Documaster on the Mac

DataComet Edition 

revised 9/24/96

 

TABLE OF CONTENTS

BEFORE YOU BEGIN...

The instructions on the following pages tell you how to get into the more recent stories in Documaster. Stories written in the last five years are in a part of Documaster called FDOC. The program you'll be using will take you into FDOC. If you'd like to search the older part of Documaster, stories from 1983 through about five years ago (called ODOC), the instructions below will tell you how. If you're new to Documaster, skip this page for now and come back when you've had some time to get to know your way around Documaster.

To recap: Documaster consists of two parts:

FDOC contains stories from 1992 to the present.

ODOC contains stories written from 1983 through 1991.

GETTING INTO ODOC

ODOC is separate from FDOC. The program you'll be using will take you into FDOC. When you see the "Session Started" message, type START ODOC and hit RETURN. When you see the "Session Started" message again, you're ready to search ODOC.

SWITCHING BACK TO FDOC

At any time, you can switch from ODOC to FDOC by typing START FDOC followed by the RETURN key. You can switch back and forth between the two by typing START FDOC or START ODOC followed by the RETURN key.

THINGS TO REMEMBER ABOUT ODOC

1983 and 84 are incomplete. The general rule is 1983 begins with May 1, and May 1, 1983 to March 31, 1984 is weekday Consti stories only. No Leisure Guide, midruns, etc. Extra coverage begins with June 1, 1983. Business Monday begins with April 1, 1984. Beginning with April 1, 1984 forward, ODOC is complete. If you want to be thorough in '83 and '84, give us a call after searching ODOC.

The AJC had a Sunday magazine, Atlanta Weekly, until 1989. The last issue date was 2/26/89 and the department name is SUNDAY MAGAZINE, f dep:magazine will find all Atlanta Weekly stories. If you have a Documaster manual, you may want to add the department name Magazine to the list of department names on page 19 along with a note that it only works in ODOC.

If you're doing a search and not getting the results you expect, check the dates of stories, you may be in ODOC when you need to be in FDOC or vice versa. This is especially likely if you're using someone else's computer or terminal.

Call us at (404) 526-5420, if you have any questions.

GETTING IN . . .

Click on the apple at the upper left-hand corner of the screen, drag down to the comet icon with the word Documaster next to it and release the mouse button. Your screen will flash a series of windows and automatically log you into the program. There will be a long pause (BE PATIENT, the system is working hard for you!) and then you will see a screen appear like the one below, with a SESSION STARTED prompt.

You are ready to search FDOC.

Remember, there is also ODOC, containing older AJC stories, if you want to search ODOC now type START ODOC and hit the Return Key. More info on FDOC and ODOC is on the previous page.

TYPE SIZE . . .

The size of display type can be increased or decreased by clicking on a new point size by clicking on Control and dragging down to Size. This is only a viewable size, it will not translate to your word processing program.

WARNING: You will be timed out for inactivity after 10 minutes. If this happens you will see "Enter command or 'help':" on your screen. Press Command Q and quit the application. Restart using the above instructions.

THE BASICS

You can locate stories in DOCUMASTER by using words or names of persons or things likely to appear in the story:

Begin your search with the letter F (for FIND)

_____________________________________________________________________

You type: F DOG (hit RETURN key)

DOCUMASTER

RESPONDS: F DOG

5907 FIND DOG

SEARCH 0001: 5907 DOCUMENTS FOUND

____________________________________________________________

There are 5907 stories containing the word DOG. Try another search using more than one word: Begin again with the letter F and use the word AND between your search terms.

_____________________________________________________________________

You type: F dog and cat and pets (hit RETURN)

DOCUMASTER

RESPONDS 5907 FIND DOG

451 AND CAT (2266)

156 AND PETS (1723)

SEARCH 0002: 156 DOCUMENTS FOUND

____________________________________________________________

There are 156 stories containing all three words.

You can also use "AND" to narrow your original search:

________________________________________

F DOG (Return)

AND CAT (Return)

AND PETS (Return)

______________________________________________

The resulting number of stories found will be the same. PLEASE NOTE: In the case above, we only used the letter F (for find) in the first search (F DOG), because we were adding additional words to our original search.

IN THE EXAMPLES ABOVE, DOCUMASTER searches all parts of a story including headline, byline, the body of the story, photo captions, charts or other special features. You may search only certain parts of a story if you like. This is covered later in the manual.

DISPLAYING STORIES

Display stories by pressing Function (F) key numbers 1 through 5, 7 and 9:

F1 Does two things:

F2 Next page of (same) story (Pressing F2 at the end of a story only takes you to the top of that same story.)

F3 Previous page

F4 First page

F5 Last page or line of story

F7 Does two things

F9 Last (most recent) story


Notice that the search words you used are in BOLD on your screen.


A DOCUMASTER DOCUMENT -- 1995 and earlier years

*0328316 (Some text deleted)

F1

NUM: 953590157

PAP: ACJ

DAT: 951224

DEP: STATE NEWS

S/P: C/01

LEN: 0033.34 INCHES

AUT:

SRC:

HED: One from the heart

HED: Single farmers, often men of few words, try farm journal ads to make

HED: their humble pleas for companionship.

BYL: By Christina Cheakalos STAFF WRITER

 

ABS: Cordele - Jim Leab is a farmer who longs for love. He refuses to carry on about it, but his daughter and his ABS: pastor fill in the blanks enough to make him tuck his head and clear his throat. "Daddy needs somebody in his life," ABS: says Jamie Leab, 14. "I can just tell because he works by himself, he sits by himself, he rents movies and watches ABS: them by himself, he does everything by himself. I worry about what will happen to him when I grow up."

 

TXT: "To tell the truth," says Royce Freeman, pastor of Northern Heights Baptist Church, "Jim hasn't been too TXT: TXT: interested in anything we throwed his way. He's what you might call particular."

TXT: It isn't like he's not trying.

TXT: Leab (pronounced Leeb) recently placed an advertisement in a singles directory published by the Farm Journal. TXT: So did more than 4,300 other farmers from across rural America, twice the number of those who participated in the TXT: Farm Journal's last directory a decade ago.

|

TXT: A typical example: Age 58. White male. 6'1. 175 lbs. Widower with no children. I farm and grow cows.

TXT: Only one Georgia bachelor attempted to convey the depth of his condition: I am . . . a lonely herdsman on a TXT: large Southeastern dairy.

 

HED: `Sleepless in Seattle' hits home

 

TXT: Jim Leab would move to Atlanta before he would put something touchy-feely in an ad. This stoic farmer's inner TXT: child is a stoic farmer. He'd never, for instance, mention in his ad that he loved "Sleepless in Seattle" and wept TXT: watching it, a piece of information that may have benefited his cause.

|

TXT: He corresponds with several women he met through personal ads, "but they're just friends; we've never met TXT: them," reports Jamie, providing photographs of each. ``One even got married, but Daddy still writes her," Jamie TXT: says.

TXT: Leab sends each a Christmas gift. This year's box contains two Ziploc bags filled with pecans and peanuts, TXT: cushioned and packed with airy clumps of freshly picked cotton.

 

NOT: Chart: Age 43. Divorced white male. 6'7. 200 lbs. Brown hair, blue eyes.

NOT: No tobacco/alcohol. Farmer/agri-business. Enjoy country/gospel music,

NOT: helping others, the simple things.

 

NOT: Color Photo: Jim Leab tends cattle each morning on the Crisp County farm

NOT: he works. He grows watermelons, peanuts and soybeans. / JEAN SHIFRIN /

NOT: Staff Color Photo: Jamie Leab, 14, has dinner with her dad every night -

NOT: a half-hour after sundown. / JEAN SHIFRIN / Staff

NOT: Photo: Jim Leab builds a fence around a cotton field on the 800 acres he

NOT: farms in Crisp County. / JEAN SHIFRIN / Staff

 

NOT: MAP: A map of Georgia shows the location of Cordele in relation to

NOT: Atlanta.

******

*0341702 A DOCUMASTER DOCUMENT -- 1996 AND LATER YEARS

F1 (Some text deleted)

NUM: 960580161

PAP: ACJ

DAT: 960225

 

DEP: STATE NEWS

SEC: E

CPG: 08

NOTE: If the story is identical in both papers, there is only a CPG: field, if the identical story appears on a different page in the Journal there is an additional JPG: field. Weekend stories and Extras have the CPG: field only.

AUT:

SRC:

 

MEM: First of the occasional series, "Disappearing Georgia," which explores

MEM: many aspects of our rich natural and cultural heritage at risk.

 

HED: DISAPPEARING GEORGIA

HED: A LOOK AT THE NATURAL AND CULTURAL HERITAGE OF OUR STATE

 

HED: Culture: Links to past get weaker

HED: Preservation of the state's legacy --its arts, crafts and folklife --

HED: depends on finding a use for it in the modern world. Efforts to save an

HED: old Walker County store illustrate the struggle.

 

HED: First of an occasional series

BYL: By Charles Seabrook STAFF WRITER

 

ABS: Georgia's oldest continuously operated store --a red-brick, three-story structure more than 150 years old -

ABS: -sits in the midst of the tiny crossroads community of Villanow in rural Walker County. Stubble-faced men clad in ABS: bib overalls still sit on the bench out front and chew the fat.

|

TXT: Without the space, say the Edwardses, the store can't sell gas. If it can't sell gas, it can't stay in business.

TXT: The Edwardses sued the DOT to prevent the project, and won. The DOT, in turn, sued the Edwardses, and the TXT: Edwardses won again. The agency is appealing both court

|

HED: Suffering the loss

 

TXT: Almost every community can tell of recent losses. In Covington, an 1840s-era cotton gin was flattened to make TXT: way for a Burger King. In

|

TXT: section. "It's up to us to keep that great diversity alive for generations into the future."

GRA: Chart: The Peach State's rich and diverse history

GRA: A.D 900 : Mound Builders inhabit area that will become Georgia

GRA: 1492: Columbus discovers America

GRA: 1562: French claim coastal Georgia

|

GRA: 1996: The Olympics come to Atlanta in July and August

 

PHO: Color photo: Rodney Edwards (above) stands sentinel over his endangered store at a highway intersection in PHO: Walker County./ W.A. BRIDGES / Staff

PHO: Color photo:Defaced by graffiti while it still survived, the Kilgore Mill Bridge (left) between Barrow and Walton

PHO:counties has since been burned by arsonists./ NICK ARROYO / Staff

PHO: Color photo: A modern family descends a mound at Macon built in ancient times./ File photo

GRA: Map: Map of Georgia locates Villanow, Ga., in Walker County

IND: atlanta/journal/constitution; series; georgia; history; environment

 

ENH: mc

******


Beginning with stories from late 1995, some Documaster stories contain a COR: field. This field is used only for the full text of published corrections. It is searchable. EXAMPLE: F COR:COCA-COLA


INTERMEDIATE DOCUMASTER

USING THE ASTERISK TO FIND SAME WORD WITH DIFFERENT ENDINGS

If you're not sure about the Spelling of word endings or wish to pull up both plural or singular, you can attach an asterisk * to the root of a word.

EXAMPLES: (to look for theater and theatre), type: F THEAT*

(to look for disability and disabilities, type: F DISABILIT*

 

Be careful when using this feature; it's easy to misuse.

TREAT THIS POWERFUL COMMAND WITH RESPECT!

Things you NEVER want to do with an asterisk:

> Don't search with one letter followed by an asterisk. DOCUMASTER will search for every word beginning with that letter.

> Don't try attaching it to prefixes such as UN or IN. You'll tie up the computer for a long time and pull up thousands of stories.

THE THREE BEST DOCUMASTER SECRETS AS JUDGED BY A LEADING MANUAL WRITER

1. ABSTRACT SEARCHING

When using Documaster you can search every single word in a story, or you can limit your search to certain areas, such as headline or byline. One good way to make sure the stories you retrieve are relevant is to limit your search to the ABSTRACT.

The ABSTRACT is usually the first few sentences or first paragraph of a story, or it may be a summary of the article.

If all the words in your search appear in the ABSTRACT, you're probably getting the kinds of stories you want and you're eliminating irrelevant stories.

To do an ABSTRACT search, attach the three-letter code ABS, followed by a colon : to the words you want to look for.

EXAMPLES:

F ABS:BESTFEST (Hit Return)

> This retrieves about 1/3 the number of stories as F BESTFEST.

F ABS:AMERICAN AND ABS:CIVIL AND ABS:LIBERTIES AND ABS:UNION

(Hit Return)

> This retrieves about 1/10 the number of stories as

F AMERICAN AND CIVIL AND LIBERTIES AND UNION

In both cases, the ABSTRACT search pulls up stories that are much more likely to be on the topic you're interested in.

2. BYLINE SEARCHING

You can search for a particular WRITER by using first, last, middle or all parts of a name in the BYLINE (BYL:) .

EXAMPLE: (To find stories by Shelia Poole)

F BYL:SHELIA AND BYL:POOLE (Hit Return)

If the writer has an unusual first or last name, you may only need to use one name in your search:

EXAMPLES: To find stories by Rodney Ho or Plott Brice

F BYL:HO (Hit Return) F BYL:PLOTT (Hit Return)

In some cases, when the names are fairly common, you'll need to use both names:

F BYL:BETSY AND BYL:WHITE (Hit Return)

Also, you can combine BYLINE searches with other words:

F BYL:SEABROOK AND KAOLIN (Hit Return)

3. DATE SEARCHING

The date a story appeared in the paper is shown in the DATE (DAT:) area and is the fifth line in the document underneath PAPER NAME

(PAP: CONSTITUTION or PAP:JOURNAL or PAP:ACJ).

The date is always expressed as YYMMDD, so an article which appeared on January 1, 1994, would have a date like this: 940101

To search for articles that appear on that date, type:

F DAT:940101 (Hit Return)

You can use the asterisk symbol to search for all stories in a particular month.

To find all stories in January 1994, type:

F DAT:9401* (Hit Return)

To find all stories in 1994, type:

F DAT:94* (Hit Return)

To find all stories between two dates, such as November 12, 1993

and February 3, 1994, type:

F DAT:931112 thru DAT:940203 (Hit Return)

Note the spelling of "THRU"

 

COPYING / PRINTING TEXT FROM DOCUMASTER . . .

The print process has two steps:

A. Copying text to a file.

B. Printing the text.

DO NOT use Print Screen or Save Screen As to print your document.

A. CREATING A LOG FILE:

The log file is similar to your LogonDoc file in Atex. When you are ready to capture Documaster text:

1. Go to the File menu and drag down to Open Log...

2. When the dialog box appears, navigate to your Personal Storage area or the Desktop. DO NOT store articles in your Documaster application folder.

3. Type in a name that matches your subject matter such as Crime, Welfare, Korea, etc.

4. Click once on Save.

5. Use the Function keys to scroll through your document or to go to the next document. (See page 6 for function keys.) Everything you view automatically will be put in your file.

6. When you have captured all the information you need, go to File and drag down to Log Session In filename (where filename is the name you gave to your file.) The file will no longer be updated and will appear in your Personal Storage folder on your Desktop. WARNING: If you skip this step you will not capture the last screen viewed.

7. Proceed to printing instructions on page 13.

B. PRINTING YOUR LOG FILE:

Once you've captured your log file text, it will be time to open the file, clean up and print.

You can open the text file in any word processor such as SimpleText or DT's SpeedWriter or PageSpeed. To retrieve your text through any of these programs go to File, scroll down to Open or Open Text File. Navigate to your Personal Storage Area and select your log file.

You will notice that extra spacing will occur between takes or screen captures. Highlight the extra space and delete. Here are instructions for cleaning up the file in SimpleText and SpeedWriter:

If you are in SimpleText:

1. Highlight the TXT: and then press Command C to copy the text.

2. Press Command F to bring up the Find / Replace window.

3. In the Find field paste in the copied text by pressing Command V. Leave the Replace field empty. Click once on Replace all.

4. You will get a prompt saying "Warning! A 'replace all' cannot be undone." Click on OK. (If you aren't at the top of the document, you will be asked if you want to continue at the beginning of the document. Click on Continue.)

5. A box will appear telling you how many replacements were made. Click on OK.

6. All your text will be cleaned up. Repeat steps 1 - 5 with other text such as ABS: and BYL:, if so desired.

7. Go to File, scroll down to Print or press Command P.

8. When the dialog box appears, click once on Print.

9. Click on the close box or go to File and scroll down to Close.

If you are in SpeedWriter:

1. Highlight the TXT: and then press Command C to copy the text.

2. Press Command R to bring up the Replace window.

3. In the Replace field paste in the copied text by pressing Command V. Leave the With field empty. Click once on Replace all.

4. You will get a prompt saying "Warning! A 'replace all' cannot be undone." Click on OK.

5. All your text will be cleaned up. Repeat steps 1 - 5 with other text such as ABS: and BYL:, if so desired.

6. Go to File, scroll down to Print or press Command P.

7. When the dialog box appears, click on OK.

8. Click on the close box or go to File and scroll down to Close Text File.

Quit SimpleText or SpeedWriter by using Command Q.

OTHER SEARCHABLE DOCUMASTER AREAS

PAP: = Paper name

> Daily papers are either Journal or Constitution or both.

> Saturday, Sunday, holidays, Food, Extras and Monday business,

Wheels, Preview, and Home and Garden are ACJ.

DEP: = Department name (See below for department names used in Documaster)

 

> Use this prefix to search for stories in a particular DEPARTMENT

 

FOR EXAMPLE:

F DEP:BUSINESS AND QVC

F DEP:TRAVEL AND LILLEHAMMER

AUT: = Author (Last name First name Middle initial if any)

FOR EXAMPLE:

F AUT:TUCKER CYNTHIA

F AUT:TUCKER*

Retrieves unsigned editorials only, unlike the byline field, which only retrieves signed editorials. You'll only need to search this field if you're looking for unsigned editorials.

DEPARTMENTS LISTED IN DOCUMASTER
Arts
Business
Dixie Living
Editorial
Extra
Features
Food
Foreign news
Health Watch
Home & Garden
Homefinder
Job Guide
Leisure
Local news
National news
Olympics
Perspective
Preview
Religion
Science
Sports
State news
Style
Travel
Tweek
Wheels
If a department name is two words, you don't need to use the second word.

SRC: = Source field

The SRC: field is used to identify Extras and to indicate that unsigned editorials are staff written.

GWINNETT AND THURSDAY EXTRA SOURCE CODES:

CI = Citylife Atlanta
BU = Citylife Buckhead
MI = Citylife Midtown
CB = Cobb Extra
DK = DeKalb Extra
CL = Clayton Extra
FA = Fayette Extra
GW = Gwinnett Extra
NF = North Fulton Extra
RC = Rockdale Extra
SF = South Fulton Extra

To find an article by Bill Torpy appearing in the Cobb Extra about a civil war battlefield, type:

F BYL:TORPY AND SRC:CB AND BATTLEFIELD

You can use SRC:STAFF to find all unsigned editorials:

EXAMPLE: F SRC:STAFF AND DEP:EDITORIAL

HED: = Headline

> Use this prefix to search for words in the HEADLINE field.

FOR EXAMPLE:

F HED:BOND AND HED:REFERENDUM

>This field is useful for locating series by name:

F HED:BUGS AND HED:FIGHT AND HED:BACK

In stories written in 1996 or later, there is also a memo field, MEM: that contains series names, and occasional clarifications of fact when a correction does not run.

EXAMPLE: F MEM:SERIES AND MEM:CARING AND MEM:COSTS

NOT: = Notes USE FOR 1995 AND EARLIER STORIES, SEE BELOW FOR DIFFERENT INSTRUCTIONS FOR 1996 AND LATER STORIES

> This field contains information on MAPS, CHARTS, PHOTOS,

ILLUSTRATIONS, and GRAPHS.

FOR EXAMPLE:

 

F NOT:MAP AND NOT:OUTER AND NOT:PERIMETER

F NOT:CHART AND NOT:INFLATION

> You may enter the words in any order

> This field is also very handy for determining if we've ever run a photo of a person or thing:

F NOT:SOCKS AND NOT:CLINTON

> You can also search for color photos:

F NOT:COLOR AND NOT:PHIPPS AND NOT:PLAZA

> You can search by photographer or artist name:

F NOT:DAVID AND NOT:TULIS

F NOT:STEPHEN AND NOT:CAMPER

FOR 1996 AND LATER STORIES ...................................................................................

To make searching for photos easier, the NOT: field has been replaced by two fields,

PHO: and GRA:

The PHO: field contains information on PHOTOS ONLY, including a description of the photo, whether it is color or black & white and the photographer's name.

EXAMPLES: F PHO:BILLY AND PHO:PAYNE

F PHO:XERNONA AND PHO:CLAYTON AND PHO:COLOR

F PHO:KIM AND PHO:SMITH

The GRA: field contains information on MAPS, CHARTS, ILLUSTRATIONS, and GRAPHS, NOT PHOTOS. Generally, there will be a description of maps and illustrations; the full text of charts or the information from graphs may be included, depending on how it was presented in the paper.

EXAMPLES: F GRA:OLYMPIC AND GRA:SPONSORS

F GRA:MAP AND GRA:FREAKNIK

F GRA:ALUMAX AND GRA:EARNINGS

FIELDS FOUND ONLY IN 1996 AND LATER STORIES:

SEC: = Section This field contains the letter of the section name such as A or B etc. Although it is searchable, EXAMPLE: F SEC:B the department name field DEP: discussed above and below is more useful.

CPG: = Constitution page number

JPG: = Journal page number

CPG: and JPG: allow you to search for any page number in any section. It is a two digit field so numbers less than 10 are preceded by a zero. EXAMPLE: F CPG:01

If a story is identical in both papers, there is only a CPG: field, if the identical story appears on a different page in the Journal, there is an additional JPG: field. Weekend stories and Extras have the CPG: field only.

Using CPG: and JPG: in combination with the DEP: (Department) field, you can search for any page in any section.

EXAMPLE: F CPG:01 OR JPG:01 AND DEP:BUSINESS AND COCA-COLA

this will find all stories mentioning coca-cola on the front page of the business section.

NOTE: Because stories from all departments end up on A1, this search will actually pull all stories mentioning Coca-Cola on the Business front as well as any stories on any other section front written by the Business News dept.

You can use these fields to find out how often a particular byline has appeared on A1, any section front, or how many times a particular dept has made A1

EXAMPLE (a particular byline on A1) F CPG:01 OR JPG:01 AND SEC:A AND BYL:ALEXANDER

EXAMPLE (a particular byline on the features front) F CPG:01 OR JPG:01 AND DEP:FEATURES AND BYL:BLAKE

EXAMPLE: (a particular department on A1) F CPG:01 or JPG:01 AND SEC:A AND DEP:BUSINESS

The OR connector, used in the examples above, is discussed in more detail later in this manual.

MEM: = Memo This field contains series names, and occasional clarifications of fact when a correction does not run.

EXAMPLE: F MEM:SERIES AND MEM:CARING AND MEM:COSTS

COR: = Correction This field contains the text of published corrections. It can be useful to determine whether a mistake has been made previously or if a particular subject is prone to dispute information we have previously printed.

EXAMPLE: F COR:MUNSON AND COR:STEED

 

DOCUMASTER: THE REST OF THE STORY

SEARCHING FOR WORDS NEXT TO OR NEAR EACH OTHER

One handy but somewhat complicated way to make sure you find the stories you want is to specify that words appear next to or near each other.

We recommend that you try to narrow your search down to less than 200 stories before trying this. You could "And" a date restriction or "And" in additional words. Another way is to use the Retain command. Suppose you have a 500 document search and want to quickly reduce it to 200 stories. Simply type RETAIN LAST 200 and hit the Enter key. Your search will now consist of the 200 most recent documents. You can use any number as long as it's less than the total number of documents in your search.

Type in search terms as you normally would and hit Return:

EXAMPLE:

F BILL AND CAMPBELL AND OLYMPIC AND INFRASTRUCTURE

(Hit Return)

>This pulls up all stories containing those four words.

NOW TYPE:

IN 3 WORDS BILL AND CAMPBELL (Hit Return)

> NOTE that this second step does not begin with "F"

This further refines your search to only those documents where Bill appears within 3 words of Campbell. We recommend 3 instead of 2 or 1 in case nicknames or middle initials are used.

You could have also typed:

 

IN 8 WORDS

IN 1 WORDS

IN 50 WORDS, or any number you like.

You could also have typed:

IN 3 WORDS BILL AND CAMPBELL IN ORDER (Hit Return)

> This tells Documaster that BILL must PRECEDE CAMPBELL

SEARCHING FOR WORDS NEXT TO OR NEAR EACH OTHER (CONT.)

REMEMBER: This is a two-step process.

> First you begin a search with the F (for find) command

> Then you specify that two words appear next to or near each

other with the IN command

ABSTRACT (ABS:) searching often eliminates the need for

this precision searching.

Here's another way to use this feature:

After typing:

IN 3 WORDS BILL AND CAMPBELL (Hit Return)

Documaster responds with something like this:

IN 3 WORDS BILL AND CAMPBELL

IN WORDS BILL,CAMPBELL

0152 OCCURRENCES IN 0067 DOCUMENTS

SEARCH 0013: 67 DOCUMENTS FOUND

At this point, hit the RETURN key, instead of a FUNCTION (F) key.

You'll get a display like this:

BILL CAMPBELL FOUND IN DNO:0053293 LNO:00091

NOT: - Thomas Cuffie and his wife, Kanetta, plus her parents

NOT: - BILL CAMPBELL, wife Sharon

NOT: - Myrtle Davis

BILL CAMPBELL FOUND IN DNO:0219784 LNO:00064

TXT: activists have voiced similar concerns.

TXT: "There's almost an insularity that's shocking," Councilman BILL

TXT: CAMPBELL said.

TXT: "I am sounding the warning now," Mr. Campbell said, "that there

At any time, you can hit FUNCTION key F1 to view the oldest story in full or F7 to view the most recent story in full. You can then continue pressing F1 or F7 to move through the list to the story you want to view.

OTHER SEARCH TIPS

CONNECTORS

In addition to using AND to search for two or more words, there are two other words (called CONNECTORS) that give some additional flexibility to searching - OR and NOT.

OR

When you use the AND connector, you are saying that all words must appear in a story. OR allows you to search for either of two or more words. OR is tricky and not recommended for beginning searchers.

When using the OR connector, OR must be the FIRST connector in your search:

FOR EXAMPLE:

F DOG OR CAT AND PETS (right)

F PETS AND DOG OR CAT (wrong)

NOT

Unlike AND and OR, NOT specifies that you don't want any stories containing a particular word, or written by a particular department or writer. NOT is also tricky and not recommended for beginning searchers.

NOT must be the last connector in your search.

EXAMPLES:

RIGHT: F DOG OR CAT NOT PETS (Hit Return)

RIGHT: F DOG OR CAT AND PETS NOT ANIMALS (Return)

WRONG: F DOG NOT CATS AND PETS (Return)

OTHER EXAMPLES:

F MICHAEL AND JORDAN NOT DEP:SPORTS

F DATELINE NOT BYL:HALLMAN

STILL MORE HELPFUL SEARCH HINTS

NUMBERS

Search for numbers by putting them in single quotes:

F GEORGIA AND '400' (Use single quote key that is next to paragraph key)

If you are limiting your search to a field, such as ABS: or HED: you do not need single quotes:

F ABS:GEORGIA AND ABS:400

HYPHENATED WORDS

Documaster considers hyphenated words to be one word:

RIGHT: F COCA-COLA

WRONG: F COCA AND COLA

APOSTROPHES

You can search for words with apostrophes, but that word must be the LAST word in your search:

RIGHT: F HAMBURGERS AND WENDY'S

WRONG: F WENDY'S AND HAMBURGERS

ACRONYMS AND ABBREVIATIONS

Acronyms or abbreviations that do not have periods are treated as words.

F FBI

F CIA

F UNESCO

Acronyms or abbreviations that have periods should be put in single quotes and the final period should be dropped.

F 'W.A' AND BRIDGES

F 'F.A.O' AND SCHWARZ

If you are limiting your search to a field, such as ABS: or HED: you do not need single quotes:

F ABS:F.A.O AND ABS:SCHWARZ Note that you must still retain all the periods except for the last one.

WORDS THAT CAN'T BE SEARCHED

Documaster will not search for words like "is," "or" and "as" etc. See the list at the bottom of this page.

WORDS YOU CAN ONLY SEARCH IF ENCLOSED IN SINGLE QUOTES

Documaster will only search for several dozen words if they are in single quotes. See the list below.

If you begin a search and Documaster replies:

INVALID SEARCH REQUEST

you will have to put one or more of your search terms in single quotes.

These words must be searched in single quotes. Use the single quote key next to the paragraph key.

For example: F 'first'

If you are limiting your search to a field, such as ABS: or HED: you do not need single quotes:

Example: F abs:first

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DOCUMASTER WILL NOT SEARCH THESE WORDS:

and
as
at
be
but
for
from
in
me
no
not
now
or
that
these
those
thus
to
we
why
with
yes

THE INDEX COMMAND

Searching the INDEX can be helpful if you do not know the spelling of a name or word. The command is IND.

EXAMPLE: (You want the correct spelling of Arnold

Schwarzenegger's name)

Type: IND SCHWARZEN (hit Return)

You'll get a display like this:

1 SCHWARZ/FILE 1 SCHWARZ/SPECIAL 63 SCHWARZ/STAFF 8 SCHWARZ'S 11 SCHWARZBACH 1 SCHWARZBROT 5 SCHWARZE 1 SCHWARZE'S ***** 1 SCHWARZENBERGER 1 SCHWARZENEG 3 SCHWARZENEGER 497 SCHWARZENEGGER

HAPPY SEARCHING !!!

LOGGING OFF

When you are finished using Documaster, simply go to the File menu and scroll down to Quit (or press Command Q). Click on Close in the box that appears. If it asks if you want to save the session, click on No. That's all!

WARNING: DO NOT LOGOFF BY TYPING THE LOGOFF SEQUENCE EVEN IF YOU KNOW IT. THIS WILL CAUSE YOUR MAC TO LOCK UP!!!


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