were passed through unanimous consent. For II.n, see CM5004] -------------------------------------------------- CM5005 CP5014 CP5017 CP5020 Chen Dong Y N N A Ding Yungui N Y Y Y Dong Liqun A Y Y Y Fan Hongran A Y Y Y Li Wenyan - - - - Liang Er - - - - Liu Chen A Y Y Y Qi Bing A Y Y Y Ren Songlin Y A N A Shao Qing A A A A Shen Tong Y Y Y Y Wang Jing A Y Y Y Xu Datong Y A Y A Zhang Feng A Y Y Y Zhang Li - - - - Zhou Hongguang A Y Y Y =================================================== Dong Chen (signed) Secretary IFCSS Council Dong Liqun (signed) Chairperson of the IFCSS Council