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Re: retention schedule for researcher correspondence



Dean
Thanks for sharing from your experience and wisdom. Your posts are always
worthwhile.
Nick Gilliam

Dean DeBolt wrote:

> Mr. Rankin raised an interesting point in his post--the idea of
> removing a collection because you can't show that a person has
> used it in twenty years.   I know a lot of librarians who will gladly
> remove books from the shelves and discard them simply because
> the item has not been checked out.   One of the tenets in research
> is that a library should have an item when a researcher needs it.
> For me, I have had occasion to use materials in libraries that clearly
> showed they had not been checked out in twenty years....that should
> not be the sole criteria for removal.    I have a couple of "event"
> collections--you know, the records, etc. of the "Centennial Committee"
> --and it is surprising how such events will lead folks to turn to the
> archives and say "what did they do to celebrate the 100th, or 150th,
> etc.?"     I have the records of some University Departments that
> no longer exist and which have not been used in fifteen years, but guess
> what?   When we hit those anniversary dates, I always get questions
> like 'what happened to the aeroscience department?"  etc.
>
> Dean
>
> Dean DeBolt
> University Librarian
> Special Collections and West Florida Archives
> John C. Pace Library
> University of West Florida
> 11000 University Parkway
> Pensacola, FL  32514-5750
> Tele:  850-474-2213;   Fax:  850-474-3338
>
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A posting from the Archives & Archivists LISTSERV List!

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Problems?  Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>