Job Posting: Director of Gifts & Records (University of Denver)

Director of Gifts & Records

Posted Hiring Range: Competitive

Work Schedule:  Monday-Friday, 8:00 – 4:30 (some nights/weekends may be required)

Department Introduction:

University Advancement is dedicated to strengthening the people and programs of DU through the involvement of donors, alumni, and friends. The University’s current fundraising campaign, Ascend: The Campaign for the University of Denver, is impacting our students and our community by raising funds for scholarships, faculty positions, pioneering programs, and innovative facilities. Individuals within University Advancement leverage a host of varied talents toward achieving this common goal.

Job Summary:

Oversee all aspects of the Office of Gifts and Records.  This includes overseeing the processing of all types of gifts including but not limited to matching gifts, securities, gifts in kind, and real estate gifts to the University.  Produce pledge reminders and tax-receipts. Prepare periodic reports for central administration, University Advancement management, and other University leadership.  Manage new information and disseminate new and historical information as appropriate to University Advancement.  Direct the activities that are responsible for continual maintenance of data stored on Banner alumni database.  The incumbent must be able to prepare accurate financial reports as well as communicate appropriate information to University leadership and campus partners.

Specific Duties include the following:

  1. Oversee all aspects of the Office of Gifts and Records.  This includes, but is not limited to, the responsibility for assessing, developing and deploying procedures that ensure accurate and timely recording of information; ensuring that gifts and pledges are recorded in compliance with IRS and CASE guidelines as well as FASB requirements, including receipting, gift valuation, pledge reminders; ensuring that all biographical updates are in compliance with DU Data Standards; and overseeing the development of gift accounting and data recording policies and procedures. Manage all gift processing and records staff, including recruitment, training and mentoring.
  2. Partner with Advancement Services staff to mentor internal staff and to train a variety of employees throughout the University on gifts and records processes. This includes special projects assigned by the Executive Director of Advancement Services and/or University Advancement leadership.
  3. Serve as main point of contact with the Controller’s Office for all donation-related questions and issues.  Work with the Controller’s Office to ensure that all gifts and donations are properly deposited and fed to finance.  Participate in the reconciliation of gift accounts for University Advancement as well as Controller’s Office and Audit purposes; this may include, but is not limited to, providing detail of reconciling items and plans for corrective action; providing documentation of gifts, pledges and adjustments; and providing details on Gift Processing processes and procedures.
  4. Work with UTS and UA staff to imagine, develop, test and implement Banner additions, modifications and improvements; this includes locating, isolating and notifying UTS of any system bugs or issues as well as ensuring that Banner and Self-Service are properly tested before system upgrades.
  5. Develop materials and notifications that help educate departmental and campus partners on the procedures surrounding charitable contributions and biographical data recording.  For Advancement and Gifts and Records related questions and concerns, serve as a main point of contact for UA and DU staff as well as alumni, donors and friends of the University.

Required Qualifications:

  • Bachelor’s Degree
  • Minimum 2-4 years’ relevant office experience in gift or record management.
  • Understanding of basic accounting procedures and data collection. Broad-based knowledge of educational fundraising   Ability to deal effectively with a wide range of individuals internal and external to the University.
  • Experience with relational databases.
  • Excellent verbal, written and organizational skills.
  • Advanced understanding of office methods, procedures, practices and bookkeeping or accounting knowledge.
  • Budget planning and management to ensure area expenses comply and are within preapproved funding allocations.
  • Adept at problem-solving and using judgment in situations requiring initiative and tact.
  • Well organized, focused and goal-oriented with initative and energy.
  • Must display a high level of maturity and personal integrity and ability to understand, develop, and sustain resilient and dynamic relationships with donors, colleagues, and senior management.

Preferred Qualifications:

  • Bachelor’s degree in Business or Accounting
  • 5-7 years’ experience in gift recording, preferably in development at higher education organization.
  • Proven skills and ability to manage multi-phase projects from inception to completion, including the ability to build consensus among team members and to balance multiple concurrent priorities.

Please submit a completed application along with your resume and cover letter.

Applicant Contact: Ben Storck,

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from wo

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