Membership Committee Meeting

SAA Membership Committee Meeting— tentative agenda

8/26/2007

1:00 – 5:00

The Hilton Hotel San Francisco, Yosemite C

Introductions, Announcements and Review of the Past Year (20-30 minutes total)

I.	Welcome and Introductions (new members, key contacts, student intern)

II. Announcements
 * 1) 	New Member and Key Contact Breakfasts
 * 2) 	Mentor-Mentee Coffee break
 * 3) 	Career Center
 * 4) 	Navigator Program
 * 5) 	Nominations Committee seeking suggestions

III. Review of Past Year--Short Reports


 * 1) 	Adriana Cuervo--Career Center
 * 2) 	James Roth--Key Contact Program
 * 3) 	Brian Doyle--Membership numbers, results of survey of student members, adminstrative issues
 * 4) 	Teresa Yoder--Mentoring
 * 5) 	Diversity (committee’s report to Mark Greene, May 2008)

Discussion of directions, issues, goals for membership committee for coming year (bulk of the meeting time)

I.	Administrative and key contact:
 * 1) 	selecting next vice-chair/chair-elect
 * 2) 	honorary membership for long-standing members
 * 3) 	dues renewal procedures
 * 4) 	revision of on-line renewal notices, forms
 * 5) 	suggestions for making membership more affordable: payment of dues in installments
 * 6) 	establish liaisons with the regionals
 * 7) 	how often will KCs be receiving reports this year?

II. Diversity:
 * 1) 	do segments of the membership need more targeted outreach by membership? what can we do as a committee? How can we work with the Diversity Committee to further the goals of both committees
 * 2) 	Input on collection of demographic data (Attachment from Brian)
 * 3) 	publish membership materials in languages besides English
 * 4) 	Establish clearinghouse for information on programs, scholarships aimed at minority students and early career professionals
 * 5) 	what role does the postion of Native American representative play
 * 6) 	how many other positions of this type should we have on the committee?

III. Mentoring:
 * 1) 	review mentoring brochures or other written description of the program
 * 2) 	collect and analyze feedback collected from participants in the program
 * 3) 	can this program be expanded to support diversity initiatives
 * 4) 	how could we partner with the regionals to improve mentoring?
 * 5) 	What kind of program has the Northwest Archivists established for mentoring
 * 6) 	who else has such programs?
 * 7) 	too much for one person; what would we need to do to make this feasible

IV. Outreach to students:
 * 1) 	What can we do to improve retention of student members?
 * 2) 	Should there be a position for a student representative on the committee

V.	Career development:
 * 1) 	analyze feedback collected in the career center at the annual meeting
 * 2) 	create/develop some sort of resource for career advice
 * 3) 	provide resume/cover letter resources and bibliography on developing/enhancing a career
 * 4) 	develop information on pro and cons of certification/non-certification or MLS/non-MLS choices

VI. Committee structure:
 * 1) 	Is the current committee, structured as it is by geographic regions, able to take on this important work?
 * 2) 	What would a more agile, flexible committee look like?
 * 3) 	Proposal for sub-committees for mentoring, diversity, students, career development, key-contact program
 * 4) 	Would there be representation from various roundtables and other committees?