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Re: 1 box = ? linear feet
Charles wrote:
"What does it tell a researcher when you record your records in cubic feet."
well in the records management field (you know the dark side) we deal in
cubic footage or boxes as that is a well understood number. there may be
some confusion concerning the dimensions
At my desk I have a standard double-walled box i will provide interior and
exterior measurements. YOu all can do the calculations
Interior width: 12.5 inches
Interior length: 15.5 inches
Interior height: 9.5 inches (approximately because I can measure with
the lid on ;-)
Cubic footage = 1.07
Exterior width: 13 inches
Exterior length: 16 inches
Exterior height: 10 inches
Cubic footage = 1.2
Note that I used double-walled boxes. Some boxes are double walled only on
the the ends and single wall on the sides. Volume will vary. My original
numbers as stated in previous posting are general rule of thumb.
Cubic footage is volume. Approximately 2000-2500 sheets of paper (letter
length) will fit into a standard carton. Thus I can extrapolate the total
number of sheets by multiplying the cubic footage by the estimated number of
sheets.
Also knowing the cubic footage is important since virtually all commercial
records centers charge by the cubic foot not the box.
"A standard cubic foot records box will hole one foot of letter size or
smaller records and 1.25 feet of legal size or smaller records."
Actually the numbers should be reversed. The standard records carton will
hold approximately 1 linear foot of legal-size, while it will hold almost 15
inches of letter-size. RMs recommend that at least half-inch of space be
left unfilled in the carton for ease of retrieval. Never tightly pack the
carton.
"It is my strong feeling that a researcher would be much more interested in
the number of volumes of ledgers and the years they cover than how many
cubic feet of them there are."
I agree. combine the number of volumes with the linear footage and the
researcher will have a pretty good idea of the average size of each ledger.
But then ledgers are individual items and easily counted described, just as
a box is an individual item.
"Depending upon which way you place the boxes on the shelves, they will take
up l or 1.25 feet of shelf space."
Records boxes are normally shelved with the narrow end facing out. A
Commercial record center will design their racks such that on each shelf
boxes are stored two deep and two high to maximize the volume stored on a
given rack. this also reduces the amount of weight placed on a carton. some
may place the boxes three high, but never higher.
Peter A. Kurilecz CRM, CA
Manager, Records Management Group
Woodside Summit Group Inc
Midlothian, Virginia
Office: 804-744-1247 x23
Fax: 804-744-4947
mailto:peter.kurilecz@woodsidesummitgroup.com
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