The Associate Provost for
International Affairs provides foreign guests who are interested in visiting the campus, its departments and schools with a central point of contact.
Protocol information for hosting international visitors
as outlined by the North Carolina Department of the Secretary of State.
Know your guests’ titles and ranks, so that you can greet them properly and
make sure they are seated according to their rank or position for a meeting or
meal.In professional life, it is best to err on the side of formality. Titles
should always be used when greeting people or introducing them.The protocol
behind proper introductions is logical and easy to remember: A junior or less
important person is introduced to a senior or more important person.
For example: "Mr. Popov, I want to present Jane Rowley, a trade
specialist in our international division. Jane, this is Alexi Popov, the Deputy
Minister of Cultural Affairs in Moldova."
Know what your guests hope to accomplish with the meeting, and how their
agenda may differ from your agenda or your supervisor’s. Having the agenda for
the meeting written out, accompanied by a list of all participants in the
meeting, is a good idea.
Have any materials for the meeting prepared and in sufficient quantity for
all of your guests. However, try not to load your international visitors down
with paper, unless you can offer to ship it to your guests’ country.
Be aware of any cultural differences, including issues such as
Determine before your guests arrive if a gift is necessary or appropriate.
If you are unsure, it is acceptable to ask your visitors’ staff in advance of
the trip if they will be bringing any gifts, noting that if so, you (or your
supervisor) would simply like to be able to reciprocate appropriately. If the
gift is more than a small token, you should offer to ship it to your guests’
final destination.
If your international visitors are not proficient in English, find out if a
translator will accompany them, or if your agency will need to provide a
translator to ensure that the meeting is successful.
VISITORS
TO UNC
Visit by Jan Eliasson, Sweden's Ambassador to the U.S. |
Visit by a group of Peruvian
Mayors and business leaders. |
|
Visit to UNC Hospitals by
Russian hospital administrators from the Kostroma region |
Mr.
Nelson Mwangi Ndirangu,Counselor,Permanent Mission of Kenya to the United
Nations, Geneva, Switzerland (WTO) |
Visit to UNC by Mongolian
academic leaders |
|
|
|