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Membership Committee Meeting

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SAA Membership Committee Meeting— tentative agenda

8/26/2007

1:00 – 5:00

The Hilton Hotel San Francisco, Yosemite C


Introductions, Announcements and Review of the Past Year (20-30 minutes total)


I. Welcome and Introductions (new members, key contacts, student intern)


II. Announcements

  1. New Member and Key Contact Breakfasts
  2. Mentor-Mentee Coffee break
  3. Career Center
  4. Navigator Program
  5. Nominations Committee seeking suggestions


III. Review of Past Year--Short Reports

  1. Adriana Cuervo--Career Center
  2. James Roth--Key Contact Program
  3. Brian Doyle--Membership numbers, results of survey of student members, adminstrative issues
  4. Teresa Yoder--Mentoring
  5. Diversity (committee’s report to Mark Greene, May 2008)


Discussion of directions, issues, goals for membership committee for coming year (bulk of the meeting time)

I. Administrative and key contact:

  1. selecting next vice-chair/chair-elect
  2. honorary membership for long-standing members
  3. dues renewal procedures
  4. revision of on-line renewal notices, forms
  5. suggestions for making membership more affordable: payment of dues in installments
  6. establish liaisons with the regionals
  7. how often will KCs be receiving reports this year?


II. Diversity:

  1. do segments of the membership need more targeted outreach by membership? what can we do as a committee? How can we work with the Diversity Committee to further the goals of both committees
  2. Input on collection of demographic data (Attachment from Brian)
  3. publish membership materials in languages besides English
  4. Establish clearinghouse for information on programs, scholarships aimed at minority students and early career professionals
  5. what role does the postion of Native American representative play
  6. how many other positions of this type should we have on the committee?


III. Mentoring:

  1. review mentoring brochures or other written description of the program
  2. collect and analyze feedback collected from participants in the program
  3. can this program be expanded to support diversity initiatives
  4. how could we partner with the regionals to improve mentoring?
  5. What kind of program has the Northwest Archivists established for mentoring
  6. who else has such programs?
  7. too much for one person; what would we need to do to make this feasible


IV. Outreach to students:

  1. What can we do to improve retention of student members?
  2. Should there be a position for a student representative on the committee


V. Career development:

  1. analyze feedback collected in the career center at the annual meeting
  2. create/develop some sort of resource for career advice
  3. provide resume/cover letter resources and bibliography on developing/enhancing a career
  4. develop information on pro and cons of certification/non-certification or MLS/non-MLS choices


VI. Committee structure:

  1. Is the current committee, structured as it is by geographic regions, able to take on this important work?
  2. What would a more agile, flexible committee look like?
  3. Proposal for sub-committees for mentoring, diversity, students, career development, key-contact program
  4. Would there be representation from various roundtables and other committees?
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