iMeet is a Netscape Livewire-based application that lets employees easily find and reserve meeting space. A room database containing information such as physical location, in-room resources, and maximum occupancy is used to search for and reserve meeting rooms. Some of the key features of the iMeet application include:
This application was developed by Ingenia Communications Corporation. If you have any technical questions or comments regarding this application please feel free to contact the development team (imeet@ingenia.com). Questions about Ingenia Communications, should be directed to info@ingenia.com.
If you wish to contact Ingenia Communications, please send your
correspondance to:
info@ingenia.com | |
Snail Mail |
Ingenia Communications Corporation CTTC Building, Suite 4200 Carelton University 1125 Colonel By Drive Ottawa, Ontario, Canada K1S 5R1 |
WWW | http://www.ingenia.com/ |
Telephone | (613) 526-2200 |
Fax | (613) 526-2703 |
Though iMeet is not formally supported by Ingenia Communications Corporation, bug reports and suggestions for improvement may be mailed to:
Before using the iMeet application, it is first necessary to Log in to the application.
After you have logged in you are presented with your personal calendar . This is the default screen. The toolbars at the top of the page allows you to navigate to other areas of the iMeet application.
The other main areas of the iMeet application are:
To access the iMeet user application, simply enter your username and password in the areas provided.
To access administration functions, enter the admin username and password instead.
You may also choose to change your password
from this screen.
My Calendar
This screen displays all meetings that you are attending for the
current day. These are meetings you are invited to, and meetings that
you have originated. If you have originated any of the meetings shown
for the day, then you will see both edit and delete
options. These allow you to change the meeting parameters or cancel
the meeting outright.
There are four ways of changing the date you are looking at.
A number of actions are possible from the My Calendar Screen:
Clicking on the meeting description hypertext will take you to the meeting detail screen for that meeting.
Clicking on the room name hypertext will take you to the meeting room information screen for that room.
Clicking on the floorplan icon next to a meeting will display a map with the meeting room highlighted
Clicking on the week icon will display a summary of all your meetings
for the week.
Meeting Room Information
This page allows you to select a meeting room to view. Once you have
selected a room and have clicked on the view button, the iMeet
application displays all information pertaining to this particular
room. This includes information such as the maximum occupancy of the
room, the equipment available for use in the room, and all meetings
booked for that day in that room.
The date may be changed in a manner similar to the User Calendar screen.
Also like the User Calendar screen, clicking on the week icon will display
a summary of all the meeting booked in that room for the week. Clicking
on an individual meeting bar inside that applet will take you to the
Meeting Detail screen.
Book a Meeting
This page allows you to reserve a meeting room. The screen should be
fairly intuitive. The date of the meeting is displayed at the top of
the page. You can change this date either by typing a new date in the
field, clicking on the calendar applet, or by using the navigation
arrows at the top of the screen. In addition to specifing the date
you must indicate the location, start time, and end time for the
meeting. You can specify the start and end time in two different
ways. You can either select the time from the drop lists, or you can
specify the time using the java applet to the right of these two
fields. Using this applet should be intuitive. Simply place the
green marker under the desired start time, and the red marker under
the desired end time. Clicking on OK will cause the drop lists on the
Book a Meeting page to update to the values you had selected in the
Java applet.
To simplify the task of selecting employee's names from a potentially long list, a special input widget is supplied. The buttons labeled with the letters of the alphabet limit the list to last names begining with the letter clicked and any names that follow. For example, clicking on the button labeled 'L' will limit the list of employees to show only those employees whose last names start with a letter between L and Z. To invite an employee, simply select their name from the list on the left and click on the right arrow button. (Note that this box supports multiple selection, so you can hold down the Ctrl key to select more than one name at a time.) If you invite an employee and then realize they shouldn't be invited, simply select their name from the list on the right and click on the left arrow button.
The last thing to do in the Book a Meeting page is to enter a public description for the meeting (for example, "Weekly Marketing Meeting") and a private description which can only be seen by the person who originated the meeting, and people attending the meeting.
Once all of this information has been specified click on the button
labeled Book to process the reservation. The button labeled Cancel
will return you to your daily schedule.
Search for a Meeting Room
An added
feature of the iMeet application is that it allows you to search for a
meeting room that is the closest match based on criteria you specify.
If you are not sure which meeting room best fits your purposes you can
click on the search button. This loads a page that allows you to
specify when you would like the meeting to start, how many people will
be attending, what equipment you will require, which building you will
want the meeting in, and the duration of the meeting. Once the search
criteria are specified, and you click on the button labeled Find a
Room, the iMeet application runs a quick search for the meeting rooms
that best fit your requirements.
The results of this query are displayed on a page that shows you in order of closest matches which rooms best fit your purposes. If you see a room you would like, select a start time from the drop list and click on book. This will return you to the Book a Meeting page with default values filled in based on your choices in the search routine.
Meeting Detail
This screen shows all the relevant information for a particular meeting,
including the date and time, meeting originator, public and private
description text, meeting attendees, and equipment available in the
meeting room.
TIP: To jump directly to the meeting detail screen, select the hypertext meeting description from either the My Calendar or
Meeting Room Information screens.
Administration Functions
The Administration functions are actually an entire database administration
application build into iMeet. In addition to regular application users,
there is one special user account, the admin account, that allows
administration activities to take place.
Typical Administrarion duties include:
If you forget your password, you will have to get the admin user
to reset it for you.
Log Out
By clicking on Log Out, all information pertaining to your identity is
deleted from the current session and you are returned to the
Log In screen. This ensures that no other user can
come along and delete or book meetings in your name.