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County Commissioners January 15 Agenda

Posted on January 14, 2008January 14, 2008 by Susan Dickson

The Board of County Commissioners meets Tuesday at 7:30 p.m. at the F. Gordon Battle Courtroom on East Margaret Lane in Hillsborough. Here’s the agenda:

1. Additions or Changes to the Agenda

2. Public Comments

3. Proclamations/ Resolutions/ Special Presentations

a. Affordable Housing Performance Report

The Board will receive the Annual Affordable Housing Performance Report from the Orange County Affordable Housing Advisory Board.

b. ABC Board Report

The Board will receive a report on ABC operations in Orange County from ABC Board Chair Thomas Heffner and Dan Sykes, the General Manager for ABC in Orange County.

c. Resolution of Approval – Conservation Easement for the Breeze Farm

The Board will consider a resolution to approve the purchase of and acceptance by Orange County of an agricultural conservation easement for the Breeze family farm and authorize the Chair and the Clerk to sign the agreement, subject to final review by staff and the County Attorney. 

d. Proclamation Recognizing Climate Change Awareness Day

The Board will consider a proclamation recognizing January 31, 2008 as Orange County Climate Change Awareness Day.

e. Proclamation Acknowledging February as “Human Relations Month”

The Board will consider a proclamation recognizing the month of February as “Human Relations Month” in Orange County and authorize the Chair to sign.

4. Consent Agenda

a. Minutes

The Board will consider correcting and/or approving the minutes from November 15, 19 (5:30 pm), 19 (7:30 pm) and December 3, 2007 as submitted by the Clerk to the Board.

b. Appointments

(1) Commission for the Environment – Reappointment

The Board will consider making a reappointment to the Commission for the Environment.

(2) Transportation Services Board – Reappointments

The Board will consider making reappointments to the Transportation Services Board.

c. Motor Vehicle Property Tax Release/Refunds

The Board will consider adoption of a refund resolution related to 72 requests for motor vehicle property tax release or refunds in accordance with North Carolina General Statutes.

d. Motor Vehicle Property Tax Release/Refund for Mebane Transport

The Board will consider a refund request for motor vehicle billings for the years 2003-2006 from Mebane Transport per direction of the North Carolina Department of Revenue, Property Tax Division in the sum of $11,939.93.

e. Applications for Property Tax Exemption/Exclusion

The Board will consider eight (8) untimely applications for exemption/exclusion from ad valorem taxation for the 2007 tax year.

f. Resolution Creating a Special Board of Equalization and Review

The Board will consider a resolution providing for the appointment of a special board of equalization and review to carry out the statutory responsibilities of ensuring that tax lists and tax records comply with the provisions of the North Carolina Machinery Act and recruit applicants.

g. Property Tax Refunds

The Board will consider adoption of a refund resolution related to three (3) requests fro property tax refund in accordance with N.C. General Statute 105-381.

h. Property Tax Releases

The Board will consider adoption of a resolution to release property values related to two (2) requests for property tax release in accordance with N.C. General Statute 105-381.

i. Property Value Changes

The Board will consider approving value changes made in property values after the 2007 Board of Equalization and Review has adjourned.

j. Acceptance of 2007 Emergency Management Performance Grant (EMPG) Supplemental Funds

The Board will consider accepting the Supplemental Award of $7,639.31 for the 2007 Emergency Management Performance Grant from the State Emergency Management Agency to help support the County emergency management programming and authorize the County Manager to sign pending final review by staff and the County Attorney.

k. Receipt of Additional Funds from Orange County Partnership for Young Children for Child Care Health Consultant Projects

The Board will consider accepting additional funds from Orange County Partnership for Young Children for Child Care Health Consultant Projects.

l. Accept Funds from Kate B. Reynolds Foundation for Support of Healthy Carolinians of Orange County

The Board will consider accepting funds for support of Health Carolinians of Orange County and authorize staff to create a grant ordinance for the management of the grant funds in the amount of $30,000 for 2008-2010.

m. Orange County Small Business Loan Pool

The Board will consider approving bylaw provisions pertaining to directors for the Orange County Small Business Loan Program (revised to include Orange County Financial Services Director as the eighth voting Board Member).

n. Inter-local Agreement with the Town of Chapel Hill Regarding Cost Sharing of GIS Products and Services

The Board will consider approving an inter-local agreement between Orange County and the Town of Chapel Hill for the mutual purpose of obtaining Geographic Information System (GIS) products from the Town’s contracted services provider, Sanborn, Inc. and authorize the Chair to sign subject to final review by staff and the County Attorney.

o. Memorandum of Understanding – Partnership to End Homelessness

The Board will consider approving a Memorandum of Understanding with the Executive Team for the Partnership to End Homelessness and authorize the Chair to sign pending final review and approval by the County Attorney.

p. Orange County Housing Bond Program Policy Amendment

The Board will consider a proposed amendment to the Orange County Housing Bond Policy to amend the definition of eligible applicants to include for-profit organizations.

q. Award of Housing Bond Funds to Chrysalis Foundation

The Board will consider awarding housing bond funds in the amount of $130,000 to the Chrysalis Foundation to assist with construction costs for the Rusch Hollow Apartments and authorize the Manager in consultation with the County Attorney to enter into a Development Agreement.

r. Amendments and Revision of the Orange County Personnel Ordinance: Article I, Section 6.0 and 7.0, and Article III, Section 3.0

The Board will consider an amendment to Article I, Sections 6.0 and 7.0; revise Article III, Section 3.0 and repeal the current Article III, Section 3.0; and to review the Administrative Rules and Regulations for Overtime Compensation.

s. Triangle Rural Planning Organization (TARPO) Memorandum of Understanding

The Board will consider approving the amended Memorandum of Understanding for Cooperative, Comprehensive and Continuing Transportation Planning and the Establishment of a Rural Planning Organization for jurisdictions in the Triangle Region.

t. Phase II Hillsborough Area-Orange County Strategic Growth Plan: Interlocal Agreement

The Board will consider approving a contract with Clarion Associates for Phase II of the Hillsborough Area-Orange County Strategic Growth Plan: Preparation of an Interlocal Agreement.

u. Contract Amendment – Education Facilities Impact Fees Technical Study

The Board will consider an amendment to the contract Timeline (Exhibit B) of the Education Facilities Impact Fees Technical Study contract with TischlerBise, Inc. and authorize the Manager to sign.

v. Fiscal Year 2007-08 Budget Amendment #6

The Board will consider approving budget and capital project ordinance amendments for fiscal year 2007-08.

w. Annual Contributions to Outside Agencies: Target Funding Allocation and Application Evaluation Criteria

The Board will consider recommendations on establishing a target funding allocation for outside agencies for FY2008-09 and authorizing evaluation guidelines for applications to be received by the Human Services Advisory Commission.

x. Award for Security Design Services, Justice Facility

The Board will consider awarding a contract for design services to Risk Management Associates, Inc. related to the physical security systems for the Orange County Justice Facility construction and expansion; and authorize the Manager to sign.

y. Contract Modifications: County Campus

Amended Contracts: Library and Office Complex, Purchase Agreement – Library, Purchase Agreement – Office, Library and Office Complex Changes

The Board will consider approving a resolution regarding the Agreements for Purchase and Sale of the Office Building and the Library and the Agreement for Construction Manager at Risk Services (the “Agreements”), as modified per the Attachments.

z. Alamance County/Orange County Boundary Line Resolution

The Board will consider adoption of a resolution that, in conjunction with a similar resolution of the Alamance County Board of Commissioners, will petition the State of North Carolina to conduct a resurvey of the ambiguous boundary line between Orange County and Alamance County.

5. Public Hearings

6. Regular Agenda

a. Next Steps for Farmers’ Market Based on Mediation Process

The Board will consider discussing the next steps relative to the administration and operation of a Farmers’ Market at the Public Market House.

b. Landfill Gas Recovery Process Options

The Board will consider follow-up on the December 11, 2007 Board of Commissioners meeting regarding direction to staff to meet with University of North Carolina staff to negotiate a Memorandum of Understanding for the purpose of development of a gas recovery project at the Orange County Landfill and authorize the Chair to sign the memorandum.

c. The Bluffs at Moorefields – Preliminary Plan

The Board will receive Administration and Planning Board recommendations on and consider approval for the Preliminary Plan for the Bluffs at Moorefields Subdivision.

7. Reports

8. Board Comments

9. County Manager’s Report

10. Appointments

a. Commission for Women – New Appointments

The Board will consider making new appointments to the Commission for Women.

b. Local Revenue Options Education Advisory Committee

The Board will consider making appointments to the Local Revenue Options Education Advisory Committee.

c. Transportation Services Board – New Appointments

The Board will consider making new appointments to the Transportation Services Board.

11. Information Items

12. Closed Session

“Pursuant to G.S. § 143-318.11(a)(3) “to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board.”

13. Adjournment

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