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SAA Annual Membership Meeting

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This meeting will be Saturday, September 1, from 8:00 am to 9:30 am.

For information about the Annual Business Meeting, see http://www.archivists.org/governance/handbook/section1.asp.

Notice of Items Requiring Votes at the SAA Annual Business Meeting (per broadcast SAA email from June 28, 2007)

[edit] Institutional Membership

The Society of American Archivists’ Bylaws require that proposed amendments to the SAA Constitution be sent to all members at least sixty (60) days in advance of the meeting at which they are to be considered. To view the SAA Constitution and Bylaws, go to http://www.archivists.org/governance/handbook/section1.asp

The SAA Council proposes that the following change be made to Section III.A.4. of the SAA Constitution [italics = new language]:

4. Institutional membership shall be open to institutions or agencies responsible for or substantially interested in the custody, study, teaching, control, or use of records, archives, and/or private papers. Institutional members are eligible to receive the publications of the Society. Each institutional member may identify a primary contact person, who is eligible to vote, hold office, and serve on appointed groups.

Support Statement: Increasingly individuals select institutional membership as a means of supporting the Society at a higher level. Ironically this deprives the member of voting privileges and the opportunity to serve in an elected office. Current operational practice has permitted individuals who are employed by an institutional member to serve on appointed groups. The proposed revision, which is supportable by the Society’s new database management system, would bring policy and operational practice into alignment on the matter of serving on appointed groups and would also provide an appropriate and beneficial enhancement of institutional member benefits, which in turn would enable the staff to promote this category of membership more effectively.

[edit] Membership Dues

Per Section IV. of the SAA Constitution, “Changes in membership dues shall be determined by a majority vote of those members present and voting at the annual business meeting of the Society.”

The SAA Council proposes the following changes in dues:

THAT a new membership category be created for those SAA members whose salary is $75,000 per year or greater, and that the annual dues for that category of membership be established at $216; and

THAT a 10% dues increase be implemented for all categories of membership, except for Life and Retired members, effective January 1, 2008.

Support Statement: These changes are necessary to support the ongoing financial stability of the organization, to reflect cost of business increases since the last dues change in 1999, and to ensure a fair distribution of the dues burden among the various categories of membership.

For a detailed explanation and analysis of this proposal, see SAA Treasurer Ann Russell’s article, “Dues: SAA’s Renewable Resource,” in the March/April 2007 issue of Archival Outlook, page 12.

If you have questions about this notice, please contact Nancy Beaumont, SAA Executive Director, at nbeaumont@archivists.org or 312-922-0140.

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