Disclaimer: This wiki is a supplemental venue for open discussion associated with the 2007 Society of American Archivists Annual Meeting; it IS NOT provided, hosted or officially endorsed by SAA as an organization.

Records Management Roundtable Meeting

From Saa2007

Jump to: navigation, search

Records Management Roundtable Web Site

[edit] Records Management Roundtable

SAA August 29 2007 6:00-8:00

Agenda

I. Open (6pm)

II. Welcome from the Chair (Margaret Merrick, Chair)

      A.  Introduction of steering committee.
      B.  Introduction of outgoing and incoming SAA Council liaisons to roundtable.
      C.  Visits From SAA members (this may occur at any time during meeting).
      D.  Distribution of Roundtable membership roll sheet.

III. Reports

      A.  Distribution of 2006 Roundtable Report to SAA 
      B.  Chair report
          1.  SAA Leadership meeting report
          2.  ARMA/SAA Joint Committee
      C.  Vice-chair and newsletter editor report (letter from Russell James)
      D.  Webmaster report (Ed Galvin).

IV. Elections

      A.  We need more steering committee members. Here is a short job description for a member:
                 "Members of the records management roundtable steering committee assist in the 
                 between-meeting development and activities of the roundtable.  This includes, but 
                 is not limited to: providing input on matters placed before the roundtable by the 
                 SAA Council and staff; providing guidance and advice to the chair and vice-chair on
                 matters pertaining to the administration of the roundtable; promoting roundtable 
                 activities within their institutions, state and local professional associations, 
                 and communities; contributing time to the projects and other endeavors of the 
                 roundtable; submitting articles for publication in the roundtable newsletter; and 
                 performing other duties as necessitated by the business of the roundtable.  
                 Commitment times vary for steering committee members.   Members are asked to keep
                 diligent watch on their email accounts, as most roundtable business is conducted 
                 via email and prompt responses are required for most steering committee business.
                 Steering committee memberships are for two (2) years, from annual meeting to 
                 annual meeting."
      A.  Steering committee elections (vote for 15)
          1. Candidates
             a.  Alison Stankrauff has served as the Campus Archivist at the Indiana University 
                 South Bend campus since 2004. She is a lone arranger there, and inherited an            
                 archives that had not had an archivist for ten years. She has created all of the
                 archives’ policies and has seen records management on the Indiana University South
                 Bend campus as one of her primary goals. She has done much work establishing ties 
                 with departments and offices across campus and collecting records.   Previous to 
                 her current position, Alison served as a reference archivist at the American Jewish
                 Archives, and previous to that, as a technician at the Reuther Labor Archives at 
                 Wayne State University. She interned at the Rabbi Franklin Archives at Temple Beth
                 El in metropolitan Detroit. Alison graduated with her Masters in Library Science 
                 with Archival Administration concentration in 2002 from Wayne State University, and
                 has a Bachelors degree in history from Antioch College.
             b.  Debra Kimok received my B.A. in History at the State University of New York (SUNY)
                 at Plattsburgh in 1997 and my MLS at SUNY Buffalo in 2000.  She works in the 
                 Feinberg Library at SUNY Plattsburgh, currently serving as a reference/instruction
                 librarian and special collections librarian.  She is a board member of the Kent
                 Delord House (a local historical association), a member of the North New York
                 Library Network (NNYLN), and he North Country Digital History Planning Group.
             c.  Greg Johnson is the digital iniatives archivist and content administrator for the
                 Ward M. Canaday Center at the University of Toledo.  He is currently working on 
                 a project for the creation of electronic records and email retention policies for 
                 the university, a project to implement a digital content management system for
                 the university, a project as content administrator for the online museum for
                 Northwestern Ohio history Toledo's Attic, a project to update and improve the
                 Canaday Center and university websites, and a project to create digital
                 exhibitions of Canaday Center materials.  He holds a BA in history from Knox
                 College, and MA in modern American and early modern/modern European history from
                 Purdue University, and an MLS from the university of North Carolina at Chapel Hill. 
             d.  Jennifer Young is the archivist for the Salt River Pima-Maricopa Indian
                 Community in Scottsdale, Arizona.  She received her MLS from the University of
                 Arizon.  She works with active and inactive records, paper and electronic.  Since
                 the records office at the community is a new venture, she spends a lot of her
                 time deciding policies and standards and procedures and documenting.  Her interests
                 include applying technology to promote access and in the outreach and exhibit 
                 aspect of archives and RM.    
             e.  Lorraine Stuart, CA administers the records management program at the Museum of
                 Fine Arts in Houston.  
             f.  Bradley J. Wiles is a graduate student in the MLS program at the University of 
                 Wisconsin-Madison.
             g.  Matthew Eidson is the acting director of of records center operations at the 
                 Washington National Records Center in Suitland, Maryland, as an employee of the
                 National Archives and Records Administration (NARA).  Previously, he served four 
                 years as an archivist/senior records analyst in the life cycle management division
                 of the National Archives and Records Administration (NARA), where his work has 
                 focused on the appraisal of agency electronic records retention and disposal.  He
                 previously worked at the Georgia Archives.  He holds an MLS from the University of
                 Pittsburgh.
             h.  Elizabeth Fairfax, MA, CA has been the records manager for an island county in
                 Washington state since 1996.  She also provides private archives and manuscript
                 management for private clients and teaches personal and small-organization
                 management while serving as archivist for several social and fraternal
                 organizations  Before her current job, she served as archivist, records manager,
                 and museum director for a tribal cultural center, successfully writing grants and
                 directing NHPRC and WSHRAB funded projects.  She holds an MA in history with 
                 certification in the graduate program for archives and records management and
                 certification in the graduate program for historic materials preservation, all from
                 Western Washington Univesity.  She holds a teaching certificate for secondary and
                 adult education and taught gifted and honors students in public schools while
                 studying in graduate school.  She has mentored 2 SAA members in the past 3
                 years, has been a member of SAA since 1986, and served for 2 years as chair
                 of this roundtable (RMRT).
             i.  Other nominations from the floor.
      B.  Vice-chair/chair-elect election (vote for 1)
          1. Candidates 

             a. Jackie Esposito has served as the administrator of the Penn State University 
                archives since 2001 and previously served as the assistant archivist since
                1991.  She previously served as project archivist for The Fiorello LaGuardia
                Papers and as an adjunct history faculty member at St. John's University in
                New York.  
      C.  Webmaster (vote for 1)
          1. Candidates
             a. Jennifer Young (see above biographical note)
           
          2.  The website now administered by Ed Galvin of Syracuse University will be 
               converted, modified, and maintained on the SAA server beginning in late Fall
               2007.  Thank you to Ed Galvin who has put so much effort and time into this project
               over the last decade.
      D.  Newsletter Editor (vote for 1)
          1. Candidates
             a.  Debra Kimok (see above biographical note)

V. Unfinished Business

VI. New Business

      A.  Functions thesaurus project working group
          1.  We need volunteers for: government, academia, business/labor, religious institutions         
      B.  RIM/Archives brochures (Margaret Merrick)
      C.  Other

VII. Roundtable Presentation (Jackie Esposito, Penn State University)

      A.  Challenges and advantages of a function based classification system for records 
          management in an academic setting.

VIII. Adjourn (8pm)

Personal tools
Wiki Main Page